Driver / Logistics Assistant at Albarka Healthspring Foundation

Description

• Support the program and logistics department.
• S/he shall be responsible for transporting AHSF project staff and donor between office and other locations, as well as organization and project equipment and materials, also maintaining the vehicles, updating log sheet and vehicle report.

Main Tasks and Responsibilities
Documentation:

• Maintain the vehicle log and fuel consumption documentation
• Keep the Vehicle Documents Folder up-to-date:
• Support the Fleet Assistant with the Vehicle Usage report, including trip use, mileage and fuel consumption.
• Maintain a valid driver license, registration and valid permits all the time

Control of Vehicles:

• Ensure that all vehicle journeys are authorized in advance by Line Managers.
• Ensure that all vehicle journeys are to be recorded in the log book at the start and completion of the journey
• Ensure that the keys and vehicle documents are kept in a secure place when the vehicle is not in use.
• Ensure that s/he wears the vehicle safety belt and all passengers also wear seat belts before driving the vehicle.

On the Road:

• Drive all AHSF vehicles on the approve speed limit of AHSF
• Ensure that the line manager is immediately informed of any accidents, the Accident report is filled immediately and the accident reported to the police as soon as possible.
• Ensures the safety of passengers at all times 
• Safe transport of all staff, equipment and materials

Vehicle Checks:

• Check the vehicle prior to its use in the morning and after use
• Check the vehicle before departing from work.
• Check, on taking over a vehicle, that the items listed on the Vehicle Check List and the items listed in the Vehicle Tools and Materials Inventory are present and in full functioning order.

Vehicle Defects:

• A driver is to check for vehicle defects and damage to the vehicle and ensure that he reports them to his line manager. After consulting a mechanic, the line manager will make the decision as to whether the vehicle should be taken off the road for repair.
• Report and supervise all maintenance and repair need of assigned vehicle.

Cleanliness & Visibility:

• The driver is responsible for ensuring that his vehicle is kept clean on the outside and inside at all times. The driver is also to keep the vehicle tidy and ensure that all rubbish is removed from the vehicle after a journey.
• The driver is to ensure visibility protocols are adhered to at all times.

Logistics:

• Ensure proper fuel storage and management at base and update the fuel tracking form diligently.
• Submit monthly logistics and fuel consumption reports to the Procurement and Logistics officer.
• Ensure the asset inventory register is updated regularly and submit to P/L officer monthly or as per need.
• Support the identification and contracting of premises (office, guesthouses & warehouses) based on geographical, operational and financial criteria, in close liaison with the P/L officer.
• Contribute to ensure proper working and living conditions for all staff in each premises by providing appropriate power supply, drinking water, stationery etc.
• Ensure preventive and corrective maintenance of works of premises.
• Coordinate with relevant departments for travel arrangements and reservations as necessary.
• Manage vehicle fleet and ensure that the trip logs are counter-signed by the lead passengers.
• Schedule timely and regular preventive service of the generators.
• Support policy implementation in procurement/logistics to improve the effectiveness and efficiency of organization by working with respective coordinators.
• Undertake market survey on a regular basis to obtain prices at competitive costs for services and goods.
• Code of conduct and associated policies.

Emergency Preparedness and Response:

• In case of emergency, prepare to contribute to delivery of an appropriate and timely response.

Requirements

• Level of Education – HND/B.Sc. in public administration/transport management/supply chain-management or relevant field of studies.
• 2-3years working experience working as a driver and logistics assistant with reputable organizations (INGOs, / NGO Corporate, Government)
• Excellent planning and organizational skills, with proven administrative skills.
• Ability to manage competing priorities effectively in a constantly changing environment and work calmly under pressure.
• Ability to manage time and diary.
• Ability to manage vendors.
• Excellent interpersonal and communication skills; written and verbal communication; fluent in English.
• Understand the local language is a compulsory.
• Strong teamwork, with the ability to support colleagues and request support as and when required.
• Commitment to Albarka Health Spring Foundation mission, vision and values.
• Computer literate and knowledge of Word, Excel and Outlook. 
• Possession of valid driving licence.
• Experience working in a relatively insecure location.
• AHSF has zero tolerance Sexual exploitation and abuse.