Jobs at HR Aid

Job Description

• Actively promote a staff culture that emphasises employee satisfaction, professionalism, high performance, continuous improvement, and alignment with organisational objectives
• Conduct manpower planning in collaboration with the school management
• Develop, review and implement effective administrative policies, procedures and systems
• Ensure that all facilities are well-maintained, adequately support operations and properly represent the school brand
• Responsible to maintain an excellent state of hygiene and cleanliness in the College
• Actively involved in planning and execution of school events
• Ensure effective security operations and infrastructure
• Oversee the bus service operations, ensuring that it runs efficiently, to clients’ satisfaction, and within budget.
• Communicate with parents on bus shuttle and other relevant matters
• Oversee the operations of the kitchen
• Assist in managing students’ dining experience
• Responsible to ensure the timely and cost-effective procurement of school supplies, and other related goods and services.
• Collaborate with the management team in preparation and management of administrative budgets.
• Oversee the school’s data management function
• Negotiate contracts and agreements with vendors, tradesmen and contractors, and manage the relationships.
• Maintain relationships with relevant government agencies, Community Development Associations, etc.
• Ensure compliance with applicable statutory and non-statutory Health, Safety, Environment and other requirements
• Responsible for processing and ensuring the timely payment of government and other levies and bills;
• Responsible for supervision, coaching and performance management of administrative personnel over which he/she has oversight.
• Preparing reports as may be required
• Any other administrative function as may be required.
• As a member of the College Senior Leadership Team (SLT), he / she will be involved in management decision-making and planning, contributing insights and recommendations to advance the College’s development
• He / she will serve as the Secretary of the SLT.

Job Requirements

• Bachelor's Degree in Business Administration, or a related field.
• At least 5 years of work experience in a similar position in an international secondary school
• Not older than 40 years
• Strong organizational, communication, project management and interpersonal skills.
• Attention to detail and an eye for aesthetics
• Ability to maintain confidentiality and handle sensitive information.
• Proficient in MS Word, Excel and relevant software.

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Job Description

• Implementation and where necessary, design of HR programs, policies, procedures, and guidelines
• Assist with the recruitment and selection process for teaching and non-teaching staff, including advertising vacancies, screening applications, and coordinating interviews
• Investigate and resolve employee complaints and grievances in a professional and timely manner
• Implementation of the performance management process including setting goals, monitoring progress, and providing feedback, and the review or redesign of the performance management process where necessary
• Execute a robust onboarding programme for new staff and continuous re-alignment / re-orientation programme for existing staff.
• Assess training needs, recommend and develop training programmes to help ensure that employees are adequately equipped to deliver on management expectations
• Provide guidance and support to employees and management on HR matters ensuring that employees are treated fairly and that the College is not exposed to financial/legal liabilities;
• Ensure legal compliance throughout human resource management;
• Ensure that accurate and complete employee records are maintained in hard copy and digital form;
• Assist with staff counselling, and disciplinary procedures and hearings where necessary
• Manage the College payroll functions and ensure compliance with payment and remittance expectations in conjunction with the Accountant / Head of Finance
• Ensure accuracy and integrity of all HR data
• Promote staff welfare and sense of community, managing an effective feedback mechanism
• Administer all staff welfare packages and benefits e.g., health insurance, pensions, etc.
• Manage the internal staff communications system for effective information dissemination and enlightenment
• Provide reports as may be required
• Any other tasks as may be required.

Job Requirements

• Bachelor's Degree in Human Resources, Business Administration, or a related field.
• At least 4 years of experience in HR, part of which should be in an educational institution.
• Relevant Certification in HR
• Familiar with relevant labour / employment laws.
• Not older than 35 years
• Strong organizational, communication, and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficient in word processing and HR software and systems.