Jobs at Ipas

About the Job

• The Finance Coordinator exists to support accurate, compliant, and timely financial management of program and grant resources by executing core finance processes and providing reliable financial information to program and finance leadership.
• The role contributes to organizational effectiveness by ensuring high‑quality transaction processing, budget tracking, and financial documentation, enabling Finance Advisors and Managers to make sound financial decisions and meet donor requirements.

Primary Responsibilities

Program Financial Processing & Documentation:

• Process, record, and maintain accurate financial transactions for program activities, grants, and sub-awards in line with organizational standards.
• Ensure all financial documentation is complete, properly filed, and audit-ready at all times.
• Conduct timely reconciliations and maintain reliable financial records within the ERP system.

Budget Tracking & Expenditure Monitoring:

• Monitor project budgets and track expenditures against approved plans.
• Identify, analyze, and document budget variances, and support timely escalation where required.
• Ensure expenditure data is accurately compiled and submitted within agreed timelines.
• Support early identification and reporting of potential overspends or budget risks.

Donor & Program Reporting Support:

• Provide accurate and timely financial inputs for donor and internal program reports.
• Ensure all supporting documentation is well-organized, accessible, and aligned with reporting requirements.
• Maintain high standards of accuracy and consistency in all financial reporting outputs.

Sub‑award & Partner Support:

• Support financial review processes for sub-awardees and partners to ensure compliance and accuracy.
• Verify completeness and correctness of partner financial documentation prior to submission or processing.
• Facilitate timely processing of partner-related financial transactions and escalate issues as required.

Compliance, Controls & Audit Readiness:

• Ensure adherence to financial policies, procedures, and donor requirements.
• Support maintenance of strong internal controls and promote compliance across all assigned tasks.
• Prepare statutory and financial documentation accurately and within required timelines.
• Promptly identify and escalate any compliance or control issues to ensure timely resolution.
• Performs any other assigned tasks.

Success Measures

• Performance will be assessed against agreed performance focus areas, with associated annual targets defined, reviewed, and evaluated through the organization’s performance management process. 

Performance in this role will be demonstrated through :

• High accuracy and reliability of program finance data
• Timely processing of program and grant transactions
• Strong compliance and audit readiness
• Trust and reliability with program and finance teams.

Minimum Requirements

• Bachelor’s Degree in Finance, Accounting, Business, or related field
• 2–4 years’ experience in finance, grants, or project accounting support
• Experience working in donor‑funded or multi‑project environments preferred
• Basic knowledge of budgeting, reporting, and financial controls.

Skills & Professional Capabilities:

• Financial data accuracy and attention to detail
• ERP or accounting systems proficiency
• Basic budget tracking and reconciliation
• Strong organization and time management
• Clear written and verbal communication.

go to method of application »

About the Job

• The Administrative Coordinator is responsible for ensuring the efficient, compliant, and effective day-to-day administration of office operations. 
• The role provides comprehensive administrative and operational support, ensuring that office systems, facilities, records, and support services function smoothly and consistently. 
• By coordinating administrative processes, maintaining accurate records, supporting facility management, and facilitating effective communication and office coordination, the role enables programmatic and leadership teams to focus on achieving organizational objectives. 
• The Administrative Coordinator contributes to operational excellence, service quality, resource stewardship, and compliance with organizational policies and procedures.

Primary Responsibilities

Front Desk & Office Coordination:

• Manage front desk operations and ensure professional, efficient handling of visitors, calls, and inquiries.
• Coordinate visitor access, appointments, and reception processes to ensure a positive office experience.
• Maintain organized front office systems and records.

Administrative & Operational Support:

• Provide timely, accurate administrative support to ensure smooth day‑to‑day operations.
• Manage schedules, calendars, and coordination tasks for teams and office activities.
• Track and ensure completion of assigned administrative tasks within agreed timelines.

Facility & Office Management:

• Develop, update, and implement facility maintenance schedules.
• Ensure cleaning rosters are followed and office hygiene standards are maintained.
• Monitor office conditions and coordinate maintenance activities to minimize disruptions.
• Ensure office spaces are functional, safe, and conducive to productivity

Utilities & Resource Monitoring:

• Monitor generator usage and track fuel consumption to ensure efficiency and accountability.
• Collect monthly departmental requests and monitor usage of office resources.
• Ensure efficient allocation and use of shared office resources

Storekeeping & Inventory Management:

• Maintain accurate inventory records for office supplies and consumables.
• Monitor stock levels and ensure timely replenishment to prevent stockouts.
• Track issuance and usage of items, ensuring accountability and proper documentation.
• Conduct periodic physical inventory checks and reconcile discrepancies.
• Ensure proper storage, organization, and safe handling of inventory items.

Systems, Records & Reporting:

• Maintain accurate administrative and operational records, including facility, inventory, and usage logs.
• Compile and submit periodic reports such as vehicle utilization, inventory status, and resource usage.
• Ensure proper documentation, filing, and recordkeeping in line with organizational standards.

Compliance, Office Standards & Risk Awareness:

• Ensure adherence to administrative policies, procedures, and office standards.
• Maintain confidentiality and proper handling of sensitive information.
• Identify and report operational or facility-related risks in a timely manner.
• Support a safe, compliant, and well-managed office environment.
• Performs any other assigned tasks.

Success Measures

• Performance will be assessed against agreed performance focus areas, with associated annual targets defined, reviewed, and evaluated through the organization’s performance management process. 

Performance in this role will be demonstrated through:

• Reliable and timely operational support delivery
• High internal customer satisfaction
• Strong compliance and audit readiness
• Effective stewardship of organizational resources.

Minimum Requirements

• Bachelor’s Degree in Business Administration, Management, Operations, or a related field.
• Minimum of 3 years’ relevant experience in administrative support, office operations, or coordination roles.
• Experience providing front desk, office administration, and general operational support in a structured environment.
• Demonstrated experience in recordkeeping, documentation, and office coordination processes.
• Familiarity with office management practices, including facility coordination, scheduling, and internal support services.
• Experience supporting inventory, storekeeping, or basic resource tracking is an advantage.

Key Skills & Capabilities:

• Strong organizational and multitasking skills with the ability to manage competing priorities.
• High attention to detail and accuracy in administrative tasks and recordkeeping.
• Good communication and interpersonal skills for handling staff, visitors, and service providers.
• Ability to coordinate tasks, track progress, and follow through on assignments.
• Basic problem-solving skills and proactive approach to addressing operational issues.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and general office systems.

go to method of application »

About the Job

• The Procurement & Logistics Coordinator is responsible for ensuring the timely, cost‑effective, and compliant acquisition and delivery of goods and services required to support organizational operations and program implementation. 
• The role strengthens operational efficiency by coordinating procurement processes, maintaining transparent supplier relationships, and managing logistics planning and execution. 
• The role ensures adherence to organizational policies and donor requirements while safeguarding value for money, accountability, and service quality. 
• Working closely with finance, administration, and program teams, the role facilitates seamless coordination across procurement and logistics functions, enabling the organization to deliver its objectives effectively and efficiently.

Primary Responsibilities

Procurement Planning & Coordination:

• Support the development, implementation, and tracking of procurement plans in alignment with organizational and program needs.
• Coordinate procurement activities to ensure timely acquisition of goods and services.
• Ensure all procurement requests are properly documented, tracked, and processed in line with established procedures.

Procurement Execution & Compliance:

• Support procurement of materials, goods, and equipment in a cost-effective, transparent, and compliant manner.
• Ensure adherence to organizational procurement policies, donor requirements, and regulatory standards.
• Maintain full documentation and audit-ready records of procurement processes and transactions.
• Ensure proper completion and closure of procurement processes, including documentation and approvals.

Supplier Management & Market Intelligence:

• Conduct regular market research to identify new suppliers and maintain updated supplier databases.
• Support supplier sourcing, evaluation, and selection processes to ensure best value and quality.
• Assist in conducting periodic supplier assessments to evaluate performance and compliance.
• Foster positive supplier relationships to support reliability and service quality.

Contract & Documentation Management:

• Support the preparation, review, and amendment of supplier contracts and service agreements.
• Ensure contracts are properly documented, tracked, and compliant with organizational standards.
• Maintain accurate procurement and contractual documentation for reference and audit purposes.

Financial Coordination & Payment Processing:

• Oversee preparation of procurement-related payments and supporting documentation.
• Liaise closely with the Finance team to ensure timely processing of vendor payments.
• Ensure alignment between procurement records and financial documentation.

Logistics Planning & Coordination:

• Coordinate logistics planning and administrative arrangements for program activities, events, and operations.
• Ensure timely and efficient movement, delivery, and handling of goods and materials.
• Support planning and execution of operational logistics requirements in coordination with relevant teams.
• Collaborate with the Operations Support Coordinator to support vehicle utilization planning and maintenance tracking.
• Ensure efficient use of transport resources to support operational and program needs.

Coordination, Communication & Stakeholder Engagement:

• Maintain clear communication with internal stakeholders to ensure procurement and logistics needs are understood and met.
• Keep all relevant parties informed on procurement status, timelines, and challenges.
• Promote coordination and cooperation across departments to support efficient service delivery.
• Maintain complete and accurate records of all procurement transactions, supplier engagements, and logistics activities.
• Prepare periodic procurement and logistics reports to support monitoring and decision-making.
• Ensure all documentation is organized, accessible, and compliant with audit requirements.
• Performs any other assigned tasks.

Success Measures

• Performance will be assessed against agreed performance focus areas, with associated annual targets defined, reviewed, and evaluated through the organization’s performance management process. 

Performance in this role will be demonstrated through:

• Reliable and timely operational support delivery
• High internal customer satisfaction
• Strong compliance and audit readiness
• Effective stewardship of organizational resources.

Minimum Requirements

• Bachelor’s Degree in Procurement, Supply Chain Management, Business Administration, Logistics, or a related field.
• Minimum of 3 years’ relevant experience in procurement, logistics, or supply chain operations, preferably in an NGO or development environment.
• Demonstrated experience in procurement processes, including sourcing, vendor management, and contract administration.
• Familiarity with logistics coordination, including transport planning, delivery tracking, and operational support.
• Working knowledge of procurement policies, donor compliance requirements, and financial procedures.
• Experience working with procurement documentation, recordkeeping, and audit processes.

Key Skills & Capabilities:

• Strong organizational and planning skills with the ability to manage multiple priorities.
• Attention to detail and high level of accuracy in documentation and reporting.
• Good negotiation and vendor relationship management skills.
• Effective communication and stakeholder coordination abilities.
• Basic financial understanding for budgeting, cost tracking, and payment processes.
• Proficiency in Microsoft Office tools (Excel, Word) and familiarity with ERP or procurement systems.

go to method of application »

About the Job

• The National Program Manager exists to lead, integrate, and assure the quality, effectiveness, and accountability of Ipas Nigeria’s program portfolio, ensuring strong alignment with country, node, and global Ipas strategies. 
• As a member of the Country Senior Leadership Team, the role drives program excellence, partner accountability, donor confidence, and strategic growth, while enabling program teams to deliver results with autonomy, innovation, and integrity. 
• The National Program Manager models shared leadership approaches and plays a critical role in strengthening institutional governance, enhancing program and project management systems, and cultivating new business opportunities and partnerships to expand Ipas Nigeria’s brand and impact.

Primary Responsibilities

Program Strategy, Leadership & Culture:

• Develop, maintain, and annually review a comprehensive program roadmap aligned with country and global strategy.
• Ensure full alignment of all program activities with Ipas strategic priorities.
• Foster a high-performing, collaborative, shared leadership and values-driven team culture with strong staff engagement and cohesion.
• Promote program visibility through internal and external knowledge‑sharing events (e.g., webinars).
• Drive innovation and continuous learning by implementing improvement initiatives across programs.

Program Performance, Implementation & Quality Assurance:

• Oversee delivery of all programs to ensure they meet agreed scope, timelines, budgets, and quality standards.
• Strengthen project execution processes to minimize delays and missed milestones.
• Lead quarterly program performance reviews and ensure proper documentation of outcomes.
• Ensure all projects maintain accurate, up‑to‑date documentation and reporting systems.
• Guarantee full compliance with donor and organizational requirements across all projects.

Financial Oversight, Resource Use & Risk Management:

• Ensure effective financial planning, monitoring, and control to maintain projects within approved budgets.
• Conduct regular financial reviews and improve forecasting accuracy across the program portfolio.
• Optimize resource allocation to maximize program impact and efficiency.
• Identify, document, and actively manage program risks with clear mitigation strategies.
• Drive high budget utilization in line with donor objectives and funding requirements.

Donor Stewardship, Fundraising & Portfolio Growth:

• Actively contribute to fundraising, proposal development, and donor engagement initiatives.
• Provide strong programmatic input to ensure proposals are competitive and compliant.
• Identify and support new funding opportunities and program scale‑up initiatives.
• Ensure timely, high-quality donor reporting that meets all compliance standards.

Stakeholder Engagement & Communications:

• Lead stakeholder mapping and maintain up‑to‑date engagement strategies.
• Build and sustain relationships with government, partners, and advocacy networks.
• Facilitate regular engagement with key stakeholders, including government officials.
• Ensure consistent communication of program progress, milestones, and risks to stakeholders.
• Integrate stakeholder feedback into program design and implementation improvements.

Monitoring, Evaluation, Learning & Adaptation:

• Establish and oversee monitoring frameworks and KPIs for all programs.
• Ensure regular program reviews, reflection sessions, and learning processes are conducted.
• Promote evidence‑based decision‑making and implement program improvements based on data insights.
• Lead the development and dissemination of annual program impact reports.
• Develop and monitor cost-efficiency metrics to improve program delivery value.
• Performs any other assigned tasks.

Success Measures

• Performance will be assessed against agreed performance focus areas, with associated annual targets defined, reviewed, and evaluated through the organization’s performance management process. 

Performance in this role will be demonstrated through:

• Consistent delivery of high‑quality, compliant programs
• Strong donor confidence in program management and reporting
• Improved program efficiency, learning, and scale
• High team engagement and accountability across the portfolio.

Minimum Requirements

• Master’s Degree in a relevant field
• Minimum 8 years’ experience, including at least 4 years in SRHR programming
• Demonstrated experience leading complex, multi‑theme programs
• Proven fundraising and proposal development success
• Strong budget oversight and performance analysis skills (including Power BI)
• 10% availability to travel for national and international activities/events.

Professional Capabilities:

• Program strategy and portfolio management
• People and partner leadership
• Financial and risk oversight
• Stakeholder and donor engagement
• Adaptive management and learning leadership.

Competencies:

• Communicates with clarity, purpose, and influence
• Steward resources responsibly
• Delivers results through accountability and empowerment
• Builds collaborative, learning‑oriented teams
• Continuously improves systems and program impact.