Admission Officer at Greensprings School

Job Description/Responsibilities

• Perform general office duties such as answering telephone inquiries, filing, mail, spreadsheets, and journal entries on a daily basis
• Provide clerical and administrative support to the school management
• Attending meetings; recording and distributing minutes
• Act as liaison between the community, the school and other internal and external stakeholders
• Coordinate appropriate documents for communication between schools
• Maintain and oversee all record keeping for students
• Adhere to rigorous student and staff confidentiality protocols in all circumstances
• Act as first point-of-contact to callers, relay messages, and transfer calls as appropriate
• Arrange conferences, meetings and travel reservations for administrative personnel both using school resources and out-of-school arrangements
• Handle visitor inquiries and direct them to the appropriate person according to their needs
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Conduct tours of the school
• Plan and coordinate all school office events – Entrance exams, GTKU, Alumni Events
• Open, read, route, and distribute incoming mail, other materials and prepare answers to routine letters.
• Set up, maintain paper and electronic filing systems for records, correspondence and other materials.
• Be empathetic and sociable
• Ability to be highly diplomatic
• Skilled in identifying problems and brainstorming potential solutions
• Excellent at written and oral communication as well as presentation
• Ensure that the school operates in a consistently organized manner every day
• Able to maintain records with a high degree of accuracy
• Able to work as part of a team
• Able to work with frequent interruptions
• Possess strong communication, interpersonal and organizational skills
• Operate office equipment such as fax machines, copiers and phone systems and use computers for spreadsheet, word processing, database management and other applications
• Perform other job-related duties as assigned.

Requirements

• Proven work experience as an Administrative Officer or similar role
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail
• BE.d/B.Sc, PGD or Master's Degree an additional advantage.