Job Opportunities at White Soul Group

We are looking for a Front Desk Personnel who will serve as the face of the company. As Front desk personnel, you will provide administrative support across the organization. You must live around Yaba, Ikeja, Gbagada, ketu and environs.

Responsibilities

• Understand & amplify the total customer experience
• Welcome members and guests on arrival
• Provide information and support as required by members and guests via telephone or in person
• Coordinate other support personnel
• Handle all vendor negotiations and update vendor log books
• Ensure all utility and governance related bills are treated when due
• Ensure office supplies are always available and keep accurate inventory of stock and reorders
• Keep updated records of office expenses and costs
• Arrange travel and logistics when necessary
• Ensure maintenance and repairs are carried out when dueUpdate calendars and schedule meetings
• Perform other clerical duties such as filing, photocopying, printing and scanning
• Monitor meeting and training room bookings
• Send out invoices and receipts when due
• Update client database frequently
• Manage social media pages as required.

Requirements

• Minimum of OND
• 1 year work experience.
• Great verbal and written communication skills
• Must love people and be patient
• Neat and professional appearance
• Self-starter, able to work independently, and enjoys creating and implementing new initiatives
• Skilled with the use of Microsoft office tools
• Interest in social media and must be abreast of digital trends and too.

Interested and qualified candidates should apply by forwarding their CVs to recruitment@whitesoulgroup.org using the role as the subject of the application.

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The GPS Tracking/Monitoring Officer will report to the Logistics Supervisor and must be an expert in using gps software to track and monitor the trucks’ movement in order to support the operations.

Duties and responsibilities

• Monitor and track trucks form source to destination, ascertaining the location of all trucks at all times.
• Prepare daily loading projections for clients
• Real time tracking of all truck locations and event monitoring in all fleets using GPS system
• Continuously monitor aspects of driver behavior, such as speeding, fuel consumption, excessive braking and erratic driving using telematics systems in trucks
• Flag off all illegal movements of drivers and notify the appropriate authorities promptly to enable them take action.
• Monitor delays, time spent at customer locations, diversions, and illegal loadings.
• Track vehicle locations and improve traceability in the event of a vehicle theft
• Analyze data to identify vehicle patterns and take remedial action to reduce costs
• Flag off immediately, issues of violations of geo-fences, speed limits, free-wheeling, night driving, over-speeding, near misses, etc. to management

Requirements

• Minimum of a Bachelor’s degree from a recognized tertiary institution
• Higher education, courses in security training and another relevant field is an asset 
• Minimum 2 years of progressive working experience in a similar position
• Proven experience working with vehicles, dispatch, fleet management, tracking
• Working knowledge of safety or security operations Good geographic knowledge of key areas..

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As HR/Admin Officer, you will work under the general guidance of the Admin/HR Manager for your location and be responsible for supporting the HR team on their day to day operation.
Also Coordinating the administrative support to the Human Resources team in accordance with the company's standards and procedures and ensure that staffing needs are met in a timely manner, from placingadsto interviewing and hiring.

Duties and Responsibilities:

• Compiling payroll/ Absence data.
• Coordinating HR Dashboard / Statistics.
• Assist and resolve staff and management queries.
• Updating salary and benefits information.
• Developing job descriptions, shortlisting, interviewing and selecting candidates, preparing personal files of the colleagues.
• Developing policieson issues such as working conditions, performance management, equal opportunities, disciplinary procedures and absence management.
• Helps employees identify specific behaviours that will contribute to service excellence.
• Responsible for the on the job orientation for new hires.
• Manage HR administration such as starters and leavers process.
• Assist with employee relation issues in the organization in a confidential manner, including disciplinarians, grievance and capability.
• Ensure the recruitment and selection process is adhered to and that all the relevant immigration checks are carried out correctly.
• Manage HR administration such as contracts, letters and personnel files.
• Full usage of HR System including running of Payroll, Change ofStatusRequests and other amendments as required that are for HRD Approval.
• Analyze staff turnover and sick leave with the aim of implementing strategies for reduction.
• Assists the HR manager in Budget preparation where required and is fully aware of all Budgeted Positions and hiring approvals.
• Ensure compliance with all HR legislation and Labour laws.
• Provide staff counselling, guidance, career planning, and oversee disciplinary matters up to and including dismissal and oversee any Grievance Complaints made as required.
• Supporting the organization with departmental training requirements includinginductions, work experience, careers fairs, and training materials.
• Ensures confidentiality is maintained at all times and provides information only to those with a need to know.

Prerequisites

• Confidence in working independently and part of a team.
• Flexibility to respond to a range of different work situations.
• Effective written and oral communications skills including the ability to prepare reports, proposals, policies and procedures.

Education and Experience

• Bachelor's Degree in Human Resources or other related fields.
• At least 3 years of experience in the same/similar field.