Fresh Vacancies at AVID HR Consulting

Requirement:

• BSc/BA in facility management, Estate management, engineering, business administration or relevant field.
• Relevant professional qualification (e.g. CFM) will be an advantage.
• 2years work experience.
• Proven experience as facilities manager.

Responsibilities:

• Overseeing and agreeing contracts and providers for services including security,   parking, cleaning, catering, technology etc.
• Supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds and security.
• Ensuring that basic facilities, such as water and heating, are well-maintained.
• Managing budgets and ensuring cost-effectiveness.
• Allocating and managing space between buildings.
• Ensuring that facilities meet government regulations and environmental, health and   security standards.
• Advising businesses on increasing energy efficiency and cost-effectiveness.
• Overseeing building projects, renovations or refurbishments.
• Helping businesses to relocate to new offices and to make decisions about leasing.
• Drafting reports and making written recommendations.
• Manage the upkeep of equipment and supplies to meet health and safety standards.
• Inspect buildings’ structures to determine the need for repairs or renovations.
•   Oversee the hiring and training of employees in the facilities department

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Description:
The Executive Assistant (EA) has varied skill set with superb organizational ability. He is responsible for managing the GM office. The EA is very flexible and possesses outstanding problem solving skills. This role requires stamina and dedication.
High-level clerical skills are required for this position, such as advanced or expert proficiency with word processing, spreadsheets, powerpoint and databases. Excellent written and verbal communication skills are also necessary, particularly as you might be the liaison between the GM and other parties. As the executive assistant, you will be expected to supervise some staff. Therefore, cultivating your leadership skills is somewhat inevitable.

Responsibilites:

•  Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represents the executive by attending meetings in the executive's absence; speaking for the executive.
• Maintains customer confidence and protects operations by keeping information confidential.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing data base backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

Requirement:

• B.Sc. in Business, Finance, Economics or related field.
• High level of IT, business literacy.
• 1-2 years’ Experience.