Senior Supply Assistant at United Nations High Commissioner for Refugees (UNHCR)

Vacancy Notice No: 2018/VA/068

Position Title: Senior Supply Assistant
Position number: 10026310
Grade: G5
Contract Type: Fixed-Term Appointment
Duration of Contract: One year (with possible renewal)
Duty Stations: Abuja
Supervisor: Supply Officer
Proposed Starting: ASAP
Date of Issue: 26 October 2018
Deadline for Applications: 08 November 2018
DUTIES AND RESPONSIBILITIES

• The Senior Supply Assistant provides support supply to all local activities pertaining to the supply chain function including planning, sourcing, transport, shipping, customs clearance and
• warehousing in the operation. The incumbent is supervised by the Supply Officer who provides regular guidance. S/he works independently on routine tasks while follows instructions of the
• supervisor or more complex issues. The incumbent maintains regular contact on a working level on routine issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial
• contractors in the area to facilitate the operation. The duty of the incumbent is to support the management of material resources within the geographical area covered by the office while
• exercising efficiency in the use of those resources.
• The incumbent will have the following responsibilities:
• Apply UNHCR's procurement strategy when planning for purchase of important commodities and services.
• Initiate custom clearance of consignments, draft exemption requests, and liaise with local agent.
• Support warehouse management, and assist with planning and goods deliveries, and provide information on the status of requests and the availability of items in the supply
• chain.
• Maintain accurate and comprehensive records on logistical activities and provide reports and updates periodically, and on request.
• Examine Purchase Requests to ensure conformity and liaise with requesters.
• Prepare quotation requests and tenders, produce bid-tabulations from tenders, prepare submission to the contract committee as appropriate and prepare Purchase orders for
• approval.
• Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services. Follow up with Finances for prompt payment of vendors.
• Assist in managing Property, Plant and Equipment (PPE) as well as Serially Tracked Items
• (STI) effectively according to UNHCR rules and regulation including registration and marking of new PPE, Physical verification of PPE, preparation of agreements, preparation of disposal
• forms (including submissions to LAMB/AMB), and assistance with disposal of PPE and STI.
• Produce standard asset management reports and other asset information, periodically and when requested.
• Maintain accurate data and filing in all relevant business systems. Compile statistical information on supply chain related matters that will assist in decision making.

ESSENTIAL MINIMUM QUALIFICATIONS

• Completion of the Secondary School education with post-secondary training/certificate in Business Administration, Logistics, Warehousing or a related field.
• Minimum 5 years of previous relevant job experience.
• Fluency in English and working knowledge of another relevant UN language and/or local language.

DESIRABLE QUALIFICATIONS & COMPETENCIES

• Completion of UNHCR learning programmes or specific training relevant to functions of the position such as the Supply Chain Learning Programme (SCLP).
• Computer skills (MS Office and/or PeopleSoft/MSRP).
• Experience in procurement
• Experience in customs formalities.
• Experience in logistics, transport or warehousing.