Accounting Jobs at the Association for Reproductive and Family Health (ARFH)

Reporting to: ARFH Director of Finance and Admin as well as the National Coordinator (NTBLCP)

Job Summary

• He/She collaborates with the program staff and Global Fund Fiduciary Agent to ensure effective financial support, grants management and budgeting.

Specific Responsibilities

• Provide support in the preparation of budget and cash flow for programme implementation and prepare the budget tracking analysis, determining variance analysis.
• Supervise the NTBLCP finance staff in preparation of vouchers, cheques and receipts.
• Ensure compliance with internal control processes, adherence to donor financial regulations and that all expenses are within approved project budget lines.
• Provide quality control checks ensuring that all valid financial transactions are entered into the accounting systems.
• Prepare accurate, regular and timely financial reports for submission to ARFH and the donor, using the office QuickBooks accounting software.
• Review the retirements of advances of staff for training, M&E etc. on the financial reports to ensure that financial reports; are timely with valid documentation.
• Follow up with all outstanding advances to staff and project partners. to ensure timely and proper retirements,
• Support in managing all project assets and stock items, ensuring satisfactory level of accountability and internal control at all times.
• Provide support for audit processes both internal and external for NTBLCP and projects.
• Maintain working relationship with banks to ensure timely banking transactions,
• Work closely with program team, Global Fund Fiduciary agent and support other staff including mentoring for effective operation of ARFH and project activities.
• Maintain relationship with external auditors, suppliers, banks etc.

Qualifications

• A minimum of HND/ B.SC degree in Accounting and ACA/ACCA/CPA.
• Must also have at least six years working experience with non Governmental organizations, with skills in QuickBooks, Microsoft excel, words and power-point.
• A good knowledge of internal control systems, financial audit processes, grant management systems and accounting procedures for Global Fund projects is essential.

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Reports to: The Director of Finance and Administration.

Specific Responsibilities
SR Support Duties:

• Work closely with ARFH program and other finance teams, and sub-recipients (SRs) to ensure smooth operation and effective grant’s fund management.
• Support in preparation/review of the fund request by the SRs to ensure reasonability and compliance with approved budgets
• Review retirement documents and follow up all outstanding advances with SR staff and partners, to ensure timely and proper retirements.
• Review SRs monthly transactions including cash book and bank reconciliation, and variance analysis report.
• Ensure appropriate and timely address of auditors’ findings and recommendations appropriately and timely.
• Provide continuous technical assistance and training to sub-recipients on grant implementation.
• Assist in the preparation of donor periodic reports.

Qualifications

• Degree in accounting, finance or other relevant field plus any of the following professional accounting certification: ACA or ACCA or CPA.
• At least 5 years’ experience in grant management in a dynamic & multi-cultural international NGO setting with excellent accounting and auditing skills.
• Knowledge of Global Fund and other international donor rules and regulations as related to contracts and cooperative agreements is essential.
• Good computer skills in Ms Office Excel, word and Power-point and accounting software- QuickBooks, SAP etc are highly essential.