Logistician / Administrator (M/F) at Medecins Du Monde

Location: Damboa, Borno

Background

• For more than 30 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in healthforall policies.
• Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.
• MdM currently works in more than 40 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.
• MdM is currently implementing an emergency response program in Borno state. The program is implemented around the main following components: improving access to primary health care, nutrition treatment (severe acute malnutrition), gender based violence survivors’ treatment, mental health and psychological support. MdM has its coordination office in Maiduguri and a sub office in Damboa.
• In 2019, MdM will run directly 4 clinics (3 in Maiduguri, 1 in Damboa), support 2 Ministry of Health PHCC. MdM has also developed internal capacities to respond to new emergencies (mainly displacements of population as well as cholera outbreak).

Description of the Position
Under the supervision of the field coordinator, you are in charge of:

• Carrying out administrative, accounting, financial and logistics management of Damboa base
• Organizing the logistics and administrative support to the program at base level
• Supervising the log/admin team (administrative officer, administrative assistant, logistics officer and logistics assistant) and ensure the reinforcement of their capacities
• Supporting the field coordinator in the management of security

Main Responsibilities
More specifically, your responsibilities are to:

Logistics:

• Ensure procurement in the respect of the MdM procedures, guidelines and policies
• Follow the operational implementation of the stock and asset procedure
• Suggest and implement tailormade trainings to key staff
• Supervise the log/admin team and provide guidance and technical support
• Provide regular reporting to the logistics coordinator upon solicitation, especially through standard monthly reporting tools
• Ensure the regular order for the compound and the maintenance of the base
• Provide support in implementations of the water and sanitation (WASH) activities as well as the infection prevention and control (IPC)
• Follow up the vehicle rental framework contract
• Supervise the planning and execution of maintenance and repair work on mission vehicles
• Establish vehicle movement schedules
• Ensure that drivers are aware of their obligation to adhere to MdM safety rules and procedures
• Support the field coordinator in all aspects of security management
• Make sure that all communication means are in place and well used by the team
• Attend to security meetings on delegation of the field coordinator and network closely with logistics departments of other humanitarian actors
• Collect security reports and follow up

Administrative, Human Resources and Finance:

• Support the human resources coordinator in ensuring the proper application of HR policies and associated processes
• Ensure all staff files are uptodate including the staff database
• Manage the filing, storage and security of documents
• Supervise all disbursements, payments at the base level (in respect of donors’ budgets) and ensure the security of funds and safety of staff
• Be responsible for the book keeping (accounting) of the base under the line management of finance coordinator
• Prepare and supervise the monthly closing, review and integrate the accounting before sending to the coordination
• Be responsible for the management of the base treasury and sending of cash forecast to country office on bimonthly basis
• Ensure the smooth transfer and security of funds
• Prepare and finalize the base fund forecast with field coordinator and program managers
• Update the budget followup and forecast on monthly basis and conduct a meeting to share the results
• Participate and assist the finance coordinator in provision of data, preparation and timely submission of financial reports to donor/HQ

Profile

• Diploma / certificate in Logistic Management (such as Bioforce Institute)
• At least 23 years of professional experience in logistics, administrative, finance, and HR
• At least 1 previous experience with an I.NGO is required (with MDM is an asset)
• Experience dealing with suppliers and following procurement procedures
• Essential working experience in developing countries and conflict / post conflict context
• Good Excel skills
• Excellent organisational skills is required;
• Strong interpersonal and intercultural skills
• Able to prioritize and anticipate; reactive and flexible
• Ability to work under stressful situation
• Good communication skills 
• Able to work and live in specific security context

Languages:

• English is mandatory (oral and written), and knowledge of country languages such as Hausa or French would be an asset
• You are committed to MdM’s values as an organisation and motivated by its nonstatutory, NFP model.

Condition of Employment

• Employee: Fixedterm: contract
• Duration: 6 to 9 months
• Starting date: midAugust
• Gross monthly salary: 2 548 euro
• Premium equal to one month salary paid in two instalments  minimum of 6 months seniority required
• Expatriation bonus (10% gross salary per month)
• Transportation cost, vaccines and visas covered
• Guesthouse housing
• 22.5 RTT (recovery days) per year
• 5 weeks of paid leaves per year.
• Health insurance (60% covered by MdM and 40% by the employee)
• Insurance (repatriation…)
• Médecins du Monde promotes trainings and internal mobility
• Single posting