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  • Posted: Jan 16, 2020
    Deadline: Jan 27, 2020
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    Malaria Consortium Nigeria is committed to tackling the large number of malaria cases and deaths in the country. Working in partnership with the Ministry of Health and other partners, we lead and support three major malaria control initiatives in the country: Support to the National Malaria Control Programme (SuNMaP); NetWorks and MAPS. Our areas of focus in...
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    State Field Finance Officer

    Location: Kebbi
    Department: Finance
    Length of contract: 1 year
    Travel involved: 5%
    Safeguarding level: 3
    Reporting to: State Coordinator
    Dotted Line Manager: Financial Accountant
    Job Type: Fixed Term
    Grade: 6

    Organisational / Project Background
    We work in Africa and Asia with communities, governments, academic institutions, and local and international organisations, to ensure effective delivery of services, which are supported by strong evidence.

    Our areas of expertise include:

    • Disease prevention, diagnosis and treatment
    • Disease control and elimination
    • Systems strengthening
    • Research, monitoring and evaluation leading to best practice
    • Behaviour change communication
    • National and international advocacy and policy development

    The Nigeria Country Office in Abuja, started operations in 2008, through the DFID/UKaid funded Support to National Malaria Programme, SuNMaP (2008 – 2016). The office had presence in 23 states of the country and has managed at various times, about 15 programmes and projects. It follows the mandate of the parent organization in Nigeria and has been working specifically in the following areas:

    • Malaria control/elimination;
    • Integrated community case management (iCCM) for malaria, pneumonia and diarrhoea;
    • Nutrition; and
    • Neglected tropical diseases (NTDs).

    Currently, the Nigeria country office manages MC programmes/projects in Sierra Leone, Chad and Burkina Faso. Malaria Consortium recently received grant from a pool of Philanthropic organizations and individuals through the recommendations of Givewell to implement SMC in three West African countries including Nigeria. In addition, Malaria Consortium has funds from GF (as a sub-recipient in GFATM, with SMC component) and SuNMaP2 for SMC. In Nigeria, Malaria Consortium will be using these funds to implement SMC implementation in 7 States (Bauchi, Kebbi, Kano, Katsina, Sokoto, Yobe and Zamfara).

    Under this new funding and any anticipated additional funding, all malaria consortium SMC activities in county will be consolidated into a single project for better coordination and technical integrity. Approved by WHO in 2012, SMC is the monthly administration of a combination sulphadoxine-pyrimethamine and amodiaquine (SP+AQ) to children aged 3-59 months during the malaria transmission season to prevent or reduce the effects malaria. Evidence suggests that SMC given monthly prevents approximately 75% of all malaria episodes.

    Job Purpose

    • The state Field Finance Officer will provide a full accounting function in maintaining financial records of all transactions in accordance with Malaria Consortium’s financial policies and procedures to the respective state offices.

    Scope of work:

    • The State Field Finance Officer will be responsible for the accurate and timely posting of all invoices approved, petty cash management and banking, filing of field office monthly financial information inclusive of payment vouchers and procurement.
    • The State Field Finance Officer handles all cash receipts and payments as well as advising the Project Manager and Financial Accountant on any concerns about financial issues and sharing suggested solutions.

    Key working relationships:

    • The State Field Finance Officer will be based in a state and will report to the state coordinator while interacting directly with other staff including the supply chain / admin officer, M&E officer and other staff in the field office. Indirectly they report to the Financial Accountant based in Abuja.

    Key accountabilities (percent of time spent on each area)
    Financial transactions (60%):

    • Receives all invoices from suppliers and prepares the Invoice authorisation forms.
    • Reviews and post all invoices onto the purchase ledger, ensuring the accuracy of codes, complete support documentation and necessary approval from the authorised personnel as per the authorised signatory list (ASL).
    • Prepare monthly reports to the state coordinator as set on monthly finance timetable which comprises the following:
      • Bank reconciliation statement including copy of bank statement
      • Aged list of outstanding Advances and Other ledger balances
      • Fixed asset register update and Spot Check reports
      • Authorised Petty Cash Count Certificate and reconciliations
      • Monthly timesheet update
      • End of Month Checklist
    • Advise the state coordinator and Financial Accountant on any concerns on financial matters and share suggested solutions.
    • In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team and auditors.
    • Follow up on the stock balance of pre-printed financial documents (forms, vouchers, receipts etc.) and make a timely replacement order before stock-outs occur.

    Payment processing (30%):

    • Prepare all payments either cash, cheque or bank transfers and obtains approval from the authorised personnel.
    • Scrutinise all payment requests, including advances for travel and activities that these are in accordance with Malaria Consortium policies and procedures.
    • Issue all travel and activity advances to staff and consultants.
    • Check all advances are settled with the set timeframes as per the finance policy, bringing any late settlements or concerns to the attention of the state coordinator.
    • Post payments onto PS Financials ensuring accuracy and timeliness.

    Petty Cash (10%):

    • Keep the petty cash impress system and records, making payments as approved by the authorised personnel.
    • Take collections and issue proper receipts, making the deposit of all cash collections in a timely manner.
    • Count Petty Cash at least on a monthly basis with the supply chain / Admin Officer.
    • Post all petty cash invoices and vouchers into the general ledger with accurate codes and on a timely basis.

    Person Specification
    Qualifications and experience:

    • HND or Bachelor's in Accounting or relevant degree - Essential
    • At least one year in a Finance/Accounts Officer position - Essential
    • Working knowledge of accounting software - Essential
    • Experience of working in a smaller remote field office as the lead finance person - Desirable
    • Knowledge of NGO sector - Desirable
    • Part qualified member of an accounting professional body - Desirable

    Work-based skills and competencies:

    • Excellent interpersonal and communication skills - Essential
    • Good computer skills with high proficiency in Microsoft excel - Essential
    • Good analytical skills - Essential
    • Strong ability to be able to manage and prioritise multiple tasks - Essential
    • Willingness to learn at all times - Essential

    Core Competencies

    Delivering Results
    LEVEL A - Focuses on delivering contribution to Malaria Consortium and achieving own objectives:

    • Puts in effort required to ensure the delivery of own work and objectives to meet (and exceed) expectations
    • Strong self-management of time and effort
    • Checks own work to ensure quality

    Analysis and use of information
    LEVEL B - Uses evidence to support work:

    • Identifies and uses various sources of evidence and feedback to support outputs
    • Uses evidence to evaluate policies, projects and programmes
    • Identifies links between events and information identifying trends, issues and risks
    • Ensures systems are in place to address organisation needs

    Interpersonal and communications
    LEVEL B - Fosters two-way communication:

    • Recalls others’ main points and takes them into account in own communication
    • Checks own understanding of others’ communication by asking questions
    • Maintains constructive, open and consistent communication with others
    • Resolves minor misunderstandings and conflicts effectively

    Collaboration and partnering
    LEVEL A - Is a good and effective team player:

    • Is as a good and effective team player
    • Knows who their customers are and their requirements
    • Respects and listens to different views/opinions
    • Actively collaborates across teams to achieve objectives and develop own thinking
    • Proactive in providing and seeking support from team members

    Leading and motivating people
    LEVEL A - Open to learning and responds positively to feedback:

    • Willingness to manage own development and performance
    • Builds capacity of colleagues by sharing knowledge (induction) and acting as induction ‘buddy’ when asked
    • Open to learning new things
    • Responds positively to feedback from others
    • Identifies mistakes and takes positive steps to improve

    Flexibility / adaptability
    LEVEL A - Recognises own stress levels and adapts:

    • Recognises limitations and take steps to manage any resulting pressure or stress
    • Remains focused on objectives and goal in a rapidly changing environment
    • Takes responsibility for own work and for the impact of own actions

    Living the values
    LEVEL A - Demonstrates Malaria Consortium values:

    • Demonstrates integrity, honesty and fairness in dealing with colleagues and stakeholders
    • Maintains ethical and professional behaviour in line with Malaria Consortium’s values
    • Treats all people with respect

    Strategic planning and thinking and sector awareness
    LEVEL A - Manages own workload effectively:

    • Plans and manages own workload effectively
    • Is familiar with Malaria Consortium’s mission and current strategic plan
    • Understands own contribution to Malaria Consortium’s objectives.

    go to method of application »

    Project Manager (National)

    Grade: 9
    Role type: National
    Department: Programmes
    Length of contract: Fixed
    Reporting to: Line manager: Senior Project Manager
    Travel involved: Yes
    Direct reports: State Project Managers

    Job purpose

    • The Project Manager will be responsible for the overall management, coordination and harmonisation of the Nigeria component of this multi-country multi-donor project.
    • Lead project implementation activities ensuring consistency with the overall multi-country programme’s performance framework, and in line with Malaria Consortium’s core values.
    • S/he will lead the project team in the states and liaise closely with the Senior Project Manager, keeping the West Africa Programmes Director in the loop.

    Scope of work:

    • The Project Manager (PM) will provide management leadership to the Statelevel staff on the project.
    • S/he will be responsible for delivery and achievements of the project goal and objectives ensure that reports are completed in a timely manner and shared with relevant stakeholders and stored to enable effective decision-making.
    • S/he will lead the development and periodic review of relevant systems for the project in line with the organization policies.
    • The PM will travel to field offices and represent the country office, nationally and internationally where relevant.

    Key working relationships:

    • The PM will be a member of the Country Management Team (CMT) and will report to the Senior Project Manager.
    • The PM will supervise directly a team of staff including State Project Managers with input into the performance objectives and reviews of these staff.
    • The PM will work with the Country Technical Coordinator, Country Finance Manager and other Project managers on similar projects in delivering the objectives of the project.

    Key Accountabilities
    Project Management:

    • Work with other members of the country team and the Senior Project Manager (SPM) to coordinate State-level activities for smooth project start up and project planning
    • Lead with support from the SPM and CTC, the definition of project scope and deliverables, technical and program management needs and subsequently develop and resource quarterly support plans
    • Responsible for coordinating overall project implementation and ensure activities are carried out on a time and within budget
    • Develop, cost and monitor annual, quarterly and (during four month SMC delivery period) monthly activity plans to ensure that deliverables are met and milestones achieved on time
    • Actively oversee the management of project budget, including compliance with established cost categories, monthly review and correction of transaction lists; analysis of monthly budget verses actual reports, and quarterly financial forecasting
    • Support SPM to liaise with key stakeholders (National Malaria Elimination Programme, Ministry of Health, PMI, UNICEF, other organisations carrying out SMC, community health workers, community leaders) to ensure coordination of SMC delivery and timely resolution of problems
    • Closely liaise with NAFDAC in related activities on pharmacovigilance,
    • Lead in producing biannual narrative and financial reports, as well as more frequent activity reporting as requested
    • Lead the development of any additional country project documentation that may be requested by the West Africa Programmes Director, or Project Director
    • Ensure transparent and accountable management and reporting of SMC drugs through provision of technical assistance to government actors and regular field visits
    • Work with Country Communications Manager to develop and roll out BCC campaign to ensure mobilisation of caregivers and improve SMC uptake
    • Contribute to the development of the communication plan and the implementation of the SMC community and health facility mobilization plan
    • Ensure that the process of project implementation and lessons are comprehensively documented, including production of case studies and other documentation for internal and external dissemination
    • Work closely with the Country Technical Coordinator, Senior Technical Specialist and the Regional Epidemiologist to prepare and implement a country project monitoring and evaluation framework
    • Work closely with the SPM and the Project Director to regularly update and implement a risk management plan
    • Be responsible for building functional partner relationships in country among the project’s stakeholders
    • Be responsible for supervising country staff as assigned
    • Work with the relevant country personnel and the SPM to prepare and implement an exit strategy to see the smooth end of the project

    Technical contributions:

    • Work with the country project teams and the Country Technical Coordinator to determine technical support needs that are needed to implement the project effectively and with high quality
    • Liaise with the SPM to ensure that appropriate and quality technical support is provided in response to the project’s needs
    • Contribute to the development and production of dissemination documents to allow wider sharing of Malaria Consortium’s experiences, lessons and successes
    • Actively participate as a member of Malaria Consortium Nigeria’s Technical Team through regular attendance and active participation at Technical Team Meetings; with defined inputs to other Malaria Consortium Nigeria projects when necessary, and input into needs assessments and the development of project proposals, as requested

    Technical performance management and quality assurance:

    • Implement project deliverables using the Country Technical Quality Assurance System as a guide to assure the quality of the work
    • Work with the project team to see that there is a project learning cycle, which is able to use on a monthly basis, the project monitoring data and other data, to understand project implementation and inform any changes
    • Monitor project progress using the appropriate templates for reporting on achievements against targets quarterly
    • Keep abreast with evidence and best practices that are related to the project

    Representation:

    • Identify strategic opportunities at national and sub-national level to share project experiences and learning to further the objectives of the project
    • Represent MC at the SMC Technical Working Group within NMEP
    • Work with the West Africa Programmes Director and Country Programme Manager to see that Malaria Consortium is purposefully represented at national level platforms
    • Work with the West Africa Programmes Director and Country Programme Manager to keep relevant national stakeholders abreast with the project

    Qualifications and Experience
    Essential:

    • 7 - 10 years’ post-qualification in medicine or any other public health-related field
    • 3 - 5 years’ experience in project management, with a preference for health projects management
    • Significant operational and supply chain management experience in a developing country
    • Strong management skills, demonstrated ability to supervise the performance of others to meet high quality and timely project deliverables
    • Ability to work in English (speaking and writing)
    • Experience in project, budget and financial management

    Desirable:

    • Previous experience in coordination or management of mass drug administration or pharmaceutical supply chain management in northern Nigeria

    Work Based Skills and Competencies:
    Essential:

    • Demonstrated understanding of procurement procedures
    • Ability to communicate and negotiate with people from different back grounds and professions
    • Strong analytical skills, including the ability to make complex information understandable to diverse different audiences
    • Flexible and able to adapt to a quickly changing environment by applying knowledge and experience to solve unforeseen and unexpected problems
    • Strong representational skills
    • Experience developing donor-funded projects, including strong writing skills

    Core Competencies
    Delivering results:

    LEVEL C - Supports others to achieve results:

    • Displays a positive and enthusiastic approach and is not deterred by setbacks, finding alternative ways to reach goals or targets
    • Supports others to plan and deliver results
    • Supports others to manage and cope with setbacks

    Analysis and use of information:
    LEVEL C - Works confidently with complex data to support work:

    • Interprets complex written information
    • Works confidently with data before making decisions, for example; interpreting trends, issues and risks
    • Acquainted with the validity, relevance and limitations of different sources of evidence

    Interpersonal and communications:
    LEVEL D - Communicates complex technical and/or sensitive/high-risk information effectively:

    • Communicates complex operational, technical and strategic issues clearly and credibly with widely varied audiences
    • Uses varied communication to promote dialogue and shared understanding and consensus across a variety of audiences
    • Influences internal and external audiences on specific issues
    • Scans the internal and external environment for key information and messages to support communications strategies

    Collaboration and partnering:
    LEVEL C - Builds strong networks internally and participates actively in external networks and think tanks:

    • Builds strong networks internally
    • Participates actively in external networks and/or think tanks
    • Engages with relevant experts to gather and evaluate evidence
    • Shares and implements good practice with internal and external peers

    Leading and motivating people:
    LEVEL C - Effectively leads and motivates others or direct reports:

    • Gives regular, timely and appropriate feedback
    • Acknowledges good performance and deals with issues concerning poor performance
    • Carries out staff assessment and development activities conscientiously and effectively
    • Develops the skills and competences of others through the development and application of skills
    • Coaches and supports team members when they have difficulties

    Flexibility/ Adaptability:
    LEVEL D - Clarifies priorities and ensures learning from experience:

    • Clarifies priorities when leading change
    • Sees and shows others the benefits of strategic change
    • Helps colleagues/ team members to practise stress management through prioritisation of workloads and modelling of appropriate self-management and care
    • Makes time to learn from experience and feedback, and apply the lessons to a new situation

    Living the values:
    LEVEL C - Supports others to live Malaria Consortium’s values:

    • Demonstrates personal integrity by using role position responsibly and fairly
    • Cultivates an open culture within the wider team, promoting accountability, responsibility and respect for individual differences

    Strategic planning and thinking and sector awareness

    • LEVEL C - Keeps up to date with the internal and external environment:
    • Takes into account economic, political and other business factors when drawing up medium and long-term plans, covering both public and private sectors
    • Looks beyond the immediate operations to prospects for new business
    • Engages with appropriate internal and external sources to establish major influences on future plans.

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    Technical Specialist

    Grade: 9
    Role type: National
    Department: Technical
    Length of contract: 2 years
    Reporting to: Senior Project Manager
    Travel involved: In-country
    Dotted line manager: Country Technical Coordinator

    Job Purpose

    • To work with the Senior Project Manager (SPM) and team in providing technical support and direct implementation of SMC activities, covering microplanning, training, logistic system, social behavioural change communication, SPAQ distribution, quality assurance (QA) and supportive supervision at the state, LGA, health facility and community levels as per the agreed performance framework targets.

    Scope of Work:

    • The Technical Specialist (TS) will provide additional technical support working closely with the Country Technical Coordinator (CTC), to the technical team at the country office level with specific attention to follow-up on ToRs, concept notes, engagement of technical assistance (TA), TA and programme reports, tracking/follow up on technical quality of state level activities through interphase with the Zonal Project Managers.
    • Furthermore, the TS would follow up on additional/emerging issues in the programme; e.g. technical activities at the national level especially the integration of SMC with other community-based public health interventions and oversee SPAQ distribution processes and procedures to ensure quality assurance (QA) at the programme level.
    • S/he would also be involved in representation of the project during meeting with stakeholders.

    Key Working Relationships:

    • The Technical Specialist working under the line-management of the Senior Project Manager, dotted line management of the CTC and in close collaboration with the colleagues in the country office, dotted line relationship to the Zonal Project Managers, other partners and stakeholders would deliver aspects of the programme as per the specified job tasks and expected deliverables.

    Key Accountabilities
    Technical contributions (80%):

    • Support states to ensure that rollout of project service delivery activities meet international standard of quality;
    • Initiate/follow-up on approval of ToRs for all activities to be carried out at the national, state, LGA, health facility and community level;
    • Work with the Human Resource Management towards the engagement of appropriate TA as per approved ToRs and oversee the implementation of such activities;
    • Work in liaison with country office team to closely monitor delivery of ToRs; obtain reports in a timely manner and ensure the proper sign-off of all submitted reports;
    • Provide technical support, including building their capabilities, to the state teams in the planning and implementation of all project activities, including microplanning, commodity management, community mobilization, training, monitoring and supervision.
    • Follow up on additional/emerging issues in the project e.g. integration with other community-level public health interventions.
    • Ensure quality standards are developed and implemented at all levels for the distribution of SMC drugs
    • Ensure the project’s adherence to technical quality assurance processes for MC in programme planning and implementation.
    • Document innovation and best practices that are related to the project.
    • Represent MC on malaria Technical Working Groups (TWGs) and other relevant health coordinating committees at national level as designated.

    Project Management (20%):

    • Support collation, review and submission of routine project service delivery activity reports to Senior Project Manager.
    • Support Senior Project Manager to follow up Country Office review feedbacks on reports and other project documents.
    • Contribute to preparation of the quarterly Progress Update and Disbursement Request (PUDR) to the donor as may be requested.
    • Contribute to quarterly lessons identification and learning .documentation and dissemination
    • Contribute to project exit strategy and ensure inclusion of relevant activities to promote sustainability within the workplan and smooth transition of the programme to government;

    Qualifications and experience
    Essential:

    • Master's Degree in Medicine, Public Health, Health Policy, Epidemiology or another relevant specialty with at least ten years work experience, is a minimum requirement;
    • Previous experience working at national level with oversight for at least 3 states
    • Demonstrable experience working with national programmes and engaging with stakeholders at that level.
    • Significant experience of working in developing countries and experience with GF, DFID or USAD funded programmes would be an added advantage;

    Work-based skills and competencies:
    Essential:

    • Knowledge of global and country-specific malaria policy and guidelines;
    • Knowledge of medical supplies procurement and supply chain management;
    • Technical knowledge and skills in control of malaria and other childhood illnesses;
    • Demonstrable report writing and presentation skills.
    • Excellent project management and M&E skills; and familiarity with accountability and learning
    • Excellent written and spoken English.

    Core Competencies
    Delivering results:

    LEVEL C - Supports others to achieve results:

    • Displays a positive and enthusiastic approach and is not deterred by setbacks, finding alternative ways to reach goals or targets.
    • Supports others to plan and deliver results
    • Supports others to manage and cope with setbacks

    Analysis and use of information:
    LEVEL B- Uses evidence to support work

    • Identifies and uses various sources of evidence and feedback to support outputs
    • Uses evidence to evaluate policies, projects and programmes
    • Identifies links between events and information identifying trends, issues and risks
    • Ensures systems are in place to address organisation needs

    Interpersonal and communications:
    LEVEL C - Adapts communications effectively:

    • Tailors communication (content, style and medium) to diverse audiences
    • Communicates equally effectively at all organisational levels
    • Understands others’ underlying needs, concerns and motivations and communicates effectively in sensitive situations
    • Resolves intra-team and inter-team conflicts effectively

    Collaboration and partnering:
    LEVEL B - Collaborates effectively across teams:

    • Proactive in providing and seeking support from expert colleagues
    • Raises difficult issues with teams/ partners and stakeholders with a view to positive resolution
    • Proactive in building a rapport with a diverse range of people

    Leading and motivating people:
    LEVEL B – Manages own development and seeks opportunities:

    • Actively manages own development and performance positively
    • Learns lessons from successes and failures
    • Seeks and explores opportunities within Malaria Consortium which develop skills and expertise

    Flexibility/ adaptability:
    LEVEL C - Supports others to cope with pressure:

    • Responds positively to change, embracing and using new practices or values to accomplish goals and solve problems and supports others to do the same
    • Adapts team approach, goals, and methods to achieve solutions and results in dynamic situations
    • Sets realistic deadlines and goals for self or team

    Living the values:

    • LEVEL B - Promotes Malaria Consortium values amongst peers:
    • Shows a readiness to promote Malaria Consortium’s values amongst peers
    • Promotes ethical and professional behaviour in line with Malaria Consortium’s values.

    Strategic planning and thinking and sector awareness:

    • LEVEL B - Is aware of others’ activities and vice versa in planning activities:
    • Takes account of team members and others’ workloads when planning.
    • Maintains awareness of impact on other parts of the organisation, keeping abreast of other’s activities, objectives, commitments and needs
    • Has a good understanding of the sector in which Malaria Consortium works.

    go to method of application »

    Zonal Project Manager

    Ref Id: NIG ZPM SMC
    Location: Bauchi
    Department: Management
    Length of contract: 1 year
    Role type: National
    Travel involved: In-country travel
    Safeguarding level: 2
    Reporting to: Senior Project Manager
    Direct reports: M&E, Admin / Supply Chain , Accounts Officers and LGA cluster supervisors
    Grade: 9

    Organisational / Project Background
    We work in Africa and Asia with communities, governments, academic institutions, and local and international organisations, to ensure effective delivery of services, which are supported by strong evidence.

    Our areas of expertise include:

    • Disease prevention, diagnosis and treatment
    • Disease control and elimination
    • Systems strengthening
    • Research, monitoring and evaluation leading to best practice
    • Behaviour change communication
    • National and international advocacy and policy development

    The Nigeria Country Office in Abuja, started operations in 2008, through the DFID/UKaid funded Support to National Malaria Programme, SuNMaP (2008 – 2016). The office had presence in 23 states of the country and has managed at various times, about 15 programmes and projects. It follows the mandate of the parent organization in Nigeria and has been working specifically in the following areas:

    • Malaria control/elimination;
    • Integrated community case management (iCCM) for malaria, pneumonia and diarrhoea;
    • Nutrition; and
    • Neglected tropical diseases (NTDs).

    Currently, the Nigeria country office manages MC programmes/projects in Sierra Leone, Chad and Burkina Faso. Malaria Consortium recently received grant from a pool of Philanthropic organizations and individuals through the recommendations of Givewell to implement SMC in three West African countries including Nigeria. In addition, Malaria Consortium has funds from GF (as a sub-recipient in GFATM, with SMC component) and SuNMaP2 for SMC. In Nigeria, Malaria Consortium will be using these funds to implement SMC implementation in 7 States (Bauchi, Kebbi, Kano, Katsina, Sokoto, Yobe and Zamfara).

    Under this new funding and any anticipated additional funding, all malaria consortium SMC activities in county will be consolidated into a single project for better coordination and technical integrity. Approved by WHO in 2012, SMC is the monthly administration of a combination sulphadoxine-pyrimethamine and amodiaquine (SP+AQ) to children aged 3-59 months during the malaria transmission season to prevent or reduce the effects malaria. Evidence suggests that SMC given monthly prevents approximately 75% of all malaria episodes.

    Job Purpose

    • To work with the country office team and SMC Senior Project Manager to effectively manage project activities and resources, provide leadership and stewardship to the project team and maintain collaborative links with the project’s key stakeholders at national and sub-national level.

    Key Working Relationships:

    • The Sate Project manager would be working with the state team and stakeholders in their zones, especially the State Ministries of Health and LGA Departments of Health/PHC, manage the rollout and implementation of the SMC activities in project states. S/he would report to the Senior Project Manager.

    Scope of Work:

    • The Zonal Project Manager (ZPM) would support the programme activities at zonal and state levels, being in charge of a cluster of states to ensure timely project delivery of the programme to achieve given targets and objectives.

    Key Accountabilities (percent of time spent on each area)
    Project Management (60%):

    • Work with the programme team and other relevant personnel in the country office to lead activities for smooth project start up and planning in line with the SMC Malaria Project Implementation Plan.
    • Work with the relevant personnel to prepare all necessary project start up and planning tools on time.
    • To build and performance manage an effective and technically unsurpassed SMC project team in their states.
    • Work directly with the SPM and be responsible for coordinating overall project implementation in the states and see that activities are carried out on time and within budget.
    • Liaise regularly with the SPM to provide timely and comprehensive updates and reports as required.
    • Liaise with other partners relevant for successful SMC malaria implementation in the state.
    • Line manages an effective and technically sound SMC project team in the state.
    • Liaise with state stakeholders to get their buy-in and ensure effective implementation of SMC activities in the state
    • Ensure the mass drug distribution campaign is carried out according to guidelines, and in compliance to donor funding requirements
    • Organize and participate in the training of State, LGA and community volunteers teams involved in the distribution activities
    • Participate in the state and LGA level micro planning meetings for the distribution activities Be responsible for timely financial accountability for any disbursed funds for project activities in the state
    • Support SMOH to develop SMC scale –up plan especially in the period after the project period Duty of care on all campaign personnel.
    • Work with the project team to develop and implement annual work plans.
    • Work closely with the SPM to prepare the programme monitoring and evaluation plan in conjunction with the Project M&E Manager. Work with the project team to implement it.
    • Work with the country finance team and project finance associate to prepare and track progress of project and activity budgets.
    • Be responsible for zonal project budget management and reporting
    • Be responsible for preparing project progress report, which is submitted to the SPM and regional programme director quarterly, including narrative reports on a timely basis.
    • Work with finance team and SPM to prepare quarterly financial reports.
    • Work with the relevant country personnel and the SPM to prepare an exit strategy and to implement it, to see to the smooth end of the programme.
    • Coordinate with other donors and implementers to ensure complementarity of implementation of the SMC malaria project in project states by leveraging resources and harmonizing efforts where possible.
    • Work with the Country Communication Manager, the Country Technical Coordinator, SPM, for social mobilization to see that a programme communications strategy is developed and implemented.
    • Coordinate the documentation of SMC supported activities in form of activity-specific reports and ensure proper archiving of such for easy access and reference.
    • Contribute to SMC coordination meetings in form of progress updates and power point presentations.
    • Be responsible for quarterly lessons identification and learning documentation and dissemination.
    • Be responsible for building functional partner relationships among the project’s stakeholders.
    • Oversee project partners inputs and subcontractors’ activities to deliver harmonized, aligned and effective outputs
    • Manage risks to Malaria Consortium including financial, reputation and security in a challenging environment
    • Work with the project M&E Officer and Country M&E Specialist to ensure that high quality project data is collected, analysed and disseminated to relevant stakeholders at all levels and reported to PI.

    Technical contributions (10%):

    • Work with the project teams, SPM and the Country Technical Coordinator to determine technical support needs to implement the project effectively and with high quality. Liaise with the Country Technical Coordinator to obtain regional or global technical support.
    • Contribute to the development and production of dissemination documents to allow wider sharing of Malaria Consortium’s experiences, lessons and successes.

    Technical performance management and Quality Assurance (20%):

    • Take the lead in monitoring and evaluating project performance.
    • Keep abreast with evidence and best practices that are related to the project.

    Representation (10%):

    • Work with the Country Director, Country Technical Coordinator and SPM to participate in national level meetings and workshops to represent Malaria Consortium at programmatic and coordination events,
    • Work with the Country Director, Country Technical Coordinator and SPM to keep key national stakeholders abreast with the project.
    • To exert influence and to advocate for Malaria Consortium’s key technical positions and promote best practice in SMC interventions

    Person Specification
    Qualifications and experience:

    • Postgraduate or Master's degree in Public Health, Health Policy, Epidemiology or another relevant specialty is a minimum requirement - Essential
    • Extensive experience of working at national or state level in developing countries - Essential
    • Excellent project planning, management and monitoring & evaluation skills - Essential
    • Experience managing project budgets - Essential
    • Proven leadership skills and team leading - Essential
    • Experience in advocacy and policy influencing - Essential
    • Excellent written and spoken English - Essential
    • Experience on SMC-supported project - Desirable
    • Advance knowledge of Microsoft office - Desirable

    Work-based skills and competencies:

    • Proof of strong interpersonal and negotiating skills - Essential
    • Experience in using participatory adult learning techniques and previous experience in mass drug distribution campaign activities - Essential
    • Excellent report writing and presentation skills are also needed - Essential
    • Understanding of public health issues in Nigeria - Essential

    Core Competencies

    Delivering results
    LEVEL A - Focuses on delivering contribution to Malaria Consortium and achieving own objectives:

    • Puts in effort required to ensure the delivery of own work and objectives to meet (and exceed) expectations
    • Strong self-management of time and effort
    • Checks own work to ensure quality

    Analysis and use of information
    LEVEL B - Uses evidence to support work:

    • Identifies and uses various sources of evidence and feedback to support outputs
    • Uses evidence to evaluate policies, projects and programmes
    • Identifies links between events and information identifying trends, issues and risks
    • Ensures systems are in place to address organisation needs

    Interpersonal and communications
    LEVEL B - Fosters two-way communication:

    • Recalls others’ main points and takes them into account in own communication
    • Checks own understanding of others’ communication by asking questions
    • Maintains constructive, open and consistent communication with others
    • Resolves minor misunderstandings and conflicts effectively

    Collaboration and partnering
    LEVEL A - Is a good and effective team player:

    • Is as a good and effective team player
    • Knows who their customers are and their requirements
    • Respects and listens to different views/opinions
    • Actively collaborates across teams to achieve objectives and develop own thinking
    • Proactive in providing and seeking support from team members

    Leading and motivating people
    LEVEL A - Open to learning and responds positively to feedback:

    • Willingness to manage own development and performance
    • Builds capacity of colleagues by sharing knowledge (induction) and acting as induction ‘buddy’ when asked
    • Open to learning new things
    • Responds positively to feedback from others
    • Identifies mistakes and takes positive steps to improve

    Flexibility / adaptability
    LEVEL A - Recognises own stress levels and adapts:

    • Recognises limitations and take steps to manage any resulting pressure or stress
    • Remains focused on objectives and goal in a rapidly changing environment
    • Takes responsibility for own work and for the impact of own actions

    Living the values
    LEVEL A - Demonstrates Malaria Consortium values:

    • Demonstrates integrity, honesty and fairness in dealing with colleagues and stakeholders
    • Maintains ethical and professional behaviour in line with Malaria Consortium’s values
    • Treats all people with respect

    Strategic planning and thinking and sector awareness
    LEVEL A - Manages own workload effectively:

    • Plans and manages own workload effectively
    • Is familiar with Malaria Consortium’s mission and current strategic plan
    • Understands own contribution to Malaria Consortium’s objectives.

    Method of Application

  • Send your application

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Average Salary at Malaria Consortium
₦ 327K from 14 employees
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