Virtual Assistant (Operations, Automation & AI Focus) at Workpals

About the Role

We are a remote-first operations and virtual assistant company supporting founders, executives, and growing businesses with structured, system-driven operational support.

We are hiring high-performing Virtual Assistants who are comfortable working independently, following SOPs, and using automation and AI tools to deliver results efficiently.

This is a role for professionals who want stability, structure, and growth in a modern, tech-enabled work environment.

Key Responsibilities

Depending on your skill track, responsibilities may include:

• Inbox and calendar management using defined workflows
• Task and priority management in tools like ClickUp or Notion
• Drafting emails, summaries, reports, and follow-ups (often using AI tools)
• Managing meeting agendas, notes, action items, and follow-ups
• Updating CRMs, trackers, and internal dashboards
• Creating and maintaining SOPs and documentation
• Supporting automation workflows (forms, task routing, integrations)
• Identifying inefficiencies and proactively suggesting improvements

Required Skills & Experience

• Experience as a Virtual Assistant, Administrative Assistant, Operations Assistant, or similar role
• Strong written and verbal communication skills
• Excellent attention to detail and organization
• Ability to manage tasks without constant supervision
• Comfortable working fully remote in a structured, system-driven environment
• Automation & AI Skills (Very Important)
• Have used AI tools (e.g. ChatGPT or similar) for drafting, summarizing, or research
• Familiar with automation tools or workflows (Zapier, Make, Google Forms, task automation, etc.)
• Can quickly learn and adapt to new tools. Think in terms of processes and systems, not just tasks
• You do not need to be an engineer, but you must be tech-comfortable, curious, and proactive.

Tools You May Work With

• Google Workspace (Gmail, Docs, Sheets, Drive)
• Project management tools (ClickUp, Notion, or similar)
• Communication tools (Slack, Zoom)
• Automation tools (Zapier, Make, workflows, forms)
• AI productivity tools

What We’re Looking For

• Self-starters who take ownership of their work
• People who enjoy working with checklists, SOPs, and systems
• Professionals who meet deadlines and manage responsibility independently
• Candidates interested in long-term growth in operations, automation, and remote work