Supply Chain Officer at Tokiye Integrated Medical Services

Job Summary

• We are seeking an experienced and detail-oriented Supply Chain & Logistics Officer to manage end-to-end procurement and international logistics operations.
• The ideal candidate will have strong expertise in global shipping processes, documentation, compliance, and inventory coordination—particularly for regulated or high-value equipment.

Key Responsibilities
Procurement & Supply Chain Coordination:

• Support procurement processes including RFQs, bid evaluations, and purchase order management
• Liaise with vendors and suppliers to ensure timely and cost-effective sourcing
• Coordinate with internal teams on demand planning and material requirements

International Logistics Management:

• Manage international logistics from origin to delivery site, including EXW, FOB, CIF, and DDP arrangements
• Coordinate sea freight, air freight, and special cargo handling requirements
• Work closely with freight forwarders and customs agents to ensure smooth operations
• Oversee import processes including documentation, duty waivers/exemptions (where applicable), and timely customs clearance

Warehousing & Inventory Control:

• Oversee site delivery, warehousing, and material handling processes
• Coordinate inventory management and material release to project teams
• Ensure accurate stock records and proper storage conditions

Compliance, Documentation & Controls:

• Maintain complete procurement and logistics documentation, including:
  RFQs, bids, evaluations, purchase orders, bills of lading (BLs), air waybills (AWBs), packing lists, and invoices
• Ensure full compliance with project procurement policies, audit requirements, and regulatory/customs frameworks
• Ensure packaging, handling, and transportation meet OEM and healthcare equipment standards
• Support internal and external audits with accurate, traceable documentation

Requirements

• Proven experience in supply chain, procurement, and international logistics
• Strong knowledge of Incoterms (EXW, FOB, CIF, DDP)
• Hands-on experience with freight forwarding, customs clearance, and import/export documentation
• Familiarity with handling specialized or sensitive equipment (e.g., healthcare or technical equipment)
• Strong organizational, analytical, and problem-solving skills
• Proficiency in Microsoft Excel and supply chain/ERP systems
• Excellent communication and stakeholder management skills

Preferred Qualifications:

• Degree in Supply Chain Management, Logistics, Business Administration, or related field
• Professional certifications in procurement or supply chain (e.g., CIPS, APICS)
• Experience working on large-scale projects or in regulated environments.