Jobs at Tokiye Integrated Medical Services

Job Summary

• We are seeking an experienced and detail-oriented Supply Chain & Logistics Officer to manage end-to-end procurement and international logistics operations.
• The ideal candidate will have strong expertise in global shipping processes, documentation, compliance, and inventory coordination—particularly for regulated or high-value equipment.

Key Responsibilities
Procurement & Supply Chain Coordination:

• Support procurement processes including RFQs, bid evaluations, and purchase order management
• Liaise with vendors and suppliers to ensure timely and cost-effective sourcing
• Coordinate with internal teams on demand planning and material requirements

International Logistics Management:

• Manage international logistics from origin to delivery site, including EXW, FOB, CIF, and DDP arrangements
• Coordinate sea freight, air freight, and special cargo handling requirements
• Work closely with freight forwarders and customs agents to ensure smooth operations
• Oversee import processes including documentation, duty waivers/exemptions (where applicable), and timely customs clearance

Warehousing & Inventory Control:

• Oversee site delivery, warehousing, and material handling processes
• Coordinate inventory management and material release to project teams
• Ensure accurate stock records and proper storage conditions

Compliance, Documentation & Controls:

• Maintain complete procurement and logistics documentation, including:
  RFQs, bids, evaluations, purchase orders, bills of lading (BLs), air waybills (AWBs), packing lists, and invoices
• Ensure full compliance with project procurement policies, audit requirements, and regulatory/customs frameworks
• Ensure packaging, handling, and transportation meet OEM and healthcare equipment standards
• Support internal and external audits with accurate, traceable documentation

Requirements

• Proven experience in supply chain, procurement, and international logistics
• Strong knowledge of Incoterms (EXW, FOB, CIF, DDP)
• Hands-on experience with freight forwarding, customs clearance, and import/export documentation
• Familiarity with handling specialized or sensitive equipment (e.g., healthcare or technical equipment)
• Strong organizational, analytical, and problem-solving skills
• Proficiency in Microsoft Excel and supply chain/ERP systems
• Excellent communication and stakeholder management skills

Preferred Qualifications:

• Degree in Supply Chain Management, Logistics, Business Administration, or related field
• Professional certifications in procurement or supply chain (e.g., CIPS, APICS)
• Experience working on large-scale projects or in regulated environments.

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Job Summary

• We are seeking a highly skilled Commercial & Contracts Manager to oversee all commercial, contractual, and financial aspects of projects.
• The ideal candidate will have strong experience in contract administration, procurement, cost control, and risk management, ensuring that projects are delivered in line with contractual obligations, budget, and compliance requirements.

Key Responsibilities
Contract Management & Administration:

• Lead the preparation, review, and administration of contracts with clients, suppliers, and subcontractors
• Ensure all contracts are aligned with company policies and legal requirements
• Manage contract negotiations, variations, claims, and dispute resolution
• Monitor contract performance and ensure compliance with terms and conditions

Commercial Management:

• Develop and manage project budgets, cost plans, and financial forecasts
• Monitor project costs and profitability, identifying risks and opportunities
• Oversee valuation of works, invoicing, and payment certification
• Ensure effective cost control and reporting throughout the project lifecycle

Vendor Management:

• Oversee tendering processes, and supplier selection
• Review and evaluate bids, negotiate pricing, and finalize agreements
• Manage supplier and subcontractor relationships to ensure performance and value

Risk, Compliance & Governance:

• Identify commercial and contractual risks and implement mitigation strategies
• Ensure compliance with regulatory, legal, and company governance requirements
• Maintain accurate and auditable contract and commercial documentation
• Support internal and external audits with clear and traceable records

Stakeholder Management & Reporting:

• Act as the key point of contact for all commercial and contractual matters
• Collaborate with project, finance, and legal teams to ensure alignment
• Prepare and present commercial reports to senior management
• Provide strategic advice on contract and commercial issues

Requirements

• Proven experience in commercial and contract management, preferably in construction, infrastructure, healthcare, or large-scale projects
• Strong knowledge of contract forms (e.g., FIDIC or similar)
• Experience in managing claims, variations, and dispute resolution
• Strong financial and commercial acumen
• Excellent negotiation, analytical, and communication skills
• Ability to manage multiple projects and meet deadlines

Preferred Qualifications:

• Degree in Quantity Surveying, Law, Engineering, Business Administration, or related field
• Professional certifications (e.g., RICS, CIPS, PMP) are an advantage
• Experience working in regulated or donor-funded projects