Contract & Procurement Support at Multinational Technologies Limited (MTL)

Overview:

As a Contract & Procurement Support professional, you will play a pivotal role in ensuring the smooth execution of contractual agreements and procurement processes within the organization. Your responsibilities will encompass a range of tasks including contract management, vendor relations, procurement documentation, and compliance monitoring. Attention to detail, strong communication skills, and a comprehensive understanding of contract and procurement procedures are essential for success in this role.

Key Responsibilities:

1. Contract Management:

   • Assist in drafting, reviewing, and negotiating contracts with vendors, suppliers, and service providers.
   • Maintain an organized repository of all contractual agreements, ensuring easy access and retrieval of documents when needed.
   • Monitor contract performance and compliance, identifying any deviations or discrepancies and taking appropriate action to resolve issues.

2. Procurement Support:

   • Collaborate with internal stakeholders to understand their procurement needs and requirements.
   • Research potential vendors and suppliers, evaluating their capabilities, pricing, and reliability.
   • Prepare and process purchase orders, ensuring accuracy and completeness of procurement documentation.
   • Coordinate with vendors to obtain quotes, negotiate terms, and finalize agreements.

3. Vendor Relations:

   • Serve as a primary point of contact for vendors, addressing inquiries, resolving disputes, and fostering positive relationships.
   • Conduct regular vendor performance evaluations to assess quality, timeliness, and adherence to contract terms.
   • Identify opportunities for cost savings or process improvements through strategic vendor management.

4. Compliance Monitoring:

   • Stay abreast of relevant regulations, policies, and industry standards governing contracts and procurement activities.
   • Ensure compliance with internal procurement policies and procedures, as well as external regulatory requirements.
   • Conduct periodic audits and reviews to assess compliance levels and identify areas for enhancement.

5. Administrative Support:

   • Provide administrative assistance to the Contract & Procurement team, including document preparation, data entry, and recordkeeping.
   • Generate reports and analytics on contract performance, procurement activities, and vendor relationships.
   • Assist in the development and implementation of procurement strategies and initiatives to optimize efficiency and cost-effectiveness.

Qualifications:

• Bachelor's degree in Business Administration, Supply Chain Management, or related field.
• Proven experience in contract management, procurement, or related areas.
• Strong analytical skills with the ability to interpret contract terms and assess procurement requirements.
• Excellent communication skills, both verbal and written, with the ability to interact effectively with internal stakeholders and external vendors.
• Proficiency in using procurement software and tools for contract management and purchasing activities.
• Detail-oriented mindset with a focus on accuracy and compliance.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Knowledge of legal and regulatory frameworks governing contracts and procurement is preferred.
• Professional certifications such as Certified Professional in Supply Management (CPSM) or Certified Commercial Contracts Manager (CCCM) are a plus.