Deputy Chief of Party - Operations at Population Services International (PSI)

Job ID: 2018-2679
Location: Abuja
Job Type: Temporary
Category: Country Program Operations
Department: West and Central Africa
Reports to: The Chief of Party
Status: Exempt

Description

• We are looking for a Temporary Deputy Chief of Party (immediately for three months) for the newly opened PSI/Nigeria to assist the COP with multiple administrative, logistics, financial and other requirements. 
• The DCOP will assist help to create systems and implement PSI policies and procedures within the PSI/Nigeria HQ in Abuja. 
• Additionally, the DCOP will assist with multiple PSI/HQ requirements including budget development and tracking, performance tracking, regular communications with PSI/HQ, etc.
• We are looking for someone with PSI experience in a field office in the areas of finance, administration and logistics.

Your Contribution
You will be responsible for assisting the COP to set up strong finance and administrative systems for PSI/Nigeria and assisting the COP to comply with PSI/HQ requirements, including:

• Liaise with PSI/W finance department to ensure all financial and administrative procedures are in place at PSI/N.
• Assist with monthly financial close to meet all of PSI/HQ documentation criteria for finance and inventory.
• Assist with regular banking.
• Assist with monthly project financial reviews and monitor action items
• Assist with changes to current and future project budgets for both donor and internal purposes
• Analyze document flow for financial, administrative and procurement approvals to meet PSI/HQ requirements and maximize efficiency within the office.
• Assist the COP to respond to requests for information from various departments within PSI/HQ
• Assist with regular donor financial and programmatic reports
• Build staff capacity on PSI/HQ policies and procedures
• Maintain regular communications with PSI/HQ backstopping team and FP team.
• Set up excellent project management systems to support current and future growth
• Assist with other tasks as needed

What are we looking for?
The candidate we hire will embody PSI’s corporate values:

• Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
• Pragmatism:You’ll strive to deliver the best possible result with the resources available. You won’t be paralyzed by a need to make things perfect.
• Honesty: You own your mistakes and are open about your shortcomings - it’s the only way you’ll learn and improve.
• Collaboration: You’ll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices - if you try to do it all yourself, you won’t succeed.
• Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt
• Commitment:  You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin

The Basics:

• You have worked in a PSI field office and know PSI policies and procedures.
• You have significant demonstrated financial management experience.
• You have lived and worked in Africa.
• You are passionate about building local financial and administrative capacity.
• You have a relevant academic degree.
• You are fluent in English.
• You have significant demonstrated experience in management, international development or relief, and preferably within the health sector.
• References will be required.