Administrative Officer at Vixa Pharmacy

Job Description

• Monitoring and maintaining office equipment and stationery supplies; orders replacement supplies as needed.
• Maintenance of staff records, Vehicles files and other confidential correspondences.
• Maintain the document database and help other employees find and retrieve requested documents.
• Ensure that files are properly labelled for ease of identification, storage and retrieval.

Roles and Responsibilities

• Maintain record-keeping systems for recording and monitoring service processes and provide regular summary reports to Admin Managers to ensure that relevant updates and reviews take place in a timely fashion.
• Ensure timely allocation of communication tools such as phones, modem etc. to all staff.
• Assist in coordinating effectively & efficiently Admin activities, including prompt payment of bills.
• Creating, updating, and maintaining records and databases.
• Preparing reports on expenses, office budgets, and other expenditures.
• Supporting department managers and staff.
• Use electronic and manual filing systems with due regard to security and confidentiality.
• Distribute and store correspondence (e.g. letters, emails and packages).
• Handling of pool vehicle requests and drivers’ movement schedule
• Undertake general clerical and administrative tasks to support the service as required (e.g. post processes, photocopying, scanning).
• Execute other duties as may be required by immediate manager and other members of the management.

Qualifications

• A minimum of OND in Business Administrative and other related discipline.
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel).
• Knowledge of office procedures.
• Minimum of 2 years’ experience in a reputable organization.

Requirements

• Ability to produce report in a timely manner.
• Attention to detail.
• Strong organizational skills.
• Presentation and reporting skills.
• Good Team player.
• Good communication skills.
• Excellent problem-solving skills.
• Ability to work to deadlines, under pressure.