Jobs at Proten International

Job Overview

• We are looking to hire a HR Administrator who will be responsible for the day-to-day running of the office.
• The candidate must be able to work under pressure and think on their feet.
• The candidate must be also be able to manage several internal business without supervision.

Key Role and Responsibilities
Admin Duties:

• Responsible for the day-to-day running of the office
• Supervise the Admin department in performance of their duties.
• Assist with completion of necessary reports/presentations as requested by the Managing Director or HR Manager.
• Share the responsibility of the effective stock management of goods in the store with the HR Manager; keeping appropriate records of stocks at all times
• Ensure timely allocation of communication tools such as phones, airtime etc. to all staffs.
• Receive staff complaint on general office issues
• Build and maintain relationship with third party vendor(s)
• Coordinate effectively & efficiently Admin activities, including prompt payment of bill

Human Resources Duties:

• Dissemination of information to staff on company policies and developments within the workplace on a regular basis.
• Oversee activities of the administrative group.
• Assist in conducting human resource policy, program research as well as development projects.
• Ensure employee handbook/ policies updates and assists in the implementation and application of new and existing personnel policy.
• File and maintains a comprehensive employee personnel records system for all employees, including insurance/benefit forms, personnel action forms, pay history, performance evaluations, promotions, bonuses etc.
• Conduct employee onboarding process with relevant managers.
• Ensure that staff attendance records are accurately filled.
• Manage Correspondence such as emails and telephone calls.
• Schedule and coordinates meetings and conferences as well as ensures minutes are recorded.
• Manage staff leave database, staff training records and staff welfare.
• Manage administrative calendar and activities report calendar.
• Manage office items inventory and update.

Job Requirements/ Qualifications

• B.Sc/HND in Human Resources or any related discipline
• 1-3 year(s) experience in HR/Admin or related roles preferably, in the same industry
• Great Interpersonal Relationship Skills, Effective Communication and Information Management Skills, Proficiency in Microsoft Office work Packages etc.
• Ability to work independently with little or no supervision.
• Ability to work under pressure
• Good accountability skills
• Computer literacy (MS Office applications, in particular)
• Thorough knowledge of labor laws
• Excellent organizational skills, with an ability to prioritize important projects
• Strong phone, email and in-person communication skill

go to method of application »

Job Overview

• We are looking to hire a Front Desk Officer who will be responsible for the projection of the brands impression through an exceptional client service delivery
• The ideal candidate must have exceptional customer service and relationship building skills.

Key Role and Responsibilities

• Front Desk Officer will be responsible for keeping up-to-date records
• Oversee smooth transactions with vendors and maintaining records of business cost
• Answer, screen and direct telephone calls to the appropriate individual, maintain a track record of incoming and outgoing calls.
• Respond politely to all clients, customers and calls from various quarters.
• Receive and attend to clients, vendors, visitors (Ability to work as an administrator) and handle all reception related activity independently.
• Collate meeting summaries, prepare meeting reports and send to respective personnel.
• Prepare and accept requisition for stationery, equipment and supplies, order for deliveries and purchase of items.
• Maintain confidentiality with regards to client information.
• Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)
• Monitor office supplies and place orders when necessary
• Oversees the cleaning and security of the office
• Take up other Administrative duties as assigned.

Job Requirements/Qualifications

• B.Sc/HND in Business Administration or any related course
• 1 year experience in similar role in same industry (preferably a Corp member).
• Disciplined, takes initiative, pleasant, friendly, confident and have good carriage
• A positive outlook with good interpersonal and accountability skills
• Exceptional Customer service and relationship building skills
• Integrity and professionalism
• Sense of urgency
• Proficient in Ms Suite (Word, PowerPoint, Access, Excel)
• Excellent verbal and written communication and decision-making skills
• Ability to work independently with little or no supervision.
• Ability to work under pressure and pay attention to details
• Strong phone, email and in-person communication skills