Commercial and Contracts Manager at Tokiye Integrated Medical Services

Job Summary

• We are seeking a highly skilled Commercial & Contracts Manager to oversee all commercial, contractual, and financial aspects of projects.
• The ideal candidate will have strong experience in contract administration, procurement, cost control, and risk management, ensuring that projects are delivered in line with contractual obligations, budget, and compliance requirements.

Key Responsibilities
Contract Management & Administration:

• Lead the preparation, review, and administration of contracts with clients, suppliers, and subcontractors
• Ensure all contracts are aligned with company policies and legal requirements
• Manage contract negotiations, variations, claims, and dispute resolution
• Monitor contract performance and ensure compliance with terms and conditions

Commercial Management:

• Develop and manage project budgets, cost plans, and financial forecasts
• Monitor project costs and profitability, identifying risks and opportunities
• Oversee valuation of works, invoicing, and payment certification
• Ensure effective cost control and reporting throughout the project lifecycle

Vendor Management:

• Oversee tendering processes, and supplier selection
• Review and evaluate bids, negotiate pricing, and finalize agreements
• Manage supplier and subcontractor relationships to ensure performance and value

Risk, Compliance & Governance:

• Identify commercial and contractual risks and implement mitigation strategies
• Ensure compliance with regulatory, legal, and company governance requirements
• Maintain accurate and auditable contract and commercial documentation
• Support internal and external audits with clear and traceable records

Stakeholder Management & Reporting:

• Act as the key point of contact for all commercial and contractual matters
• Collaborate with project, finance, and legal teams to ensure alignment
• Prepare and present commercial reports to senior management
• Provide strategic advice on contract and commercial issues

Requirements

• Proven experience in commercial and contract management, preferably in construction, infrastructure, healthcare, or large-scale projects
• Strong knowledge of contract forms (e.g., FIDIC or similar)
• Experience in managing claims, variations, and dispute resolution
• Strong financial and commercial acumen
• Excellent negotiation, analytical, and communication skills
• Ability to manage multiple projects and meet deadlines

Preferred Qualifications:

• Degree in Quantity Surveying, Law, Engineering, Business Administration, or related field
• Professional certifications (e.g., RICS, CIPS, PMP) are an advantage
• Experience working in regulated or donor-funded projects