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  • Posted: Apr 24, 2017
    Deadline: Apr 29, 2017
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    Hamilton Lloyd and Associates is a young and innovative boutique human resources firm, which is focused on offering personalized services to organizations across a diverse range of sectors. The Hamilton Lloyd process involves a deep understanding of the client’s organizational culture, strategic objectives and needs to ensure that a tailor-made solutio...
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    Personal Assistant to HR Manager

    Location: Ibadan

    Job Summary

    • The Personal assistant shall support the work of HR Managers to undertake a variety of administrative, clerical and managerial tasks.
    • He/she shall provide personalized secretarial and administrative support in a well-organized and timely manner.

    Job Responsibilities

    • Act as the point of contact between the manager and internal/external clients
    • Screen and direct phone calls and distribute correspondence
    • Handle requests and queries appropriately
    • Manage diary and schedule meetings and appointments.
    • Make travel arrangements
    • Liaising with staff, suppliers and clients.
    • Preparing letters, presentations and reports

    Man Specification

    • Required Education: Degree in any relevant related course
    • Required Experience : 4 - 6 years of similar work experience

    Required Skills/Abilities:

    • Proven work experience as a personal assistant
    • Knowledge of office management systems and procedures
    • MS Office and English proficiency.
    • Outstanding organisational and time management skills.
    • Up-to-date with latest office gadgets and applications.
    • Ability to multitask and prioritize daily workload.
    • Excellent verbal and written communications skills.
    • Discretion and confidentiality

    go to method of application ยป

    Administrative Assistant

    Location: Ibadan

    Job Summary

    • The Administrative Assistant shall perform a variety of administrative and clerical tasks. Which includes providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

    Job Responsibilities

    • Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
    • Creates and revises systems and procedures by analysing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
    • Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
    • Resolves administrative problems by coordinating preparation of reports, analysing data, and identifying solutions
    • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
    • Provides information by answering questions and requests.
    • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
    • Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
    • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
    • Contributes to team effort by accomplishing related results as needed.
    • Assist in the preparation of regularly scheduled reports
    • Develop and maintain a filing system
    • Update and maintain office policies and procedures
    • Submit and reconcile expense reports
    • Provide general support to visitors
    • Act as the point of contact for internal and external clients
    • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

    Man Specification

    • Required Education: Degree in Business Administration or any other related course
    • Required Experience : 4 - 6 years of similar work experience

    Required Skills/Abilities:

    • Proven experience as an administrative assistant, virtual assistant or office admin assistant.
    • Knowledge of office management systems and procedures.
    • Working knowledge of office equipment, like printers, desk top etc
    • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
    • Excellent time management skills and the ability to prioritize work.
    • Attention to detail and problem solving skills.
    • Excellent written and verbal communication skills.
    • Strong organizational skills with the ability to multi-task

    Method of Application

    Applicants should forward their CV's to: preye@hamiltonlloydandassociates.com
    Only successful candidates will be contacted.

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