Job Opportunities at Skills Outside School Foundation

DUTIES AND RESPONSIBILITIES

The Skills Outside School Foundation is seeking a Finance intern whose primary function includes:

Finance – budgeting, Accounting and book keeping, expense tracking & management, and other finance duties.

The Officer will get to work directly with a wide range of stakeholders at all levels - staff, management, trustees, external stakeholders, consultants, service providers/vendors, partners and other entities/individuals.

The Officer needs to understand and have a good grasp of the organizational structure, policies, procedures and operations in depth.

The duties and responsibilities are highlighted below:

• Manage the preparation of the budget
• Recommend changes to implement and update financial policies and procedures
• Prepare and reconcile financial statements
• Establish and maintain vendor accounts
• Ensure transactions are properly recorded and entered into the computerized accounting system
• Document income and expenditure
• Manage requests for extra-budgetary expense
• Prepare income statement, balance sheet and cash flow statements
• Manage annual audit process with auditors
• Maintain financial files and record
• Analyse expenses and present findings on a monthly basis to the board
• Present financial statements for the annual report.
• Other Finance-related roles.

ESTIMATED HOURS PER WEEK: 35 HOURS (Minimum)

REPORTING RELATIONSHIP: Admin/ HR/ Finance Officer

SKILLS AND COMPETENCIES

The Finance Intern should demonstrate competence in all of the following:

• Ethical Behaviour: Understand ethical behaviour and business practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization.
• Relationship Building: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization particularly with current partners and sponsors; Command a professional image.
• Effective Communication: Speak, listen and write in a clear, thorough and timely manner including by phone with several stakeholders; Articulate the foundations’ mission, program objectives with relevant stakeholders.
• Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Lead: Positively influence others to achieve results that are in the best interest of the organization.
• Decision Making: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization; Proactively take actions necessary to produce results and able to work independently/with little guidance.
• Organization: Set priorities, develop a work schedule, Monitor the progress towards goals, and track details, data, information and activities.
• Planning: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
• Problem Solving: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
• Strong strategic, analytical, and project management skills: demonstrated ability to take responsibility for a diverse number of activities and to complete them in a timely manner with limited supervision; deadline driven, and able to manage multiple projects and engagements simultaneously.
• Strong attention to detail and editing skills
• Self- Management: Is self-directed, eager to meet and exceed objectives, and excited to take on more responsibility;

EDUCATION

• A university degree in Accounting, Finance, business administration, business management or a related field of study.
• A year experience in a Finance-related role.
• Proficiency in MS Office applications (Outlook, Word, Excel and PowerPoint)
• Proficiency in cloud software applications (Skydrive, DropBox, Google Docs)

WORKING CONDITIONS

Physical Demands (The nature of physical effort leading to physical fatigue) - The Finance Intern will have to spend long hours sitting and using office equipment and computers, which can cause muscle strain. The Officer may also have to do some light lifting of supplies and materials from time to time.

Sensory Demands (The nature of demands on the incumbent’s senses) - Sensory demands include use of the computer, which may cause eyestrain and occasional headaches.

Mental Demands (Conditions that may lead to mental or emotional fatigue) - The Finance Intern will have to manage a number of requests and situations at one time. Stress may be caused by the need to complete tasks within tight deadlines.

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Functions
The Skills Outside School Foundation is seeking an Admin/ HR Volunteer whose primary function are to:

• Populate employee competence catalog
• Update staff register
• Conduct remuneration Survey
• Update policies and procedures
• Administer Goal setting documents to staff and follow up on the submission
• Review, document Staff, volunteer, consultant, and trainers reports when submitted.
• Handle administrative and secretarial matters
• Pension Assessment
• Conduct cost comparison
• Prepare memos
• Support in the recruitment processes.

Qualifications
Education:

• Higher National Diploma or Bachelor's degree in any discipline, preferably in the social sciences with 1 - 2 years work experience.
• Additional qualifications in secretarial studies/ experience in secretarial and duties will be a plus.

Skills and Experience:

• Excellent written and verbal communication
• Excellent Analytical and critical thinking Skills
• Knowledge of Microsoft Word, Powerpoint and Excel
• Ability to use dropbox, google drive
• General understanding of documentation
• Creative self-starter who can work independently or on a team.

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Roles and Responsibilities

• The core role of the Grant Writer is to research and gather documentation that fulfills the requirements of various funding bodies both to develop robust proposals for both unrestricted operating revenue and restricted projects formally seeking funding support on behalf of the foundation. The grant writer will also manage a grant calendar.
• He/She will develop grant and CSR proposals.

Primary Responsibilities

• Research and source for individual donors and funding organizations.
• Keeping records to efficiently track the proposals.
• Developing relationships and collaborating with key stakeholders.
• Perform prospect research on foundations and corporations to test prospects for corporate and foundation grants and Identifying grant funding opportunities.
• Writing, submitting, and managing grant proposals.
• Furnishing prospective funders with supporting documents.
• Collaborating with Media and Comms Officer to send funders newsletters and reports.
• Work with finance to gather information necessary to report to corporate/foundation funders on current grant programs.
• Comply with all grant reporting as required by foundation/corporate donors.
• Maintain current records in the database and in paper files, including grant tracking and reporting.• Track statistics relevant to the development and provide the department with written materials necessary for donor stewardship.
• Assist with other fundraising projects as requested
• Maintaining records in hard copies and computer databases.

Reporting Relationship:

• Senior Program Manager and Programs Officers

Skills, Education, and Experience

• Bachelor's degree in Creative Writing or related field.
• 2+ years of grant writing experience.
• Experience with proposal writing and institutional donors.
• Knowledge of basic fundraising techniques and strategies.
• Knowledge and familiarity with research techniques for fundraising prospect research.
• Proficient with MS Office Word and Excel.
• Excellent knowledge of fundraising information sources.
• Excellent communication skills, both verbal and written.
• Strong peopleskills.
• Excellent organizational skills.
• Ability to meet deadlines.

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The intern is responsible for handling business development, developing proposals to public private and social sector, sourcing for CsR, grant and public sector opportunities, managing grant writers deliverables, handling partner prospecting, etc.

DUTIES AND RESPONSIBILITIES

• Manage grant writers in developing grant proposals 
• Research and prospect for potential new local and international partners.
• Develop proposals that speaks to the partners’ clients’ needs, concerns, and objectives.
• Attend industry functions, such as association events and conferences, and provide feedback and information on market and creative trends.
• Develop SOsF CRM and ensure data is accurately entered and managed within the company’s CRM.
• Develop pitchbooks, promotional videos/material and other marketing literature, working closely with the media and communications team. 
• Handle customer queries, documentation and management of stakeholder database.
• Manage process of engaging in contractual arrangements with SOSF. 
• Maintain and track partnership documents including the get involved document, organizational profile, investment documents etc. 
• Identify opportunities for campaigns, services, and distribution channels that will lead to increased organizational
• Engage ministries, departments, agencies and various private sector players to drive the visibility and endorsement of SoSF activities.
• Handle memberships for sosf working closely with the media and communications to various relevant associations, groups and organizations.
• Conduct business, market research and user surveys.

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The translators will translate content from time to time, in to the various languages highlighted above in a volunteer capacity)

DUTIES AND RESPONSIBILITIES

• Reading through or listening to materials in one language, ascertains understanding of the meaning and context of that material, and converts it into a second language, making sure to preserve the original meaning.
• Translating online, video, and television media by providing subtitles
• Consulting with subject matter experts and other colleagues in order to understand specialised concepts and translate them appropriately.
• Refering to online translation tools for additional assistance with translation.
• Using highly specialised translation software where necessary to encourage efficiency and consistency.
• Translating a variety of documents including literary, legal, research, technical, scientific, educational, and commercial materials.
• May specialise in a particular industry in which he or she has relevant experience or knowledge, such as medicine, the arts, business, or finance.

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These are on the ground field officers to gather data on the field across the highlihted key states for expansion, further validating, data collected through desk top research:

The work will be supervised by the program team, the data and research officer and state based field officers.

DUTIES AND RESPONSIBLITIES

1. Conduct data collection using the provided data collection tools.

• Conduct data collection of post distribution monitoring using the provided data collection tools through observation of the vulnerability and businesses on ground.
• Seek out respondents that Fit the suggested profiles in assigned locations and collect data based on questionnaires developed and supplied by the program
• Conduct survey on intended beneficiaries and stem holders within the assigned areas.
• Validate desktop study conducted by data and research team. 
• Interview the identified participants of the project within the project area to ensure the data and info that have been recorded within registered forms.
• Document all the findings in the provided data collection tools.
• Compiling and sorting the filled data collection tools as directed by the supervisor.
• Ensure collected data is accurately recorded.
• Capture data using digital data entry technology provided.
• Ensure anonymity of respondents and develop relationship of trust and safe space during data collection exercise with respondents.
• Identify and report any challenges faced that could affect the quality of the data.
• Take responsibility for project equipment that you may be entrusted with.
• Report daily issues and challenges to the project officers.

Any other duties assigned by the project manager.

2. Reporting

• Present the data to the supervisor at the end of each day.
• Report to the supervisor before and after day’s work for further direction.
• Ensure handling in all the completed visits interviews and other activities and verification’s questionnaires for the day to the supervisor.

3. Post-Enumeration

• Ensure that all questionnaires and equipment are accounted for.
• Turn over all literature and materials used in the survey to the supervisor.
• Follow confidentiality and security procedures to ensure respondent privacy is protected.
• As part of each assignment, participate in briefings; carry out data collection, data entry and/or reporting.
• Recognize and give account of problems in obtaining data and provide useful feedback from field research activities.

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The Data Analyst Interns will collect and analyze data across each of our various interventions, advocacy efforts, media and communications, admin and Hr efforts etc. 

DUTIES AND RESPONSIBILITIES

• Interpreting data, analyzing results using statistical techniques.
• Developing and implementing data analyses, data collection systems and other strategies that optimize statistical efficiency and quality.
• Acquiring data from primary or secondary data sources and maintaining databases.
• Collect and log data.
• Conduct statistical analyses of data sets.
• Identify, analyze, and interpret trends or patterns in complex data sets.
• 7Filter and “clean” data.
• Develop Analytical information in reports and other applicable format. 
• Maintain all of sosf database.
• Other duties and responsiblities. 

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This is a team of researchers to support with research and data capture across each of key intervention areas for the purposes of delivering interventions, conducting advocacy or delivering research reports. 

The key  responsibilities include to:

• Develop and maintain data and records within the SOSF database (including stakeholders, employees and student)
• Check completed work for accuracy and make any required changes as necessary
• Check source documents against entered data to ensure data integrity at every stage
• Liaise with supervisor regarding incomplete information
• Create and maintain register of entered and changed data
• Store away unnecessary files that may be bogging down the database
• Generate statistical reports based on maintained data on a periodic basis
• Maintain confidentiality with respect to the information he/she has and will have access to
• Draft relevant documents and reports.

•  Prepare graphs and spreadsheets to portray results.

• Create presentation slides and posters to present findings.

• Review print and online resources to gather information.

• Check facts, proofread, and edit research documents to ensure accuracy

• Other related Responsibilities/duties.

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The SOS Careers program will offer preparatory support and guidance to students in tertiary institutions in accessing their chosen career interests. This will be through access to online courses, career simulation games/exercises, professional development training, networking events, CV and cover letter drafting skills, mock interview skills sessions and technical and soft skills training. This program will also aid in placing the participants in internships shadowing opportunities and insight days in various industries to develop the participants’ commercial awareness and competence skills.

Roles and Responsibilities

 The Program Support Officer oversees the coordination and administration of all aspects of the Skills Outside School Foundations’ Careers Program including planning, organizing, leading, and controlling the program activities. The PSO will primarily plan, execute, monitor and evaluate the Careers Program.

The PSO will also manage the liaison with the relevant Stakeholders and ensure the smooth execution of the careers program in line with the framework.

The Program Support Officer will perform a wide range of duties as outlined below:

1. Plan the Program:

• Develop integrated program management plan - communication, stakeholder relation, personnel, budget, risk assessment, work plan etc.
• Plan the delivery of program components in accordance with the integrated program management plan.
• Develop a logical framework.
• Source trainers and relevant partner organizations.
• Populate program materials and documentation for deployment on the learning management system.
• Map out partner tertiary institutions for roll out.
• Conduct relevant research and feasibility studies as required to develop integrated program management plan and update assumptions.

2. Research and Data Gathering:

• Researching educatio-collating career and labour market information.

3. Organize the program:

• Provide reports to the Senior Programs Manager
• Create and maintain the program management calendar/schedule and file all program documents.
• Coordinate and manage the Workshops, events, programs, sessions as required.
• Maintain a relationship with the institutions, relevant government agencies, ministries and parastatals, corporate organizations, grant-making bodies.
• Secure relevant funding through interactions with donors, grant-making organizations, etc.

4. Market the Programs Services:

• Procure and recruit advisors and consultants as required.
• Maintain a grants calendar and complete grant applications as required.
• Update the program evaluation framework.

5. Control the Program:

Monitor and approve all budgeted program expenditures.

• Work with Finance Officer to manage the disbursement of funds for all program activities and other general administrative functions of the Foundation.
• Submit relevant expenses memos e.g. for stipends etc. timely.

Manage procurement:

Negotiate and Document High-Value contracts and manage contract deliverables.

Qualifications/Experience

• University Degree in Program Management, Business Administration / Management or a related field of study.
• 0-2 years of program management, business management/administration, or otherwise exercise.
• Knowledge of program management.

Required Skills

The Program Officer should demonstrate competence in all of the following:

• Behave Ethically: Understand ethical behaviour and business practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization.
• Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization particularly with current partners and sponsors; Command a professional image.
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner including by phone with several stakeholders; Articulate the foundations’ mission, program objectives with existing partners – organisations and schools.
• Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Lead: Positively influence others to achieve results that are in the best interest of the organization.
• Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization; Proactively take actions necessary to produce results and able to work independently/with little guidance.
• Organize: Set priorities, develop a work schedule, monitor the progress towards goals, and track details, data, information and activities; Strong time management skills.
• Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
• Strong strategic, analytical, and program management skills: demonstrated ability to take responsibility for a diverse number of programs and to complete them in a timely manner with limited supervision.

Abilities:

• Proficiency in MS Office applications Outlook, Word, Excel and PowerPoint. Proficiency in the use of computers for:
• Word processing Simple accounting Databases Spreadsheets E-mail Internet Google Docs, Sky Drive, DropBox.

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The Anchor will:

• Research and produce content for the online skill up for business
• Act as desk resolution and information centre for the platform
• Refer any questions or issues by students to instructors
• Resolve issues on slack and collab
• Add new members into and remove members from the platforms
• Track subscriptions 
• Manage data analytics  
• Track completion of registration forms; document and analyze them 
• Track completion of courses, evaluation forms and learning log
• Review learning log to identify issues and data for M&E
• Manage marketing of online skill up for business working closely with the media and communications team
• Spruce new members 
• Research and recommend additions to the platform content and functionalities 
• Manage, organize and evaluate training, pitches and other activities
• Communicate with mentors, trainers, judges, investors and other stakeholders 
• Manage mentor and mentee pairing 
• Ensure constant uptime of platforms snd user satisfaction.

The Headstart Program Support Officer (PSO) will work alongside the Headstart Program Officer to plan, execute, monitor, and evaluate the Headstart Project and the opportunities associated with it. The PSO will work with the Headstart Program Officer to manage the liaison with the professional mentors, partners, trainers, and ensure they are kept up-to-date via newsletters sent every quarter to be developed jointly with the media and communications officer.

The Program Support Officer will support the Headstart Program Officer in performing a wide range of duties as outlined below:

Project Planning:

• Plan the delivery of the overall edition of the Headstart project and professional mentoring project in accordance with the mission and objectives of the organization. 
• Plan the Entrepreneurship, skills training and relevant legislation 
• Develop new initiatives to support the strategic direction of the organization. 
• Develop a project evaluation framework to assess the strengths of the Headstart Project and identify areas for improvement. 
• Ensure all feedback evaluation forms by the trainers and participants of the Business skills workshops are completed, collected and assessed through collaboration with the Monitoring and Evaluation Officer.
• Ensure all professional mentors are kept up to date
• Ensure all project documentation and material is provided to the participants as due. 
• Ensure any mentor-mentee re-allocations occur in a timely manner.
• Ensure Policies and documents produced by other organisations of relevance to our work on education and employability are available and accessible by participants
• Ensure Potential organisations including other NGOs, Corporate Organisations, International Organisations and multilateral agencies that the Foundation can collaborate with to further expand its reach and opportunities 

Organize the projects

• Provide weekly and monthly reports to the Board of Trustees and the Head of Executive Council. 
• Create and maintain the project management calendar/schedule and file all project documents. 
• Organise the Pitch Events.
• Coordinate the business training Workshops and mentoring engagements between the trainers, mentors and the participants. 
• Update the partners and donors on project milestones.
• Liaise with the team on all matters. 
• Develop a working relationship with all the professional mentors.
• Work with the Media and Communication officer to source for and screen all new professional mentors ensuring that they receive the starter pack and are offered sufficient training on child safety and project expectations.

Lead the projects

• Communicate with partners/sponsors and other stakeholders to understand how the delivery of the workshops and the Headstart Project can be enhanced. 
• Coordinate the delivery of services among different project activities to increase effectiveness and efficiency.
• Monitor the project activities on a regular basis and conduct a quarterly evaluation according to the project evaluation framework. 

• Report evaluation findings to the Head of Executive Council and Board of Trustees and recommend changes to enhance the project, as appropriate. 
• Provide the necessary information to the Media and Communication Officer to allow for appropriate and targeted social media updates on the Foundations activities. 

Control the project

• Provide information on finances and expenditure on the projects and attach supporting documentation for the board, funders, and Head of the Executive Council. 

• Ensure that the Headstart Project operates within the approved budget. 
• Monitor and approve all budgeted project expenditures. 

• Work with Head of Executive Council to manage the disbursement of funds for all project activities and other general administrative functions of the Foundation. 
• Process and document payments made by members and other stakeholders. 
• Maintain and keep financial records of all projects and the Foundations’ activities, including monitoring the expenses of the Foundation and ensure they are up to date. 
• Provide required information to have invoices generated and submitted to funders according to the timelines

Qualifications/Experience

• A University degree.
• 0-2 years of project management, business management/administration, or other relevant fields.
• Knowledge of project management. 

Required Skills

The PSO should demonstrate competence in all of the following:

• Behave Ethically: Understand ethical behaviour and business practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization. 
• Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization particularly with current partners and sponsors; Command a professional image. 
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner including by phone with several stakeholders; Articulate the foundations’ mission, project objectives with existing partners – organisations and schools. 
• Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities. 
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness. 
• Lead: Positively influence others to achieve results that are in the best interest of the organization. 
• Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization; Proactively take actions necessary to produce results and able to work independently/with little guidance. 
• Organize: Set priorities, develop a work schedule, monitor the progress towards goals, and track details, data, information and activities; Strong time management skills. 
• Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results. 
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem 
• Strong strategic, analytical, and project management skills: demonstrated ability to take responsibility for a diverse number of projects and to complete them in a timely manner with limited supervision

Abilities

• Proficiency in ICT, Trello, and use of Learning Management Systems.

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The Headstart Program Support Officer (PSO) will work alongside the Headstart Program Officer and Assistant to plan, execute, monitor, and evaluate the Headstart Project and the opportunities associated with it. The PSO will work with the Headstart Program Officer to manage the liaison with the professional mentors, partners, trainers, and ensure they are kept up-to-date via newsletters sent every quarter to be developed jointly with the media and communications officer.

The Program Support Officer will support the Headstart Program Officer in performing a wide range of duties as outlined below:

Project Planning:

• Plan the delivery of the overall edition of the Headstart project and professional mentoring project in accordance with the mission and objectives of the organization. 
• Plan the Entrepreneurship, skills training and relevant legislation 
• Develop new initiatives to support the strategic direction of the organization. 
• Develop a project evaluation framework to assess the strengths of the Headstart Project and identify areas for improvement. 
• Ensure all feedback evaluation forms by the trainers and participants of the Business skills workshops are completed, collected and assessed through collaboration with the Monitoring and Evaluation Officer.
• Ensure all professional mentors are kept up to date
• Ensure all project documentation and material is provided to the participants as due. 
• Ensure any mentor-mentee re-allocations occur in a timely manner.
• Ensure Policies and documents produced by other organisations of relevance to our work on education and employability are available and accessible by participants
• Ensure Potential organisations including other NGOs, Corporate Organisations, International Organisations and multilateral agencies that the Foundation can collaborate with to further expand its reach and opportunities 

Organize the projects

• Provide weekly and monthly reports to the Board of Trustees and the Head of Executive Council. 
• Create and maintain the project management calendar/schedule and file all project documents. 
• Organise the Pitch Events.
• Coordinate the business training Workshops and mentoring engagements between the trainers, mentors and the participants. 
• Update the partners and donors on project milestones.
• Liaise with the team on all matters. 
• Develop a working relationship with all the professional mentors.
• Work with the Media and Communication officer to source for and screen all new professional mentors ensuring that they receive the starter pack and are offered sufficient training on child safety and project expectations.

Lead the projects

• Communicate with partners/sponsors and other stakeholders to understand how the delivery of the workshops and the Headstart Project can be enhanced. 
• Coordinate the delivery of services among different project activities to increase effectiveness and efficiency.
• Monitor the project activities on a regular basis and conduct a quarterly evaluation according to the project evaluation framework. 

• Report evaluation findings to the Head of Executive Council and Board of Trustees and recommend changes to enhance the project, as appropriate. 
• Provide the necessary information to the Media and Communication Officer to allow for appropriate and targeted social media updates on the Foundations activities. 

Control the project

• Provide information on finances and expenditure on the projects and attach supporting documentation for the board, funders, and Head of the Executive Council. 

• Ensure that the Headstart Project operates within the approved budget. 
• Monitor and approve all budgeted project expenditures. 

• Work with Head of Executive Council to manage the disbursement of funds for all project activities and other general administrative functions of the Foundation. 
• Process and document payments made by members and other stakeholders. 
• Maintain and keep financial records of all projects and the Foundations’ activities, including monitoring the expenses of the Foundation and ensure they are up to date. 
• Provide required information to have invoices generated and submitted to funders according to the timelines

Qualifications/Experience

• A University degree.
• 0-2 years of project management, business management/administration, or other relevant fields.
• Knowledge of project management. 

Required Skills

The PSO should demonstrate competence in all of the following:

• Behave Ethically: Understand ethical behaviour and business practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization. 
• Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization particularly with current partners and sponsors; Command a professional image. 
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner including by phone with several stakeholders; Articulate the foundations’ mission, project objectives with existing partners – organisations and schools. 
• Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities. 
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness. 
• Lead: Positively influence others to achieve results that are in the best interest of the organization. 
• Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization; Proactively take actions necessary to produce results and able to work independently/with little guidance. 
• Organize: Set priorities, develop a work schedule, monitor the progress towards goals, and track details, data, information and activities; Strong time management skills. 
• Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results. 
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem 
• Strong strategic, analytical, and project management skills: demonstrated ability to take responsibility for a diverse number of projects and to complete them in a timely manner with limited supervision

Abilities

• Proficiency in MS Office applications (Outlook, Word, Excel and PowerPoint). 
• Proficiency in the use of computers for 
  • Word processing 
  • Simple accounting 
  • Databases 
  • Spreadsheets 
  • E-mail 
  • Internet 
  • Google Docs, Sky Drive, DropBox 

Method of Application

Interested and qualified candidates should send their CV and letter of Motivation to: recruitment@skillsoutsideschool.com using the "Job Title" as the subject of the email.

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The Field Officers will manage stakeholder relationships, provide support on the ground monitoring and evaluation, support program implementation,  and provide state presence / field office etc)

The duties and responsibilities include to:

• Assist in establishing or strengthening partnerships with state based organizations 
• Liaise with all relevant NGOs, private sector and local authorities with the aim of facilitating coordination;
• Assist in strengthening relationships between sosf and key actors 
• Working closely with the data and research team training enumerators, coordinating data collection through team of enumerators, and state based organizations and documenting data 
• Conduct mobilization of beneficiaries
• Build brand awareness for the sosf in the state
•  Manage team of volunteers  
• Help ensure that latest findings, lesson learnt, policy guidelines etc. are incorporated into sosf interventions
• Support field trips 
• Contribute to the preparation of various written reports, documents and communications, e.g. draft sections of studies, background papers, policy guidelines, briefings, presentations etc., provide up-to-date analysis on trends and developments in the state 
• Maintain database of stakeholders 
• Assist in strengthening local level networks to gather information from the field, including from local communities and non-traditional partners;
• Support advocacy initiatives
• Provide on the ground real time info 
• Support in following up on local stakeholders 
• Follow up on MoUs with Municipalities, local partners (other NGOs) and participate to official meetings when requested and meet regularly key interlocutors
• Track and effectively organize all project documentation
• Lead in organization of activities in the state
• Support monitoring snd evaluation efforts for activities 
• Collaborate with existing and new partners to identify interventions that support the Projects’ objectives, connect these entities with existing partners to build upon successes and work with them to deliver, monitor and evaluate them
• Support in determination of costings to enable program managers complete budgets 
• Perform other duties as requested 

Requirements

• Grassroots mobilization  expertise 
• On the ground local knowledge 
• Ability to engage with local leaders and community based persons 
• Ability to speak major local languages  
• Ability to coordinate 
• String Communication skills  
• Strong stakeholder management 
• Field based office 

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Job Profile

• The Program Assistant supports the Program Officer to oversee the coordination and administration of all aspects of the Skills Outside School Foundations ongoing Bridge Program and Professional Mentoring including planning, organizing, leading, and controlling the program activities.
• The program assistant will assist to plan, execute, monitor and evaluate the Bridge Program and the Professional Mentoring opportunity.
• He/She will also manage the liaison with the professional mentors and ensure they are kept up-to-date via newsletters sent every quarter to be developed by the media and communications officer.

Qualifications / Experience

• University degree in Program Management, Education, Business Administration / Management or a related field of study.
• 2 Years of program management, Education, business management/administration, or other related discipline.
• Knowledge of program management.

Required Skills:
The Program Assistant should demonstrate competence in all of the following:

• Behave Ethically: Understand ethical behaviour and business practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization.
• Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization particularly with current partners and sponsors; Command a professional image.
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner including by phone with several stakeholders; Articulate the foundations mission, program objectives with existing partners – organisations and schools.
• Creativity / Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Lead: Positively influence others to achieve results that are in the best interest of the organization.
• Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization; Proactively take actions necessary to produce results and able to work independently/with little guidance.
• Organize: Set priorities, develop a work schedule, monitor the progress towards goals, and track details, data, information and activities; Strong time management skills.
• Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
• Strong strategic, analytical, and program management skills:demonstrated ability to take responsibility for a diverse number of programs and to complete them in a timely manner with limited supervision.

Abilities:

• Proficiency in MS Office applications (Outlook, Word, Excel and PowerPoint).
• Proficiency in the use of computers for:
  • Word processing
  • Simple accounting
  • Databases
  • Spreadsheets
  • E-mail
  • Internet
  • Google Docs, Sky Drive, Drobox.