Job Vacancies at Malaria Consortium

Job purpose

The Campaign Manager will be responsible for planning, coordinating and implementing ITN distribution activities and financial management in  implementation state. Four campaign managers will be engaged to cover all implementation states; each state will be managed by a campaign manager.

Scope of work

The role involves ensuring the proper planning and coordination of all activities related to the delivery of ITNs to households in  the implementation state including macro and microplanning, advocacy, procurement, supply chain management, household mobilization, demand creation as well as monitoring, evaluation and reporting of the process. This role will back-stop the State Support Team of NMEP in the technical, demand creation, logistics and security work streams to ensure the delivery of a high-quality campaign.  

Key working relationships

This role will involve working under the supervision of Malaria Consortium’s  Programme Director and dotted line reporting to the Country Programmes Manager, Malaria Consortium state, country and head office teams, and closely with the NMEP, and liaison with SMoH officials, community leaders and Health teams. S/he will provide technical leadership during the implementation of ITN campaign in the implementation  state.

Key accountabilities

Oversee coordination, planning and implementation of ITN Campaign activities

• Work closely with the  Programme Director to ensure effective implementation of the ITN campaign in line with the national guidelines.
• Support the recruitment, supervision and management of the Work Stream Advisors and Campaign Technical Assistants Team (CTAT)
• Support the development of ITN distribution work plans and budgets
• Support the roll out and dissemination of updated NMEP-approved guidelines, standard operating procedures and other job-aids for malaria prevention via ITN mass campaigns
• Work with the operations unit to ensure timely procurement of all campaign materials.
• Participate in planning and advocacy meetings at the national and state levels
• Coordinate and monitor LGA level microplanning meetings for the distribution activities
• Compile LGA microplans into state level microplans and develop ITN pre-positioning plans for each LGA.
• Liaise with the state team and SST to assess state and LGA stores for adequacy of space and security.
• Liaise with 3rd Party Logistics Company and SMOH regarding logistics of ITNs
• Coordinate the training of state, LGA, community volunteers and health workers involved in the distribution activities and temporary staff supporting the mass campaigns, to facilitate the payment of their allowances in a timely manner
• Coordinate responses to implementation bottlenecks related to ITN campaign in the state
• Facilitate the incorporation of lessons learnt into the implementation package
• Support the National LLIN Campaign Coordination Network in advocacy and resource mobilization efforts.
• In collaboration with NMEP, and National LLIN Campaign Coordination Network, oversee the transparent disbursement and management of operational costs for ITNs
• Track the expenditure of the Campaign Technical Assistants (CTA) operating costs in adherence to the CTA operational budget and in line with agreed principles.
• Manage and supervise field staff involved in the distribution exercise
• Be responsible for timely financial accountability for any disbursed funds. This will include the submission to the finance unit of all relevant support documentation to facilitate payments
• Develop effective and collaborative relationships with all project partners, including the SMoH health teams, Health Workers and other volunteers
• Ensure that complementary technical approaches are established with other stakeholders in the Malaria programme

Monitoring and evaluation support

• Provide support in track progress towards relevant performance indicators, analyzing reasons for shortfalls and adapting programme strategies as needed
• Support the design and implementation of feedback and response channels to enhance accountability of program vis-à-vis beneficiaries of the ITN mass campaign services
• Provide support in developing training and implementation monitoring plans for country office and project staff to monitor LGA level training to ensure quality of delivery
• Support in monitoring the registration of households, collection and compilation of household registration data, as well as the actual ITN distribution to beneficiaries.

Reporting

• Maintain regular communication with the Programme Director, Country Technical Coordinator, Country Programme Manager and Commodity Manager providing periodic updates on progress on implementation. 
• On completion of the ITN campaign, arrange for state debriefing and prepare campaign report
• Document and disseminate lessons learnt and experiences from the state of implementation
• Support the SST to ensure reports are developed for each work stream
• In collaboration with NMEP’s IVM Unit, other malaria partners and SMoHs, contribute to the development and implementation of tools, approaches and strategies to strengthen the implementation of mass campaigns in the country

Other

• Work with the operations and security managers at Malaria Consortium to ensure prompt dissemination of, and adherence to security protocols and alerts to field staff
• Be accountable for Malaria Consortium’s equipment/materials in the field including security for vehicles, hand-held security scanners, phones and other materials
• Represent Malaria Consortium at relevant technical working groups and coordination forums e.g. IVM sub-committee
• Adhere to all project policies and procedures

Person specification

Qualifications and experience:

Essential

• Bachelor’s degree or higher in health or social sciences field
• A minimum of 7 years’ experience in related/similar role
• A minimum of 3-5 years’ experience in a managerial role
• Previous experience in the implementation of projects particularly leading campaigns;
• Familiarity with mass ITN campaigns in Nigeria and its implementation guidelines
• Experience in conducting trainings
• Excellent knowledge of ITN campaign procurement, logistics, warehousing, security, demand creations activities and distribution processes.
• Previous experience managing funds and short-term projects

Desirable

• Thorough understanding of preventive aspects of malaria control
• Previous hands-on experience working in hard-to-reach locations
• Familiarity with the strategies and guidelines of NMEP as well as SMEP
• Experience in using participatory adult learning techniques
• Previous experience in mass campaign ITN distribution activities is a plus

Work-based skills and competencies:

Essential

• Excellent communication skills, with strong leadership skills and a supportive management style
• Excellent diplomacy and stakeholder liaison skills and experience in working in partnerships to deliver programmes
• Competency in computer applications (Word, Excel, PowerPoint)
• Good writing and communication skills
• Ability to work effectively with a wide variety of partners including MoH

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Job purpose

To provide technical support on the supply chain management of campaign ITNs across the mass campaign implementing States.

Scope of work

Logistics Advisor will be actively responsible for maintaining an effective and efficient logistic management, inventory control and accountability of ITNs across implementing states and provide technical assistance to State Malaria Elimination Program (SMEP) and Logistics Management Coordinating Unit (LMCU) to implement the mass campaign and related data management. S/he will work directly with the campaign implantation team and State Logistic Management Coordinating Unit in each state to ensure proper ITN inventory management and accountability.

Key working relationships

The Health System Supply Chain Officer will be a member of the National Campaign implementation team and report to the Health Systems Country Supply Chain Manager with dotted line reporting to the Campaign Senior Technical Specialist in delivering the mass campaign work plan.

Key accountabilities

Supply Chain Management (70%)

• Ensuring that the supply chain activities meet the needs of the programmes in a timely manner and does so in accordance with donor requirements, MC policies and procedures.
• Support ITN microplanning during which targets which form the basis for ITN mass campaign are determined
• Provide technical support to strengthen the   procurement, delivery and supply chain management of ITN and non-ITN commodities in all state implementing ITN Mass campaign.
• Contribute to state level quantification of commodities as well as development of distribution plans using credible and verifiable data sources
• Support the state and the state campaign team to submit timely and accurate Logistic Report and Reconciliation Tool (LRRT) at the end of every ITN mass campaign.
• Work with the Digital Team to review, reconcile and finalize ITN campaign data by triangulating and harmonizing the LRRT record and Digital Platform data.
• Coordinate Reverse logistics for unused ITNs from distribution hubs to the state central storage location and at the end of mass campaign
• Support and coordinate the delivery of ITNs to the campaign implementation states and escalate any discrepancies in the quantity delivered and any quality issues. This will be done at all the levels of ITN handling and distribution during the mass campaign
• Working with the state Logistic Management Coordination Unit on the management of ITNs and also serves as a primary link between Malaria Consortium and the state Logistic Management Coordinating Unit
• Work with the Monitoring and Evaluation team to triangulate and reconcile logistics data with service data   
• Performs other duties as assigned the SPM and/or the Supply Chain Specialist.

Coordination/Feedback (30%)

• Ensure smooth relationship with Country Office Technical and Supply Chain Team
• Coordinate micro-planning for the supply chain component of ITN implementation in all campaign state
• Provide regular feedback and updates to the Health System Country Supply Chain Manager in a timely manner
• Provides support to the LMCU, N/SMEP Supply chain management unit.

Person specification

Qualifications and experience:

Essential

• 5 - 7years’ post – qualification in pharmacy or any other public health-related field.
• Minimum of 3years cognate and continuous previous experience in ITN Mass Campaign Supply Chain and Logistics Management
• Experience working with and engaging stakeholders at both National and state level
• Ability to engage with stakeholders on the supply chain management of public health commodities
• Good inter-personal, communication and planning skills

Desirable

• Experience with good understanding of logistic management of public health commodities in Nigeria

Work-based skills and competencies:      

Essential

• Ability to work effectively and sensitively at the sub national levels
• Demonstrated understanding of Pharmacutical Importation and Customs processes
• Ability to communicate and negotiate with people from different back grounds and professions 
• Strong analytical skills, including the ability to make complex information understandable to diverse different audiences
• Flexible and able to adapt to a quickly changing environment by applying knowledge and experience to solve unforeseen and unexpected problems
• Strong representational skills and strong writing skills
• Excellent computer skills in Excel and knowledge/use of database tools

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Job purpose

The Digital Health Senior Technical Officer will support the design, conceptualization and implementation of innovative digital solutions targeted at addressing challenges with malaria surveillance, inefficiencies in programme implementation and evidence gathering for decision making.

Scope of work

The position will be responsible for the specification, compatibility assessment and maintenance of both hard and software for MC health digitization interventions. S/he will provide capacity building to national and sub-national government stakeholders on the management of community-based digital health platforms, as well as providing leadership and technical operational guidance in relation to its development and integration with other national systems.

Key working relationships

The Digital Health Senior Technical Officer will be based  in the Nigeria office and will report to the  Digital Health Manager. The Digital Senior Technical Officer will work directly with other project staff, in particular the CO MEL manager, Public Health Specialist, Digital Health Specialist, Knowledge and Communications Specialists, and Data Managers in  Nigeria.

Externally, this position will closely collaborate with various Ministry of Health departments, in particular the community health programme and department of health information, partner organisations, key technology partners, technical content experts, and other stakeholders. They will also maintain strong working relationships in the sub-national areas of operations.

Key accountabilities

Digital Health (70%)

• Design and carry out digital health needs assessment
• Appraise the health system readiness for digital solutions
• Identify appropriate digital solutions for the specific context
• Ensure appropriate technical operational capacity is sourced within a Ministry of Health to provide IT support to the management of digital health platforms at national and sub-national levels.
• Develop guidance documents to support the national and sub-national government stakeholders with the management of digital health platforms and associated devices.
• Develop training materials and content that can be shared with national and sub-national health stakeholders to support capacity building, particularly around DHIS2.
• Capacity building of sub-national and national government stakeholders on the management of digital health platforms and associated devices, through in-person and remote support.
• Provide technical assistance to sub-national and national government stakeholders on digital health platforms and device implementation and troubleshooting in Nigeria.
• Lead refinements to digital health platform new and existing, including the identification of platform development areas, the coordination of partners to agree on proposed solutions, and the execution of agreed changes either directly or through a contractor as required.
• Lead the integration of digital platforms and innovations with other national systems, including coordinating with partners and managing contractors as required.
• Collaborate with national and sub-national government stakeholders to establish local server hosting and capacity building of our digital health platforms at the inception phase of programming to ensure sustainability and scalability.
• Lead monitoring and evaluation activities on our digital platforms management, device maintenance, troubleshooting, and platform refinements with oversight from the M&E Specialist and document lessons learnt.
• Work with the Community Health and M&E specialists to incorporate additional community-level indicators into digital health platforms as needed, manage required platform changes, and the development of associated dashboard analytics.

Management (20%)

• Responsible for proactively sourcing and coordinating between key technical experts at Ministry of Health, Donors, Malaria Consortium, and other stakeholders as required, to provide input into platform refinements and system integrations.
• Oversee and manage any contractors, including the data officer required for platform refinements, or system integrations.
• Support effective project planning, budgeting and implementation of digital health strategies.
• Lead bid analysis in the country to ensure coordination, punctuality and identification of optimum procurement and products.

Strategic (10%)

• Contribute to the strategic development of Malaria Consortium’s work to strengthen government ownership of digital platforms and programming and its expansion within the country, including conducting needs assessments and exploration visits, and the provision of technical leadership in system administration, platform development and appropriate budgeting.
• Actively participate in relevant digital health coordination meetings and working groups, ensuring excellent digital health representation of Malaria Consortium in Nigeria.
• Support advocacy efforts and work alongside national level ER Malaria Consortium colleagues to ensure a strong advocacy plan is developed and monitored.

Person specification

Qualifications and experience:

Essential

• Master’s degree in relevant field (information systems, computer science or similar field).
• Experience, in implementing digital solutions, preferably in the health system.
• Previous experience in capacity building and providing technical assistance regarding the implementation of digital solutions to stakeholders at various levels including but not limited to government actors, international organizations, NGOs/CBO’s, healthcare providers and community level structures.
• Experience in developing Android applications and complex data collection forms.
• Experience in system administration and hardware management.
• Experience in integrating information management systems.
• Experience in developing dashboards for data visualisation and analysis.
• Strong knowledge and experience working with DHIS2
• Essential to have experience in coding with XML, SQL, HTML, PHP
• Experience of working in Nigeria
• Experience and understanding of the Nigerian health systems context both at national and sub-national levels, particularly community health systems.

Desirable

• Familiar with monitoring and evaluation of digital health interventions.
• Strong knowledge and experience working with CommCare.
• Experience in establishing community health information systems.
• Experience in the server setup.
• Experience in using geo-spatial intelligence tools.

Work-based skills:

Essential

• Strong critical thinking and creative problem-solving skills.
• Proactive and able to work independently with limited support.
• Strong communication, and relationship management skills.
• Good capacity development skills
• Ability to work effectively with local stakeholders.
• Excellent personal and time management skills.
• Ability to work under pressure in a challenging environment.
• Positive work attitude.
• Attention to detail.
• Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint).

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Job purpose

The Campaigns, External Communications and SBCC Advisor) is responsible for developing and overseeing the implementation of all communications-related programmes and activities for Malaria Consortium’s Nigeria (MCN) Country Office. In collaboration with relevant team members, the incumbent will develop and apply evidence based strategies to achieve the purpose of programme communication, knowledge management, advocacy, and external relations.  A key aspect of this purpose is to ensure an appropriate level of visibility for Malaria Consortium among stakeholders and partners

Scope of work

The SCM is responsible for communication efforts of the organisation including public health communications (PHC), external communications(ER) and knowledge management (KM). The SCM support is embedded at the country and project levels, and it is evident in the outcome of strategic behaviour change communication, how knowledge generated by the organisation is documented and shared, and how the organisation is seen externally, by donors, partners and stakeholders.

Key working relationships

The SCM works internally in Nigeria with the Country Director, the Country Programme Manager, the Country Technical Coordinator, Project Managers, and senior technical and programme staff of projects. The SCM is particularly key to ensuring smooth productive relationship and technical support to the country technical team and communication lead person on MCN supported projects and programmes.  At the regional and global level, the SCM works with the PHC cluster, and the ER teams of MCN respectively. Key external relationships include selected donors, partners, and networks as relevant, international and local NGOs.

Key accountabilities

Team oversight and Influence (20%)

• Oversee all PHC, advocacy and external communication efforts relevant to the Nigeria programme, including timely and responsive technical advice both remotely and by on-site visits to country and project teams, as required
• Participate as member of the MC/PHC cluster at the global level to ensure documentation and exchange of learning, results and experiences within the PHC community of practice
• In collaboration with MC/UK ER team, ensure effective positioning of the organisation, as a leader of thought in relation to MCN’s vision and mission, including sharing organisational knowledge and learning
• Act as an organizational resource point for programme communications and external relations for MCN

Strategic Design and Management (65%)

• Develop, review, and coordinate implementation an organizational communications strategies for Malaria Consortium’s Nigeria Country Office
• Contribute to the development of proposals through provision of technical leadership in the design of the communications components of new projects
• Participate as an active member of MCN’s country office team in meetings, internal seminars and other technical and administrative discussions
• Provide hands-on support the development and review of project specific communication strategies, ensuring that they incorporate best practices, and innovative approaches, based on evidence or priority gaps in evidence.  Support project managers in implementing their communication strategies in a timely and efficient manner.
• Oversee the development, testing, and production of evidence based and audience-centred PHC products, tools and messages (in print and audio-visual formats)
• Contribute and/or support the development of information, materials and field stories to the country level, to share with MC/UK external communications teams for dissemination to internal and external audiences, at local, and international levels
• Support country and project teams to review and produce programme reports, capacity building / training materials, films and other documents, as required
• Provide quality assurance for in-country communication activities, production of tools and materials by external contractors/agencies/vendors. Provide technical oversight to communication leads in MCN project teams, including selection of communication specialist and officers
• Lead in ensuring compliance with branding and marketing demands of donors for materials production, and delivery of communications activities, cognizant and mindful of MC’s brand requirements
• Ensure project communication experiences are appropriately documented and disseminated.  Support project managers to develop and implement project specific documentation and dissemination plans internally across MC and externally
• Maintain an up-to-date archive of all communications outputs generated by the team (including news releases, printed materials and photos), to make accessible and available as appropriate
• Ensure quality assurance and value for money for in-country communications activities; work with project managers to capitalize on synergies related to communication activities within and outside MC, including promotion of cross-project learning
• In collaboration with relevant country team members, ensure effective monitoring and evaluation processes are in place, in support of country office and projects communication efforts. Ensure all communication strategies and activities are effectively monitored and evaluated; and activities are adjusted or adapted according to findings

External engagement and partnerships (15%)

• Provide communication and related technical support to the FMOH / NMEP, other authorities, and partners in policy and strategy development, planning for implementation, reviews/ evaluations
• Act as the key media liaison and public relations person for MC, coordinating with the Country Director, Nigeria technical team or UK-based external communications and advocacy team of MC, as necessary and appropriate
• Contribute to identifying funding opportunities and providing technical inputs in the design process of new projects and writing proposals and reports to donor

Person specification

Qualifications and experience:

Essential

• Master degree and/or significant work experience with emphasis on public health strategic communication, public relations or media, in context of Nigeria/Africa, and with some marketing communication experience
• Substantial experience (minimum 7 years) in a managerial role in public health communications, external relations, marketing principles, or relevant discipline, in the development sector in Nigeria/Africa
• Experience communicating about malaria, or other communicable/tropical  diseases
• Able to articulate advocacy, social mobilization and behaviour change interventions in strategic communication planning
• Strong skills in strategic planning and project management, adequate  understanding of development issues, with experience in the health sector
• Adequate team management/leadership skills, with experience of building teams
• Excellent both verbal and written communication skills, with ability to adapt to meet the needs of different audiences
• Adequate experience of media engagement and management
• Sound knowledge of coordination of process for design, development and production of print and electronic materials and tools for PHC, ER and KM
• Strong skills and experience in applying appropriate research and evaluation methods for communication programmes

Desirable

• Familiarity with public health programmes, including disease control or malaria control programmes in Africa and Nigeria
• Familiarity with the process of production/editing of multi-media outputs, including  films 
• Experience of using effective marketing approaches for organisational positioning
• Good experience in developing and delivering training and capacity building, particularly in multi-cultural contexts
• Knowledge of donors, networks and other agencies involved in the NGO, preferably national/regional health, sector
• Familiarity of new media and  new technologies for communications outreach
• Familiarity with working in the public and private sector for developing demand creation and marketing strategies, products, and tools
• Familiar with information and communication technologies (ICTs) and their application in behaviour change and communication

Work-based skills and competencies:

Essential

• Strong ability to work independently and take initiative, as well as to work effectively as part of a decentralized team
• Strong capacity to analyse and use empirical evidence and qualitative data
• Excellent oral and written communication skills in English AND French, especially report writing and presentation skills
• Ability to represent MC externally, to high professional standards
• Strong writing /editing skills and general attention to detail
• Good experience in developing M&E systems for communications
• Ability to handle multi-tasking under high pressure situations with speed and accuracy
• Computer literate in using Microsoft Office programmes (Word, PowerPoint and Excel)
• Willing to undertake reasonable additional duties and responsibilities as requested

Desirable

• Network driving and coordination skills
• Knowledge of qualitative and quantitative research and evaluation methods
• Familiarity with working in the public and private sector for developing demand creation and marketing strategies, products, and tools
• Familiar with information and communication technologies (ICTs) and their application in behaviour change and communication

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Malaria Consortium is recruiting for a State Campaign Finance Officer to join our team in Abia State , Nigeria 

Job purpose

The Finance Officer will provide a full accounting function in maintaining financial records of all transactions in accordance with Malaria Consortium’s financial policies and procedures to the respective state offices.

Scope of work

The State Finance Officer will be responsible for the accurate and timely posting of all invoices approved, petty cash management and banking, filing of field office monthly financial information inclusive of payment vouchers and procurement. 

The State Finance Officer handles all cash receipts and payments as well as advising the Project Manager and Financial Accountant on any concerns about financial issues and sharing suggested solutions.

Key working relationships

The State Finance Officer will be based in a state and will report to the state coordinator while interacting directly with other staff including the supply chain / admin officer, M&E officer and other staff in the field office. Indirectly they report to the Zonal/Hub Accountant based in Abuja or any of the states.

Key accountabilities (percent of time spent on each area)

1. Financial transactions (60%):

• Receives all invoices from suppliers and prepares the Invoice authorisation forms.
• Reviews and post all invoices onto the purchase ledger, ensuring the accuracy of codes, complete support documentation and necessary approval from the authorised personnel as per the authorised signatory list (ASL).
• Prepare monthly reports to the state coordinator as set on monthly finance timetable which comprises the following:
  • Bank reconciliation statement including copy of bank statement
  • Aged list of outstanding Advances and Other ledger balances
  • Fixed asset register update and Spot Check reports
  • Authorised Petty Cash Count Certificate and reconciliations
  • Monthly timesheet update
  • End of Month Checklist
• Advise the state coordinator and Financial Accountant on any concerns on financial matters and share suggested solutions.
• In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team and auditors.
• Follow up on the stock balance of pre-printed financial documents (forms, vouchers, receipts etc.) and make a timely replacement order before stock outs occur.

Payment processing (30%):

• Prepare all payments either cash, cheque or bank transfers and obtains approval from the authorised personnel.
• Scrutinise all payment requests, including advances for travel and activities that these are in accordance with Malaria Consortium policies and procedures.
• Issue all travel and activity advances to staff and consultants.
• Check all advances are settled with the set timeframes as per the finance policy, bringing any late settlements or concerns to the attention of the state coordinator.
• Post payments onto PS Financials ensuring accuracy and timeliness.

Petty Cash (10%):

• Keep the petty cash impress system and records, making payments as approved by the authorised personnel.
• Take collections and issue proper receipts, making the deposit of all cash collections in a timely manner.
• Count Petty Cash at least on a monthly basis with the supply chain / Admin Officer.
• Post all petty cash invoices and vouchers into the general ledger with accurate codes and on a timely basis.

Person specification

Qualifications and experience:        

Essential:

• HND or Bachelors degree in Accounting or relevant degree.
• At least one year in a Finance/Accounts Officer position.
• Working knowledge of accounting software.

Desirable: 

• Experience of working in a smaller remote field office as the lead finance person.
• Knowledge of NGO sector.
• Part qualified member of an accounting professional body.

Work-based skills and competencies:           

Essential:      

• Excellent interpersonal and communication skills.
• Good computer skills with high proficiency in Microsoft Excel.
• Good analytical skills.
• Strong ability to be able to manage and prioritise multiple tasks.
• Willingness to learn at all times.

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Malaria Consortium is recruiting for a Campaign State Technical Advisor to join our team in Abia State, Nigeria

The Campaign State Technical Advisor (ITN Campaign) will be responsible for planning, coordinating, and implementing ITN distribution activities and financial management in the implementation state.

Scope of work

The role involves ensuring the proper planning and coordination of all activities related to the delivery of ITNs to households in the implementation state, including macro and microplanning, advocacy, procurement, supply chain management, household mobilization, demand creation, as well as monitoring, evaluation, and reporting of the process. This role will back-stop the State Support Team of NMEP in the technical, demand creation, logistics and security work streams to ensure the delivery of a high-quality campaign. 

Key working relationships

This role will involve working under the supervision of the Campaign Senior Technical Specialist and collaborate closely with: Campaign digital health officers, M&E officers in all implementation states, National Malaria Elimination Program, State Ministries of Health and State Support teams, Malaria Consortium country and head office technical teams.

The post holder will engage with NMEP, SMEPs academic partners and other stakeholders to ensure relevance, coordination and uptake of research findings from the ITN campaign.

Key accountabilities

Research design and implementation (70%)

• Coordinate day-to-day technical preparation and implementation of research activities related to ITN mass distribution campaigns
• Lead or support the development of research protocols, tools and methodologies for operational and implementation research.
• Lead submission of research protocols for ethical approval and ensure compliance with regulatory and ethical requirements.
• Support recruitment, training, deployment and supervision of research field teams, including enumerators and supervisors.
• Oversee field data collection to ensure strict adherence to study protocols, timelines and quality standards.
• Support quantitative and qualitative data analysis, interpretation and synthesis of research findings.
• Support quantitative and qualitative data analysis, interpretation and synthesis of research findings.
• Provide technical quality assurance for research data collection, management and analysis processes
• Provide technical quality assurance for research data collection, management and analysis processes
• Develop and implement a research uptake strategy to ensure evidence informs campaign implementation, policy, and practice.
• Support preparation of technical reports, learning briefs and donor updates related to research outputs.

Monitoring, Evaluation, Accountability, and Learning (25%)

• Contribute to the development and implementation of MEAL approaches and tools relevant to ITN campaign research
• Support development and implementation of campaign-level monitoring and learning plans
• Lead or support documentation of research findings and lessons learnt, including learning briefs, manuscripts for peer-reviewed journals, infographics, and narrative reports.
• Support dissemination of findings to national and global audiences through technical meetings, conferences, and publications.
• Conduct periodic assessments of research progress and contribute to project performance reporting
• Participate in Malaria Consortium technical cross-learning forums.

External representation (5%)

• Participate in national technical working groups, research forums and NMEPs sub-committee meetings as relevant.
• Contribute to technical discussions and strategic planning meetings related to ITN campaigns and malaria research.
• Represent Malaria Consortium in external meetings as agreed with the Senior technical specialist and Program Director.

Person specification

Qualifications and experience:

Essential

• Master’s degree in public Health, Epidemiology, Biostatistics, Statistics or a related research discipline.
• Strong experience in a research-focused role with an excellent understanding of quantitative research methods.
• Demonstrated experience in research management and coordination
• Experience in operational and/or implementation research in public health programmes.
• Proven experience in survey design, field implementation, data analysis and report writing.
• Knowledge of malaria prevention and control, particularly ITN campaigns

Desirable

• Experience working effectively with government and non-government partners
• Demonstrated experience publishing scientific work in peer-reviewed journals
• Experience conducting research related to malaria commodities or mass public health campaigns.

Work-based skills and competencies:

Essential

• Ability to work independently and collaboratively with multidisciplinary teams, including Ministries of Health and national malaria programmes.
• Excellent understanding of good research practice and research ethics.
• Strong analytical, writing and communication skills
• Result-oriented approach with strong attention to detail.
• Willingness and ability to travel to field locations for research supervision.
• Proficiency in MS Office and statistical software packages.

Strong understanding of research integrity and data protection standards

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Malaria Consortium is recruiting for a   State Campaign Administrative Officer to join our team in Abia State, Nigeria 

Job purpose

The purpose of this position is to provide administrative support to the Malaria Consortium office in the state. The officer will lead the everyday administration of the office with support from the project staff

Scope of work

The Administrative Officer will provide general administrative and logistics support to the State office and ensure efficient use, functioning and management of the office. This will include to have an updated data bank of consultants, vendors and stakeholders. The officer will ensure an effective maintenance system of all office equipment, including generator, photocopiers, computers and its networks, printers and other office assets.

Key working relationships

The AO will support the state office and will report to the State Project Manager and dotted line reporting to the Country Office Manager. S/He will work together with the state team and country office staff in planning, budget, scheduling and coordination of project activities. He will also liaise with relevant country office staff to ensure resources for scheduled activities are available on time and to required standard, this will include quantification of printed materials ensure logistics are put in place.

Key accountabilities

Office Administration - 70%

• Coordinate the day-to-day administration of the office with support from staff;
• Oversee the management and maintenance of the office assets, utilities, office equipment, consumables and supplies;
• Responsible for recording and updating of office assets in the asset register;
• Providing monthly reports on state activities as it relates to the admin, procurement and logistics to the office manager at the country office;
• Lead in setting up a filling system for the office, ensuring ease of storage and retrieval of documents;
• Develop and maintain effective maintenance procedure for all IT equipment and computer in the office
• Responsible for overseeing all logistic arrangements including maintaining an updated record of events, travel itineraries of staff and short term consultants (as applicable) to ensure proper delivery and satisfaction of service to the projects;
• Responsible for procurements of assets to the state offices in line with MC procurement policies as well as vendor management and other service providers contracting (including security and IT);
• Will ensure updated records and valid documentation all of vendors. And other service providers and consultants are registered on NAV;
• Responsible for negotiations with hotels, travel and transport services and oversee general logistics for field/state activities;
• Liaises with Country Office on administrative and logistics difficulties and other office maintenance issues;
• Line manages the officer driver, by providing supervision, coaching and mentoring support in developing vehicle movement plan, implementation and review;
• The officer will check the vehicle log sheet and driver’s time sheet and sign off on them monthly;

Programme Activities – 30%

• Coordinate internal and external stakeholder or technical meetings, workshops, seminars, including all travel and accommodations arrangements;
• Lead the compilation of participants list (i.e. CHWs, health facility staff, team supervisors, ward supervisors, state, and LGA supervisors), during MDA and other project events
• Responsible for contracting short term consultants in state office in close communication with the HR manager at the country office and in line with the procurement policy;
• Responsible for coordinating the administration and logistics support for the programme office on all field related activities in the state;
• In line with the programme budget and working closely with the finance officer, ensure value for money of all procurements for programme activities carried out in the state;

Person specification

Qualifications and experience:        

Essential

• Bachelor Degree in Administration, Social Sciences, Project Management or similar
• A minimum of 3-years’ experience in a related role
• Previous experience within the INGO sector and in a related role

Desirable

• Person resident in and working experience in the State of Assignment
• An in-depth experience in similar positions/assignment
• Ability to work independently in an organized manner but within an integrated team

Work-based skills and competencies:

Essential

• Highly numerate and analytical
• Ability to work on own initiative and as part of a team
• Ability to work with little or no supervision
• Ability to multi-task
• Strong Microsoft office suite skill
• Superior attention to detail
• Excellent communication skills
• Budget development, work-plan Implementation and Expense reporting
• Proven writing skills in English
• Excellent computer skills in MS Word and Excel

Desirable

• Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
• Strong analytical skills and experience interpreting a strategic vision into an operational model
• Ability to work effectively in a culturally sensitive setting
• A collaborative and flexible style, with a strong service mentality
• Knowledge of use of database tools will be an added advantage
• Skill in MS Access will be an added advantage
• Proven team-building and representational skills

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Malaria Consortium is recruiting for a State Finance Assistant to join our team in Abia State, Nigeria.

The Finance Assistant will provide finance functions including clerical work and accounting tasks for maintaining proper financial records of all transactions in accordance with MC financial procedures to the respective field offices and Abuja.

The Finance Assistant will be responsible for timely filing of field/country office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.

The Finance Assistant will deal with all payments documentation as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution within his/her capacity.

The Finance Assistant will be a member of staff in the State or Abuja and will report to the State finance Officers for State and Abuja finance Officers for the Country Office while interacting directly with other staff including operations officers, administrative officers and other technical staff in the field office. S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the Hub Accountants.

Key accountabilities:

Finance work (50%):

• Review all transactions and ensure completeness of documentation and approvals.
• Review attendance using the approved Database and prepare payment schedules for participants of SMC personnel to ensure names in attendance sheet tally with Database and Schedules.
• Prepare payment vouchers, ensure correctness of cost classification and coding
• Receive payment advice and attached relevant documents to file
• Preparing Payment schedule of all meetings, workshop and training participants and consultants
• Safeguarding the organisation resources by scrutinizing all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures.
• Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock out occurs.
• Work with Finance Officer to ensure PV is raised with all supporting documents for every payment made and filed.
• Advising the Finance Officer on the arising financial matters and sharing areas of concern with suggested solutions.
• Maintain an excel journal template for recording of all payments completed and share with Finance Officer weekly for posting.

Suppliers Invoice (15%):

• Track all suppliers & vendors invoices received by Finance Officers.
• Prepare all invoice payments and obtain approval from the authorised personnel.

Operations related work (30%):

• In charge of scanning, filling and archiving all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
• Ensure Finance Documents (PVs) are arranged as per Malaria Consortium Finance Manual filing requirement.
• Keep track of all payment documents to ensure they are sent/ received to/in Country Office.

Perform other duties as required by Finance Officer, Accountant and Finance Manager. This will include but not limited to (5%):

• Support audit by making documents available.
• Support in Asset spot check and physical verification.

Person specification Qualifications and Experience:

Essential:

• Bachelor’s degree or Higher National Diploma in Accounting, Finance, Business Admin, or Social Sciences.
• Minimum of 1 year post graduation experience in a finance team, with at least 6 months in Finance or Accounts support role.

Desirable:

• Experience working with an INGO is an added advantage.
• Good working knowledge of Microsoft Excel and other software skills.

Work-based skills and competencies:

Essential:

• Knowledge of NGO donors and their financial reporting requirements
• Excellent computer skills with high proficiency in Microsoft excel
• Good analytical and reporting skills
• Strong ability to be able to manage and prioritize multiple tasks
• Willingness to always learn.
• A self-starter
• Excellent interpersonal and communication skills
• Excellent File and documentation management skills
• High integrity and confidentiality handling sensitive data.

Desirable:

• Working knowledge of accounting software is an added advantage
• Trustworthiness, Stress tolerance and operational decision-making skills is an added advantage.