Latest Jobs at Medecins Sans Frontieres

General Accountabilities

• Applying cash management procedures in order to ensure the highest control and security, assisting the Mission Finance Manager in the prevision of monthly treasury and planning in order to en-sure the coverage of weekly and monthly cash needs , etc.
• Processing the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity
• Carrying out all accounting tasks and activities, classifying, preparing and filing of all accounting pieces in accounting software, in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Following up of all expiring rental contract dates and inform the Finance Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Any other administrative task delegated by the Mission Finance Manager.

Section/Context Specific Accountabilities:

• Process advances to staff and make payments to suppliers, daily workers, contractors while keeping strict on all documentation involved, informing the administration manager of any sort of disparity and report on any outstanding payments to ensure timely communication with affected individuals as necessary
• Process the month end closure with Finance Manager along defined process by coordination and ensure deadlines are respected
• Processing all bank transactions regularly and with complete supporting documents in order to ensure timely payment
• In collaboration with HR assistant update the food-kitty cost and charge out to international staffs subaccounts on monthly basis
• Follow with Finco assistant any statutary obligations, inform staff and ensure deductions and payments are made to relevant authorities as prescribed.
• Support Finance Manager with submission of tax remittance and communication with tax office in Sokoto.
• Filing of accounting documents and enter accounting pieces in the accounting software, with the support from the Finance manager
• Ensure respect of and strict compliance to MSF standards 9chartof accounts, quality of docucuments, Authorization table, expense validation procedures, cash security ruless etc)
• Prepare hardcopy documents according to month end checklist and ensure propoer filing of financial documentation, review the bookkeeping to ensure that the supporting documentation complies with the finance policy standards and ensure exception reports are completed as required
• Support NERU project with cash transactions in the office and in the field if necessary
• Manage the Petty cash safe
• Manage staff airtime and ensure control of the monthly limit.

Requirements & Qualifications
To apply for this role applicants MUST meet the following criteria:
Education:

• Required finance, business or administration related diploma.
• Desirable – chartered accountant certificate.

Experience:

• Essential previous working experience of at least two years in relevant jobs.
• Desirable experience in MSF or other NGOs in developing countries.

Languages:

• English language and Hausa language essential

Knowledge:

• Essential computer literacy (word, excel, internet)

Competencies:

• Commitment to MSF principles, Teamwork and Cooperation, Behavioural Flexibility, Result and Quality Orientation, and Stress Management.

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Main Purpose of the Position

• Define, implement and follow up epidemiological activities, ensuring the proper implementation of protocols, the development of appropriate methodology and the quality of studies to identify risk factors for diseases and determining optimal treatment approaches to clinical practice and for preventive medicine to be used in the missions.

General Accountabilities

• Define, schedule and organize, in close collaboration with other medical team members, the annual epidemiological activity plan as well as its associated budget in order to improve early detection of risk factors to better define treatment approaches and preventive practices.
• Lead the implementation of the protocols and epidemiological methodology, ensuring all related staff follows them in order to improve research efficiency
• Supervise, according to annual plan, epidemiological research activity ensuring:
  • That contacts with community groups and authorities are aligned with the objectives of the research
  • That the population participating in the research is properly informed
  • Reporting on the progress of data collection, on ongoing analysis of research or on any issue causing delay is done in order to achieve epidemiological goals on time.
• Advise the MSF medical team on epidemiological matters that arise in the course of their activity research, and, when necessary, design and implement epidemiological tools and data collection to meet new epidemiological needs.
• Ensure , in coordination with logistics department, that national or international shipment of laboratory samples acquired for research purposes is done within datelines and according to protocols, following security rules and keeping conditions needed for the sample
• Supervise data filing procedures ensuring that all epidemiology software tools are properly used and are updated regularly, in order to ensure full data traceability and availability
• Plan and supervise, in close coordination with the HR department and the MSF vision, policies and values, the associated processes (job description, recruitment, training, performance evaluation, development and internal/external communication) of the epidemiological staff in order to ensure both the sizing and the amount of knowledge required, improve people technical capabilities, contribution and their commitment to MSF values.
• Supervises, in close coordination with the logistic manager, that research equipment and material is properly maintained and stock level is above minimum point in order to ensure availability and research activity continuity.
• Organize and/or assist medical staff in preparing epidemiological reports related to health facilities and to researched areas and participate in operational monthly reports.

Section / Context Specific Accountabilities
General:

• To organize the MSF-OCA epidemiological objectives in the mission in collaboration with the Medco.
• To provide supervisory, training and practical epidemiological support to the projects and NERU for surveillance system/data collection, data analysis and to ensure proper implementation of data systems during emergency response.
• To complete routine weekly and monthly epidemiological analysis and reports.
• To serve as the focal person for data collection, and analysis in collaboration with the MTL and data processor for the respective project as well as NERU team.
• Assist MoH in training MoH surveillance officers and clinicians in principles of Disease Surveillance and Outbreak Response.
• Where needed, to design and implement surveillance system in the community and/or in MoH health facility, ensuring that the mission has the information it needs to respond effectively to the needs of the population.
• To assist in designing and implementing methods to determine prevalence and causes of diseases in accordance with mission needs and advocacy objectives.
• To develop and maintain monitoring and evaluation plans for targeted diseases, research/outbreaks/surveillance/training/communication in general and context- and mission-specific projects

Outbreak response:

• Establish line listing in case of outbreak and provide analysis and epidemiological advice on outbreak response;
• Guide activities of medical staff for surveillance or active case finding, including ensuring understanding of reasons for case definitions and data recording (briefing of all new staff);
• Ensure the appropriate documentation of case information & application of case definitions, and continually check data quality;
• Recruit and manage data collection/entry staff;
• Provide concise, relevant and timely updates on trends to coordination staff, and when appropriate to external collaborators/networks (MoH, other NGOs);
• Analyze the surveillance/outbreak and mortality data to provide epidemiological input to project activities, such as locations for active case finding, interventions (Water and Sanitation) etc.
• Potentially, support vaccine campaign related data collection
• Potentially carry out vaccine coverage or other vaccine related studies.
• Prepare the analysis for Sitrep

Conduct surveys, such as vaccination coverage, nutrition or mortality surveys:

• Elaborate concept notes and protocol adapting the methodology of the standard MSF protocol to context of the survey
• Elaborate the survey micro plan
• Recruit the survey staff (interviewer, data encoder…)
• Train the survey staff
• Supervise the survey implementation and ensure that survey staff follow the survey procedures
• Ensure the consistency and the completeness of the data collected
• Analyze the data
• Write the survey report

Mission-level surveillance:

• Ensure regular, timely receipt MoH surveillance data for ongoing analysis of epidemic diseases;
• Maintain regular contact with other surveillance partners (NCDC, WHO, UNICEF, etc.)
• Represent MSF-OCA Mission at surveillance/cluster meetings;
• Based on incoming data and analysis, write and disseminate weekly surveillance reports to share across coordination;
• Provide input on project-level medical strategy and interventions;
• Assist Medco with planning and overall medical strategy using surveillance analysis.

Communication and Advocacy

• Contributes to the advocacy strategy as expressed in the Country Policy.
• Submits monthly Mission Epi reports (or weekly when indicated in case of outbreak) to the Medical Coordinator (Medco) and relevant Project Coordinator(s) during emergency responses.

Requirements & Qualifications
To apply for this role, applicants MUST meet the following criteria:
Education:

• Essential degree (or masters) in Epidemiology or Public Health with extensive training in statistics and epidemiology Desirable, medical or nursing related diploma. Desirable specialization or training in tropical diseases

Experience:

• Essential working experience of at least two years in field epidemiology related jobs Desirable working experience with MSF or other NGOs

Languages:

• Mission language essential; local working language desirable

Knowledge:

• Essential computer literacy (word, excel, internet

Competencies:

• Commitment to MSF principles, Teamwork and Cooperation, People Management and Development, Service oriented ,Analytical Thinking, Cross-cultural Awareness and Stress Management.

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Main Duties and Responsibilities

• Performing autonomously, complex / advanced installation and maintenance of electrical and other energy systems in all MSF facilities across the mission (offices, health structures, warehouses, etc., according to MSF standards and procedures, to ensure a proper functioning and maintenance of MSF equipment and installations.

Accountabilities

• Ensuring all electrical installations in MSF facilities comply with MSF standards and performing autonomously and ensuring, all necessary complex / advanced electrical installations, maintenance and repairs, according to the supervisor’s instructions. This includes the following tasks:
• Carrying out critical rehabilitation tasks and corrective maintenance interventions and the coordination and execution of required tasks as well as installation of needed electrical equipment as defined by each project. Elaborating the necessary documentation for carrying out energy installations projects (plans, list of materials, etc.)
• Carrying out and updating the electrical installations inventory in MSF missions’ facilities and performing annual maintenance procedures and safety checks across facilities in the project. Executing any needed tests after any repair or maintenance.
• Identifying local technical actors, and organizing their participation in the project (training of technical staff, establishing relations with local companies, contractors and suppliers, quotations, contracts, etc.)
• Making suggestions regarding any repair or maintenance work needed in MSF electrical installations and equipment and assisting logistics department with any urgent support/advice or any relative work needed
• Managing the stock of consumable items related to electrical installation, repairs and maintenance, filling in the stock cards, carrying out physical stock inventories, executing orders necessary for renewing stock, avoiding any shortage
• Responsible for the equipment and tools (including extinguishers), checking they are correctly and safely used, maintaining and renewing them when necessary and keeping the inventory updated.
• Keeping working area clean and tidy.
• Ensuring that all record sheets and books related to maintenance are always completed and prepares needed reports before and after any repair or required maintenance.

Specific Accountabilities:

• Ensuring all electrical installations in the base ( guest and office ), warehouse ,ITFC,ATFC comply with msf standards.
• Perform the new eletrcical installations and maintenance ( preventive nd curative) of existing

Installations:

• Perform the maintenance ( preventive and curative ) for all electrical equipment and machines of the project
• Perform the training of user on the use and danger of electrical installation and electrical equipment
• Update inventory of electrical equipment and materials and spares parts
• Supporting in the purchasing process of any electrical equipment or installation
• Ensure the electrical safety of all installations to the users but sorting out any electrical hazards
• Management of the store of the electrical consummables, spare parts and materials filling in the stock cards, carrying out physical stock inventories, executing orders necessary for renewing stock
• Manage the electrical tools and workshop.