HR Administrator at Proten

Job Overview

• We are looking to hire a HR Administrator who will be responsible for the day-to-day running of the office.
• The candidate must be able to work under pressure and think on their feet.
• The candidate must be also be able to manage several internal business without supervision.

Key Role and Responsibilities
Admin Duties:

• Responsible for the day-to-day running of the office
• Supervise the Admin department in performance of their duties.
• Assist with completion of necessary reports/presentations as requested by the Managing Director or HR Manager.
• Share the responsibility of the effective stock management of goods in the store with the HR Manager; keeping appropriate records of stocks at all times
• Ensure timely allocation of communication tools such as phones, airtime etc. to all staffs.
• Receive staff complaint on general office issues
• Build and maintain relationship with third party vendor(s)
• Coordinate effectively & efficiently Admin activities, including prompt payment of bill

Human Resources Duties:

• Dissemination of information to staff on company policies and developments within the workplace on a regular basis.
• Oversee activities of the administrative group.
• Assist in conducting human resource policy, program research as well as development projects.
• Ensure employee handbook/ policies updates and assists in the implementation and application of new and existing personnel policy.
• File and maintains a comprehensive employee personnel records system for all employees, including insurance/benefit forms, personnel action forms, pay history, performance evaluations, promotions, bonuses etc.
• Conduct employee onboarding process with relevant managers.
• Ensure that staff attendance records are accurately filled.
• Manage Correspondence such as emails and telephone calls.
• Schedule and coordinates meetings and conferences as well as ensures minutes are recorded.
• Manage staff leave database, staff training records and staff welfare.
• Manage administrative calendar and activities report calendar.
• Manage office items inventory and update.

Job Requirements/ Qualifications

• B.Sc/HND in Human Resources or any related discipline
• 1-3 year(s) experience in HR/Admin or related roles preferably, in the same industry
• Great Interpersonal Relationship Skills, Effective Communication and Information Management Skills, Proficiency in Microsoft Office work Packages etc.
• Ability to work independently with little or no supervision.
• Ability to work under pressure
• Good accountability skills
• Computer literacy (MS Office applications, in particular)
• Thorough knowledge of labor laws
• Excellent organizational skills, with an ability to prioritize important projects
• Strong phone, email and in-person communication skill