Job Opportunities at United Nations Development Programme (UNDP)

Job ID: 20279
Location: Abuja ( with a possibility of building a roster for multiple locations)
Grade: SB1
Vacancy Type: Service Contract (SC)
Posting Type: External
Contract Duration: Initial duration of one year

Background

• Under the guidance and supervision of the Deputy Country Director Operations and direct supervisor, the Driver provides reliable and safe driving services ensuring high accuracy of work. The Driver demonstrates a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds.
• The Driver provides driving services to the operations and programme staff in the CO, Consultants and Experts and UN staff on mission.

Summary of Key Functions

• Provision of reliable and secure driving services
• Proper use of vehicle
• Day-to-day maintenance of the assigned vehicle
• Availability of documents/ supplies:
  • Ensures provision of reliable and secure driving services by a) driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items and b) meeting official personnel and visitors at the airport, visa and customs formalities arrangement when required.
  • Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
  • Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
  • Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts.
  • Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

Impact of Results:

• The key results have an impact on the accurate, safe and timely execution of the CO services.

Competencies
Operational Effectiveness:

• Ability to perform a variety of repetitive and routine tasks and duties
• Ability to review data, identify and adjust discrepancies
• Ability to handle a large volume of work possibly under time constraints
• Good knowledge of administrative rules and regulations
• Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service
• Ability to organize and complete multiple tasks by establishing priorities
• Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair (for Drivers)
• Demonstrates excellent knowledge of protocol (for Drivers)
• Demonstrates excellent knowledge of security issues (for Drivers)

Managing Data:

• Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases
• Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative
• Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy
• Interprets data, draws conclusions and/or identifies patterns which support the work of others

Managing Documents, Correspondence and Reports:

• Creates, edits and presents information (queries, reports, documents)  in visually pleasing, clear and presentable formats  such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software.
• Ability to produce accurate and well documented records conforming to the required standard

Planning, Organizing and Multi-tasking:

• Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
• Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines
• Demonstrates ability to quickly shift from one task to another to meet multiple support needs
• Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support
• Promoting learning and knowledge management/sharing is the responsibility of each staff member.

Required Skills and Experience
Education:

• Secondary Education. Valid Driver’s license. 

Experience:

• 2 years' work experience as a driver; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair.

Language Requirements:

• Fluency in the language of the duty station,
• Knowledge of the UN language of the duty station.

go to method of application »

Job ID: 20227
Location: Abuja
Contract Duration 1 Year with possibility for extension

Background

• Under the guidance and supervision of DCD-O, the HR Analyst is responsible for transparent implementation of HR strategies in COs, effective delivery of HR services and management of the CO HR Unit. He/she analyses, interprets and applies HR policies, rules and regulations, establishes internal procedures and provides solutions to a wide spectrum of complex HR issues.
• The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale.
• The HR Analyst supervises and leads the staff of the HR Unit or is a team member of the HR Unit. The HR Analyst works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff ensuring successful CO performance in HR management.

Duties and Responsibilities
Implementation of HR strategies and policies:

• Full compliance of HR activities with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control, proper design and functioning of the HR management system.
• Continuous analysis of corporate HR strategies and policies, assessing the impact of changes and making recommendations on their implementation in the CO. Continuous research of the matters related to conditions of service, salaries, allowances and other policy matters. Elaboration and introduction of measurement indicators, monitoring and reporting on achievement of results.
• CO HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management, control of the workflows in the HR Unit.
• Implementation of the strategic approach to recruitment in the CO, proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management.

Effective human resources management:

• Management of International staff entitlements and position funding delegated to the HR Unit.
• Management of recruitment processes including job descriptions, job classification, vacancy announcement, screening of candidates, chairing interview panels, making recommendations on recruitment. Oversight of recruitment under UNDP projects.
• Review and certification of submissions to the Local Appointment and Promotion Board (LAPB).
• Management of contracts in and outside Atlas. Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas. Upon delegation of responsibility, performs HR Manager functions in Atlas.
• Development and management of rosters.
• Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.

Staff performance management and career development:

• Elaboration and implementation of the protocol for performance appraisal process, facilitation of the process, elaboration of performance evaluation indicators in consultation with the Senior Management.
• Support to effective learning management including establishment of the Whole Office Learning plan and individual learning plans in collaboration with the Senior Management and Learning Manager. Implementation of the Universal Access strategy ensuring access to role appropriate learning activities.
• Provision of effective counseling to staff on career advancement, development needs, learning possibilities.
• Implementation of strategic staffing policies in line with career development.

Conduct of UN-related surveys:

• Organization and coordination of comprehensive and interim local salary, hardship and place-to-place surveys in coordination with the Operations Manager.

Facilitation of knowledge building and knowledge sharing in the CO:

• Synthesis of lessons learnt and best practices in HR.
• Organization of trainings for operations/ programme staff on HR issues.
• Sound contributions to knowledge networks and communities of practice.

Competencies
Core Competencies:

Innovation:

• Ability to make new and useful ideas work

Leadership:

• Ability to persuade others to follow

People Management:

• Ability to improve performance and satisfaction

Communication:

• Ability to listen, adapt, persuade and transform

Delivery:

• Ability to get things done

Technical/Functional Competencies:

• Building Partnerships
• Promoting Organizational Learning and Knowledge Sharing
• Job Knowledge / Technical Expertise
• Promoting Organizational Change and Development
• Client Orientation  

Required Skills and Experience
Education:

• Master’s Degree or equivalent in HR, Business Administration, Public Administration or related field.
• HR Certification programme.

Experience:

• 2 years of relevant experience at the national or international level in providing HR advisory services and/or managing staff and operational systems.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.

Language Requirements:

• Fluency in English and in the national language of the duty station.