Finance Archivist at Action Against Hunger | ACF-International

Location: Maiduguri, Borno
Starting date: As Soon As Possible
Direct Line Manager: Finance Officer

Objective 1

• Ensure quality control of the invoices.

Tasks and Responsibilities:

• Check the quality of the invoices.
• Check that all invoices and their amounts are present as from their reception and the coherence with the accountancy in Saga.
• Prepare a report for the Finance Officer of all missing invoices or differences in amounts from the SAGA extracted file.

Objective 2

• Improve the quality of the documents.

Tasks and Responsibilities:

• Check the nature of the document and its presentation (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.);
• Record in the filing report all errors in the wads (bundles);
• Check the codes and correct any errors in the invoices if necessary;
• After the monthly accounting closure check the accounting codes, the project codes and the budget codes;

Objective 3

• File and archive the documents

Tasks and Responsibilities:

• Check that all the invoices are present for each budget line and each contract - Ensure photocopying of all original & split documents - File the originals according to budget (contract) and budget line - File everything very conscientiously
• Reclassify the invoices according to their new budget lines, particularly when they have been used in various operations (redistribution of the initial budget lines)

Objective 4

• Send monthly accountancy files to Capital Office.

Tasks and Responsibilities:

• At the end of the monthly accountancy closure, prepare the files to be sent to capital (final checking of invoices and their presence).
• Check that the accounting codes, the project codes and the budget codes are accurate as per the attached PR or program allowance request form.
• Check that all the invoices are present for each transaction in the accountancy.
• Photocopy all the transaction accountabilities for all the accounting books
•  Finalize the dispatch of files by adding labels and adequate packaging for the originals to be sent to capital Office.

Internal & External Relationship
Internal:

• Liaise with Finance Manager, Abuja and Maiduguri.
• Base Finance Officer.
• Liaise with Capital Finance Assistant.
• Liaise with Capital Finance Officer.
• Liaise with Log team.

Position Requirements

• Diploma in Accountancy or equivalent.
• Minimum of 1-year experience in a finance and administration-related role.

Skills & Experience
Essential:

• Professionalism.
• Organized with time management and planning skills.
• Sense of confidentiality.
• Strong computer skills, and familiarity with Microsoft Word and Excel.
• Ability to manage and follow work plans.
• Good interpersonal skills (communication, able to negotiate, influence, give effective feedback, be a team player).
• Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs.

Preferred:

• Experience in a non-governmental organization is preferred.
• Experience with donor-funded programs would be appreciated.

Remuneration
Gross Basic Salary: NGN 109,897 -  NGN 176,470 per month