Jobs at Mediflex Industries PVT

Job Description

• The Office Administrator shall be responsible for the effective and smooth running and administration of the office.
• The incumbent is to ensure the smooth and efficient operation of the administrative functions within the factory.
• You must provide essential support to the Human Resource / Administrative Executive and perform all duties assigned to you for the factory's administrative operations, ensuring compliance, efficiency, effective communication, accurate record keeping, biddingetc.

Responsibilities

• Ensure the efficient and effective day-to-day administration and management of the office and provide all necessary administrative support to ensure the efficient operation of the office.Maintain administrative efficiency by overseeing office processes, managing paperwork, and streamlining communication. This includes managing records related to production, quality control, inventory, and shipments of medical gloves and consumables.
• Organize and maintain all necessary documentation and records required for compliance with regulatory agencies, such as CAC, National Agency for Food and Drug Administration NAFDAC) or relevant industry standards.
• Keep track of inventory levels of medical gloves and consumables is crucial to ensure that production continues smoothlyand participate in bid /quotation.
• Handle internal communication, scheduling meetings, and disseminating important information to different departments. Additionally, communicate with suppliers, customers, and regulatory bodies as needed.
• Assist in financial management tasks such as budgeting, tracking expenses, and managing invoices related to office operations. This helps ensure cost-effectiveness in administrative functions.
• Assist in HR-related tasks, such as coordinating employee schedules, maintaining personnel records, and facilitating communication between factory workers and HR personnel.
• Responsible for resolving day-to-day administrative challenges that may arise, whether related to documentation, communication, or coordination between different departments.
• Produce and summarize weekly reports from all departments.
• Manage emails, letters, packages, phone calls and other forms of correspondence
• Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
• Submit reports and prepare proposals and presentations as needed
• Process internal arrangements such as travel, training sessions, and team-building events.
• Maintain all internal records, which may include preparing, issuing and filing company and employee documentation.
• Act as the first point of contact for personnel queriesetc.
• Perform other duties as assigned by the operations manager, HR and MD.

Requirements
Education:

• A Bachelor's Degree in Public Administration, Business Administration, or related fields
• Minimum of 1 year cognate post NYSC experience in similar ADMIN role.
• Preferably, the candidate should be male.

Skills:
The incumbent must demonstrate the following skills:

• Excellent organizational skills and attention to detail.
• Managing records, inventory, schedules, and communication etc.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent teamwork, written & verbal communication skills.
• Inventory Management skills.
• Computer Proficiency in using office software, such as Microsoft Office (Word, Excel, PowerPoint) etc.
• Problem-Solving Abilities.
• Financial Management skills
• Maintaining the confidentiality of sensitive information, such as product formulations, quality control processes, and employee records, is essential for compliance and ethical reasons.
• Customer Service Skills to help to effectively communicate and interact with clients or customers.
• Multitasking skills, Managing multiple tasks and responsibilities.

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Job Summary

• We are seeking a reliable and skilled individual to join our team as a Medical Gloves and Consumables Delivery Driver. The successful candidate will play a crucial role in ensuring the timely and secure delivery of our medical gloves and consumables to our valued customers.
• Additionally, this role involves supporting sales executives in their marketing efforts and performing various tasks as assigned by the Managing Director, HR, and Logistics Manager.

Responsibilities
Delivery of Medical Gloves and Consumables:

• Safely transport medical gloves and consumables to hospitals, pharmacies, and other organizations within the designated delivery areas.
• Verify and document the accuracy of delivered products against invoices.

Customer Interaction:

• Provide excellent customer service during deliveries.
• Issue invoices and delivery notes to customers promptly and accurately.

Record Keeping:

• Maintain detailed and accurate records of all goods delivered, ensuring proper documentation of transactions.
• Report any discrepancies or issues with deliveries to the Logistics Manager.

Support Sales Executives:

• Assist sales executives in their marketing efforts by transporting them to client meetings, presentations, and events.
• Collaborate with the sales team to maximize customer satisfaction and strengthen client relationships.

Adherence to Company Policies:

• Follow all company policies and procedures related to safety, vehicle maintenance, and delivery protocols.
• Uphold a professional image and behavior when representing the company.

Flexible Duties:

• Perform various tasks as assigned by the Managing Director, HR, and Logistics Manager to support the overall operation of the company.

Qualifications

• Candidates should possess an SSCE/OND/HND with 5-10 years experience.
• Valid driver's license with a clean driving record.
• Previous experience in delivery and logistics is preferred.
• Familiarity with medical product deliveries is an advantage.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively with team members.

Physical Requirements:

• Ability to lift and carry heavy boxes of medical gloves and consumables.
• Comfortable working in various weather conditions.