Finance Coordinator at IPAS

About the Job

• The Finance Coordinator exists to support accurate, compliant, and timely financial management of program and grant resources by executing core finance processes and providing reliable financial information to program and finance leadership.
• The role contributes to organizational effectiveness by ensuring high‑quality transaction processing, budget tracking, and financial documentation, enabling Finance Advisors and Managers to make sound financial decisions and meet donor requirements.

Primary Responsibilities

Program Financial Processing & Documentation:

• Process, record, and maintain accurate financial transactions for program activities, grants, and sub-awards in line with organizational standards.
• Ensure all financial documentation is complete, properly filed, and audit-ready at all times.
• Conduct timely reconciliations and maintain reliable financial records within the ERP system.

Budget Tracking & Expenditure Monitoring:

• Monitor project budgets and track expenditures against approved plans.
• Identify, analyze, and document budget variances, and support timely escalation where required.
• Ensure expenditure data is accurately compiled and submitted within agreed timelines.
• Support early identification and reporting of potential overspends or budget risks.

Donor & Program Reporting Support:

• Provide accurate and timely financial inputs for donor and internal program reports.
• Ensure all supporting documentation is well-organized, accessible, and aligned with reporting requirements.
• Maintain high standards of accuracy and consistency in all financial reporting outputs.

Sub‑award & Partner Support:

• Support financial review processes for sub-awardees and partners to ensure compliance and accuracy.
• Verify completeness and correctness of partner financial documentation prior to submission or processing.
• Facilitate timely processing of partner-related financial transactions and escalate issues as required.

Compliance, Controls & Audit Readiness:

• Ensure adherence to financial policies, procedures, and donor requirements.
• Support maintenance of strong internal controls and promote compliance across all assigned tasks.
• Prepare statutory and financial documentation accurately and within required timelines.
• Promptly identify and escalate any compliance or control issues to ensure timely resolution.
• Performs any other assigned tasks.

Success Measures

• Performance will be assessed against agreed performance focus areas, with associated annual targets defined, reviewed, and evaluated through the organization’s performance management process. 

Performance in this role will be demonstrated through :

• High accuracy and reliability of program finance data
• Timely processing of program and grant transactions
• Strong compliance and audit readiness
• Trust and reliability with program and finance teams.

Minimum Requirements

• Bachelor’s Degree in Finance, Accounting, Business, or related field
• 2–4 years’ experience in finance, grants, or project accounting support
• Experience working in donor‑funded or multi‑project environments preferred
• Basic knowledge of budgeting, reporting, and financial controls.

Skills & Professional Capabilities:

• Financial data accuracy and attention to detail
• ERP or accounting systems proficiency
• Basic budget tracking and reconciliation
• Strong organization and time management
• Clear written and verbal communication.