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  • Executive/Paralegal Assistant To The Company Secretary at Abuja Electricity Distribution Company (AEDC Plc)

  • Posted on: 15 March, 2019 Deadline: 21 March, 2019
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  • The Abuja Electricity Distribution Company (AEDC Plc) one of the 11 privatized Electricity Distribution companies in Nigeria that operates in the following states; Kogi, Niger, Nasarawa and Abuja, is presently recruiting for the position below:

    Executive/Paralegal Assistant To The Company Secretary

     


    Job Description

    • Job holder is responsible for supporting the Company Secretary and contributing to the effectiveness of the Company through provision of high quality administrative functions.

    Major Roles / Responsibilities

    • First line of contact for the office of the Company Secretary & Director Legal Services concerning any enquiries, relays complex/ sensitive information and instructions and responds as appropriate.
    • Manages the Company Secretary’s diary, arranging and prioritising appointments.
    • Responsible to rely accurately to inquiries and determine the correct course of action or redirect callers to appropriate person/area.
    • Timely generates, manages and distributes general memos, correspondence, report and mails.
    • Proper recording/ tracking of mails.
    • Provides logistic support by researching and compiling information/ documentation for the preparation of reports, assembles and organises materials for meeting and coordinates in projects as directed by the Company Secretary.
    • Collation of board pack/delivery and Printing of report/board packs.
    • Accurate documentation, tracking and closure of assignments and tasks to Legal Services staff.
    • Flag and follow up on outstanding / overdue assignments.
    • Prepares weekly and monthly report.
    • Request and follow up on delivery of office supplies and monitor usage.
    • Ensures continuous availability of refreshment, phone credit, internet access.
    • Prompt retirement of CWA.
    • Develops effective recorder levels.
    • Timely dispatch and management of memos / documents.
    • Proper recording, distribution and tracking of mails.
    • Preparation and dispatch of memo and letters.
    • Delivery of mails to appropriate authorities.
    • Proper filling and retrieval of documents/ acknowledgment.
    • Initiate searches and file.
    • Prompt reporting and follow up on maintenance of office equipment.
    • Tracking and ensuring schedule maintenance of LSCS equipment.
    • Collation of board pack/delivery.
    • Printing of reports/ board packs.
    • Procurement of refreshments for board, shareholder and management meetings.
    • Effective cost management for refreshments procured.
    • Follow up on prompt payment to External Counsel

    Education, Experience & Technical Skills

    • LLB and BL.
    • Minimum of 3-5 years’ experience in a highly pressurized environment.
    • Demonstrates professionalism, diplomacy, and the ability to maintain confidentiality when dealing with sensitive matters.
    • Sound organizational skills and thorough attention to details.
    • Excellent written, oral communication and interpersonal skills.
    • Possesses a high level of discretion and calmly handles a demanding workload with conflicting priorities.
    • Possesses a high level of integrity.
    • Advanced computer skills, including proficiency with Microsoft Office.
    • Able to interact effectively with all levels of people.
    • Exudes oral and written communication skills.

    Other Required Competencies:

    • Discretion and confidentiality.
    • Resilient and able to deliver under pressure.
    • Takes full ownership and demonstrates focused determination to complete work on time.
    • Ability to work as a team with minimal supervision.

    Key Performance Indicators (KPIs):

    • Regularly meeting competing deadlines.
    • Availability of office equipment / refreshment.
    • Easy retrieval of documents by 3rd parties.
    • Evidence of acknowledgement of dispatched mail.
    • No overdue CWA.
    • Office equipment are not use for private purpose.
    • Equipment always in good working other.
    • Board pack are intact error free printing /collation.
    • Weekly and monthly reports.
    • Improved turnaround of assignments.
    • Refreshment adequacy for meetings.

    Method of Application


    The Cover Letter should be addressed to:
    The MD/CEO,
    Abuja Electricity Distribution Company Plc,
    1 Ziquinchor Street, Off IBB Way,
    Wuse Zone 4, 
    Abuja, FCT.

     

    Interested and qualified? Go to Abuja Electricity Distribution Company (AEDC Plc) career website on www.abujaelectricity.com to apply

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