Job Vacancies at Co-Creation Hub (CcHUB) Nigeria

Job Description

Working closely with the Director of People, this role will drive HR functions to ensure compliance and core functionality while helping prepare the organization for future growth. This includes promoting company values and culture, implementing employee benefits and development programs, and refining policies and processes. This role will provide day-to-day management, oversight, and technical support to our People in Kenya, Nigeria, Namibia, and Rwanda.

General 

• Provide support to employees in various HR-related topics and resolve any issues that may arise to create an efficient and conflict-free workplace
• Oversee the maintenance of employee files and records, as well as sensitive and confidential data, employee files, and documents ensuring adherence to confidentiality.
• Ensure compliance with labour regulations
• Manage New Hire Orientation and support our onboarding program to ensure seamless integration of new hires into CcHUB’s culture and community.
• Conduct off-boarding, analyze trends and share data with the Director of People to influence/inform decisions.
• Foster strong cross-functional relationships with the rest of the People Unit and other stakeholders to drive efficiencies and simplify workflows.

Policy, Process, and Systems

• Collaborate with the Director of People to develop, review, edit, and implement policies,  internal processes and procedure manuals.
• The key point of contact for HR legal and regulatory compliance; regularly monitors updates and performs periodic audits of various processes to ensure efficiency and compliance (employee files documents, contracts, etc.).
• Advise employees on day-to-day HR policies and procedures and other employee lifecycle events.

 Employee Engagement & Culture 

• Support the development of tools, programs, and metrics that increase Employee Engagement. 
• Leads the annual Employee Engagement Survey administration & action planning process for all employees- including preparation, survey execution, analysis, and planning.
• Ensures the results are communicated, and action planning efforts are upheld company-wide throughout the year.
• Accountable for ensuring the integrity of the employee engagement process, tools, and outcomes.
• Develop, implement and promote engagement initiatives in line with business objectives. 
• Proactively promote and lead activities to contribute to the adoption of company values in action and positive office culture.
• Organize regular team-building and culture-building activities outside of work.

Qualifications

• Bachelor’s Level or equivalent in a related field
• Professional Qualifications (e.g CIPM, SPHRI)
• 7+ years of HR leadership experience.
• Thorough knowledge of relevant employment-related laws, regulations, and compliance requirements
• You are familiar with talent management and supporting the teams through the different processes
• You enjoy helping to implement or scaling core people processes and systems.
• You enjoy working at a fast pace to achieve growth whilst maintaining a focus on accuracy and quality.
• You are organized, with the ability to handle multiple projects and tasks effectively at the same time.
• You are a company ambassador and you will develop our strong internal culture to support our growth and retention of existing talents.
• You have worked in a technologically driven environment as an in-house people practitioner.
• You have the ability to manage various stakeholders, work effectively in a team environment and creatively solve problems.

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Job Description

We are seeking a highly organized and detail-oriented Programme and Grants Operations Associate to join our dynamic team. As Programme and Grants Operations Associate, you will play a crucial role in ensuring the smooth and efficient execution of projects within our organization. You will be responsible for coordinating project activities, managing resources, tracking project progress, and implementing operational processes to ensure quality and timely delivery of projects. The ideal candidate has excellent communication skills, strong problem-solving abilities, and a proactive mindset to handle multiple projects simultaneously.

Responsibilities:

• Assist in the planning, execution, and completion of projects according to predetermined timelines and budgets.
• Collaborate with project managers and cross-functional teams to define project objectives, deliverables, and success criteria.
• Assist in the development of program and grant proposals.
• Ensure effective communication and collaboration between team members and stakeholders throughout the project lifecycle.
• Work with cross-functional teams to ensure seamless communication and coordination between departments involved in program and grant activities.
• Collaborate with department heads to ensure appropriate resource availability and utilization for project execution.
• Monitor grant timelines, milestones, and deliverables to ensure compliance with grant requirements.
• Collaborate with program managers to create and update project plans, tracking progress and making adjustments as needed.
• Maintain accurate and up-to-date records of grant-related documentation, including contracts, agreements, and reporting materials.
• Monitor project progress, identify potential risks, and develop contingency plans to mitigate them.
• Collect and maintain accurate data on program and grant activities for reporting and analysis purposes.
• Assist in generating insights and recommendations based on data analysis to support program improvement and decision-making.
• Regularly update project status reports and communicate key updates to relevant stakeholders.
• Develop and implement operational processes and procedures to enhance project execution efficiency.
• Collaborate with team members to ensure adherence to established processes and provide training when necessary.
• Generate reports on project performance, resource utilization, and project metrics.
• Conduct post-project evaluations to identify lessons learned and areas for improvement.
• Ensure adherence to all relevant guidelines and policies in the execution of programs and grants.
• Assist in preparing and submitting regular progress reports and grant-related documentation to funders.

Qualifications

• Bachelor's degree in project management, or a related field.
• Proven experience in project coordination or operations support role.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills, with the ability to convey complex information clearly.
• Proficiency in project management software and tools.
• Analytical mindset and problem-solving abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Attention to detail and a commitment to producing high-quality work.
• Knowledge of project management methodologies and best practices is a plus.