Latest Vacancies at Multinational Technologies Limited

Summary:

As a Senior Contract & Procurement Specialist, you will play a pivotal role in overseeing the procurement process and managing contracts within the organization. Your responsibilities will encompass negotiating contracts, ensuring compliance with procurement policies and regulations, and optimizing procurement strategies to achieve cost savings and efficiency. You will collaborate with various stakeholders to identify procurement needs and execute contracts that meet organizational objectives. Additionally, you will provide guidance and support to junior members of the procurement team.

Key Responsibilities:

1. Contract Negotiation and Management:

   • Lead negotiations with vendors and suppliers to secure favorable contract terms and conditions.
   • Draft, review, and finalize contracts, ensuring accuracy and compliance with legal requirements.
   • Monitor contract performance and address any deviations or issues in collaboration with relevant stakeholders.

2. Procurement Strategy Development:

   • Develop and implement procurement strategies aligned with organizational goals and budgetary constraints.
   • Conduct market research and analysis to identify potential vendors, assess market trends, and negotiate pricing agreements.
   • Continuously evaluate and improve procurement processes to enhance efficiency and effectiveness.

3. Compliance and Risk Management:

   • Ensure adherence to procurement policies, procedures, and regulatory requirements.
   • Mitigate procurement-related risks by implementing appropriate controls and safeguards.
   • Stay updated on relevant laws, regulations, and industry best practices affecting procurement activities.

4. Supplier Relationship Management:

   • Cultivate and maintain relationships with key suppliers and vendors to foster collaboration and resolve issues promptly.
   • Evaluate supplier performance based on predefined metrics and provide feedback for improvement as necessary.
   • Identify opportunities for strategic partnerships and supplier diversification to mitigate risks and enhance competitiveness.

5. Cross-functional Collaboration:

   • Collaborate with internal stakeholders, including finance, legal, and operations teams, to align procurement activities with organizational objectives.
   • Coordinate procurement activities across departments to consolidate purchasing and leverage economies of scale.
   • Communicate effectively with stakeholders to ensure transparency and alignment throughout the procurement process.

6. Team Leadership and Development:

   • Provide mentorship, guidance, and training to junior members of the procurement team.
   • Foster a culture of continuous learning and professional development within the procurement function.
   • Lead by example, demonstrating integrity, professionalism, and commitment to excellence in procurement practices.

Qualifications and Skills:

• Bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related field; Master's degree or professional certifications (e.g., CSCP, CPSM) preferred.
• Proven experience (7+ years) in contract management, procurement, or supply chain management, with a focus on strategic sourcing and negotiation.
• Strong understanding of procurement principles, practices, and regulations, with knowledge of relevant legal and compliance frameworks (e.g., FAR, DFARS).
• Excellent negotiation, communication, and interpersonal skills, with the ability to build rapport and influence stakeholders at all levels.
• Analytical mindset with proficiency in data analysis and market research techniques.
• Proficiency in contract management software, ERP systems, and Microsoft Office suite.
• Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
• Leadership capabilities with a track record of leading cross-functional teams and driving results.
• Commitment to ethical conduct and integrity in all aspects of procurement activities.

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Overview:

As a Contract & Procurement Support professional, you will play a pivotal role in ensuring the smooth execution of contractual agreements and procurement processes within the organization. Your responsibilities will encompass a range of tasks including contract management, vendor relations, procurement documentation, and compliance monitoring. Attention to detail, strong communication skills, and a comprehensive understanding of contract and procurement procedures are essential for success in this role.

Key Responsibilities:

1. Contract Management:

   • Assist in drafting, reviewing, and negotiating contracts with vendors, suppliers, and service providers.
   • Maintain an organized repository of all contractual agreements, ensuring easy access and retrieval of documents when needed.
   • Monitor contract performance and compliance, identifying any deviations or discrepancies and taking appropriate action to resolve issues.

2. Procurement Support:

   • Collaborate with internal stakeholders to understand their procurement needs and requirements.
   • Research potential vendors and suppliers, evaluating their capabilities, pricing, and reliability.
   • Prepare and process purchase orders, ensuring accuracy and completeness of procurement documentation.
   • Coordinate with vendors to obtain quotes, negotiate terms, and finalize agreements.

3. Vendor Relations:

   • Serve as a primary point of contact for vendors, addressing inquiries, resolving disputes, and fostering positive relationships.
   • Conduct regular vendor performance evaluations to assess quality, timeliness, and adherence to contract terms.
   • Identify opportunities for cost savings or process improvements through strategic vendor management.

4. Compliance Monitoring:

   • Stay abreast of relevant regulations, policies, and industry standards governing contracts and procurement activities.
   • Ensure compliance with internal procurement policies and procedures, as well as external regulatory requirements.
   • Conduct periodic audits and reviews to assess compliance levels and identify areas for enhancement.

5. Administrative Support:

   • Provide administrative assistance to the Contract & Procurement team, including document preparation, data entry, and recordkeeping.
   • Generate reports and analytics on contract performance, procurement activities, and vendor relationships.
   • Assist in the development and implementation of procurement strategies and initiatives to optimize efficiency and cost-effectiveness.

Qualifications:

• Bachelor's degree in Business Administration, Supply Chain Management, or related field.
• Proven experience in contract management, procurement, or related areas.
• Strong analytical skills with the ability to interpret contract terms and assess procurement requirements.
• Excellent communication skills, both verbal and written, with the ability to interact effectively with internal stakeholders and external vendors.
• Proficiency in using procurement software and tools for contract management and purchasing activities.
• Detail-oriented mindset with a focus on accuracy and compliance.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Knowledge of legal and regulatory frameworks governing contracts and procurement is preferred.
• Professional certifications such as Certified Professional in Supply Management (CPSM) or Certified Commercial Contracts Manager (CCCM) are a plus.