Job Opportunities at Shekinah Girls' Empowerment and Protection Initiative

Overall purpose of the role and geographical scope:

SGEPI is looking for a Monitoring Evaluation and Learning (MEAL) Officer. We are looking for someone with substantial monitoring and evaluation, and impact assessment and shared learning experience to establish and oversee a functional MEAL system for the organization. SGEPI programmes are implemented in challenging contexts, with conflict and crisis driven displacements, challenging access environments and constantly changing security conditions. The MEAL Officer will join SGEPI at an interesting time, setting up high quality MEAL and knowledge management systems across the country programmes, including both humanitarian and nexus programming. As part of the programme team and working closely with the Head of Programme and the Head of Operations, this role is vital to ensure there are accountable systems in place to drive our country level vision and guide the implementation of areas and technical level strategies, with responsibility for the positioning of the programmes quality assurance across all project implementations. It is a fast-moving role, providing technical support and guidance to country programmes in a constantly changing environment, designing new key performance indicators and ensuring that the program reporting remains strategic, of high quality and donor compliant.

The key functions of this role are to:

• Establish and oversee a functional MEAL system for the overall programmatic strategy across the entire country operation
• Establish and manage Complaint and Feedback Response Mechanism which facilitate beneficiaries/communities to register complaints and share feedback
• Ensure the provision of high quality and relevant technical guidance of MEAL and knowledge management to all state offices and partners within SGEPI’s priority sectors: SRHR, GBV, Climate Justice and Economic Empowerment
• Review data bases and data tracking tools of diverse projects in order to maintain data quality for collating reliable and consistent data which meets minimum reporting requirements of donors and SGEPI
• Enable and oversee the monitoring and evaluation of activities across the entire country operation
• Contribute to proposal development and business development

Responsibilities:

The MEAL Officer works under the direct supervision of the Executive Director based in Abuja and liaises with all program and operations teams across Nigeria. S/he has the following specific responsibilities.

• Program Strategy, Management & Development
• Contribute to the sustainable management of program growth and quality aligned with the Country and state strategies ;
• Oversee effective, efficient and timely reporting of all projects according to agreed contracts, indicators, logical frameworks and/or theories of change in accordance with specific donor requirements;
• Lead the planning and development of situational analysis, assessments and evaluation with support from country team;
• Provide regular internal and external MEAL reports, and other relevant information on programme activities;
• Support the Executive Director to ensure effective coordination and visibility of the implementation of the projects with all humanitarian and development actors and in advocacy at all levels.
• Fundraising, Grant proposals writing & reporting processes
• Contribute to the drafting of concept notes, proposals, and donor reports by program in coordination with support departments in line with SGEPI HQ/State and donor requirements.
• Ensure timely, quality reports and targeted communications are submitted to the Head of Programmes for review and approval for submission to all donors and relevant internal and external parties in coordination with the Executive Director, State Offices, HQ and other program stakeholders.

Monitoring, Evaluation, Accountability and Learning

• Support the MEAL team in the institutionalization of monitoring, tracking and reporting systems that generate meaningful lesson learning, evidence of impact and provide data for effective programmatic decision making;
• Ensure that all projects have sound monitoring frameworks, and contribute to measuring impact and are in line with SGEPI’s country strategic plan;
• Ensure quality programming by coordinating the technical support provided by the State Offices and CO and develop MEAL tools and indicators and other quality improvement initiatives;
• Promote learning and knowledge management within the country program.
• Donor liaison, Partnerships and Representation
• As required, make presentations to SGEPI management and potential donors;
• Cultivate key relationships that enhance SGEPI’s visibility and credibility as an implementing partner amongst all agencies;

About you

• In this position, you are expected to demonstrate SGEPI’s five core competencies:
• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Experience and Technical Competencies

• A Bachelor’s degree in Economics, Statistics, Sociology and Demography Studies, Social sciences, Public Health or related field;
• At least 4 years of experience in managing complex program operations in humanitarian or development contexts, including 2-3 years of monitoring evaluation, accountability and learning experience
• Have expertise in databases, MS Office and other analysis software such as SPSS
• Ability to work in challenging environment
• Good Interpersonal and Communication skills
• Proficient in report writing and documentation
• Knowledge of the local languages (Hausa, Kanuri, Tiv, Idoma, Gbagyi) will be an added advantage
• Experience working in complex operating environments, including in conflict affected environments;
• Ability to think and work strategically and creatively, with attention to detail and experience troubleshooting and problem solving in complex settings;
• Proven experience in effectively coordinating with national governments, and international, and national NGO partners;
• Full professional proficiency in English is required.

What we offer

• Contract: 1 Year Contract with the possibility of extension, subject to funding and performance.
• Salary: in accordance with the Shekinah Girls’ Empowerment and Protection Initiative’s Terms of Employment Management.

Availability: June 2023.

go to method of application »

Overall purpose of the role and geographical scope:

SGEPI is looking for a Head of Programmes. We are looking for someone with substantial programme management and leadership experience to oversee diverse programme portfolio in Nigeria. SGEPI programmes are implemented in challenging contexts, with conflict and crisis driven displacements, challenging access environments and constantly changing security conditions. The Head of Programme will join SGEPI at an interesting time, overseeing high quality programming across the country, including both humanitarian and nexus programming. As part of the SMT and working closely with the ED and the Board, this role is vital to continue the momentum that has been started in driving our country level vision and guiding the implementation of area and technical level strategies, with responsibility for rolling out quality assurance across all programmes and implementing the 2022-2025 country strategy. It is a fast-moving role, providing technical support and guidance to country operations in a constantly changing environment, designing new programmes and ensuring that the program portfolio remains strategic, of high quality and compliant.

The key functions of this role are to:

• Ensure the roll out of the overall programmatic strategy across the entire country operation
• Ensure the provision of high quality and relevant technical guidance and oversight to all state offices and partners within SGEPI’s priority sectors: SRHR, GBV, Climate Justice and Economic Empowerment
• Engage and lead SGEPI in nexus programming developing the conflict resolution and peace building sector
• Enable and oversee the monitoring and evaluation of activities across the entire country operation
• Lead and oversee proposal development and business development
• Oversee effective grants and project management processes
• Maintain high standards of internal and external representation.

Responsibilities:

The Head of Program works under the direct supervision of the Executive Director based in Abuja and liaises with all program and operations across Nigeria. S/he has the following specific responsibilities.

Program Strategy, Management & Development

• Contribute to the sustainable management of program growth and quality aligned with the Country and state strategies ;
• Oversee effective, efficient and timely implementation of all projects according to agreed contracts, budgets, policies and in accordance with specific donor requirements;
• Lead the planning and development of concept papers, proposals and budgets with support from country team;
• Provide regular internal and external reports, and other relevant information on programme activities, policy matters and external relations;
• Foster synergies between programme areas and supporting integrated approaches where applicable;
• Support the Executive Director to ensure effective coordination and visibility of the implementation of the projects with all humanitarian and development actors and in advocacy at all levels.
• Fundraising, Grant proposals writing & reporting processes
• Lead and oversee the drafting of concept notes, proposals, and donor reports by program in coordination with support departments in line with SGEPI HQ/State and donor requirements. Lead and oversee program design, and quality assure all proposals and processes ahead of timely submission.
• Oversee the work of the program support functions, and accurate and detailed budgeting to make sure timely and coherent budget preparation for all new proposals and budget revisions.
• Ensure timely, quality reports and targeted communications are submitted to all donors and relevant internal and external parties in coordination with the Executive Director, State Offices, HQ and other program stakeholders.

Program Quality, Implementation & Coordination

• Provide oversight, guidance, and leadership to all aspects of program implementation in Nigeria, with particular focus on program quality;
• Collaborate closely with State Program Managers and provide daily oversight to programmatic technical needs;
• Participate and contribute to the Grants and BFU meetings ensuring with the Head of Operations that there is accountability and responsibility being taken appropriately ;
• Support the Grants teams with go/no go meetings, kick off meetings and follow up meetings as required;
• Support the technical teams to provide timely, proactive and appropriate technical support to program implementation across all area operations, and ensuring consistent and standard technical quality across all programs.

Monitoring, Evaluation, Accountability and Learning

• Support the MEAL team in the institutionalization of monitoring, tracking and reporting systems that generate meaningful lesson learning, evidence of impact and provide data for effective programmatic decision making;
• Ensure that all projects have sound monitoring frameworks, and contribute to measuring impact and are in line with SGEPI’s country strategic plan;
• Ensure quality programming by coordinating the technical support provided by the State Offices and HQ and contributing to the development of M&E tools and indicators and other quality improvement initiatives;
• Promote learning and knowledge management within the country program.
• Program Staff Management and Capacity Building
• Continue the development of a technically excellent team in accordance with programmatic and country-level strategy. Develop overall staff competence through leadership, training, and coaching of key technical and management program staff;
• Collaborate closely with the Head of Operations to ensure a holistic approach to staff support, budget development and internal process and policy development, and a one team approach to program implementation.
• Donor liaison, Partnerships and Representation
• As required represent SGEPI to existing and potential donors;
• Cultivate key relationships that enhance SGEPI’s visibility and credibility as an implementing partner amongst all agencies;
• Identify lNGOs/partners with whom to cooperate and partner.

About you

In this position, you are expected to demonstrate SGEPI’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Experience and Technical Competencies

• Master’s degree in law, social sciences, international development or related field;
• At least 4 years of experience in managing complex program operations in humanitarian or development contexts, including 2 years in Middle level or Senior level Management;
• Experience working in complex operating environments, including in conflict affected environments;
• Demonstrated experience and skills in proposal development, budget development, program implementation, monitoring and evaluation;
• Ability to think and work strategically and creatively, with attention to detail and experience troubleshooting and problem solving in complex settings;
• Proven leadership skills and competence in people management and leading by example;
• Proven experience in effectively coordinating with national governments, and international, and national NGO partners;
• Proven experience in managing a diverse programme portfolio and comprehensive budget oversight;
• Full professional proficiency in English is required.

What we offer

• Contract: 1 Year Contract with the possibility of extension, subject to funding and performance.
• Salary: in accordance with the Shekinah Girls’ Empowerment and Protection Initiative’s Terms of Employment Management.

Availability: June 2023.

go to method of application »

Overall purpose of the role and geographical scope:

SGEPI is looking for a Finance Officer. We are looking for someone with substantial financial systems management experience to oversee and provide financial services support to the organization. SGEPI programmes are implemented in challenging contexts, with conflict and crisis driven displacements, challenging access environments and constantly changing security conditions. The Finance Officer will join SGEPI at an interesting time, setting up high quality Accounting and Financial systems across the country programmes, including both humanitarian and nexus programming. As part of the operation team and working closely with the Executive Director, Head of Operations, and other department/sector leads, this role is vital to ensure there are accountable systems in place to drive our country level vision and guide the organizing of SGEPI accounting and financial information system, data analysis and process improvement support. This is a pivotal role, providing support and guidance to financial regulations, fiscal quality and control of the organizations country programmes, ensuring accurate financial information and compliance with internal financial procedures and reporting standards, under the supervision of the Executive Director and in close collaboration with the Head of Programme.

Responsibilities:

• The Finance Officer works under the direct supervision of the Finance Manager based in Abuja and collaborates with all program and operations teams across Nigeria. S/he has the following specific responsibilities.
• Prepare, process, review, and ensure accuracy and conformity of accounting documents and accounting entries and handle the filling process;
• Receive and process invoices in accounting software;
• Oversee invoice tracking and process all payments/bills advances and reimbursements of the programme;
• Manage preparation of the office petty cash and other regular payments;
• Participate in the due diligence of partners and assess their financial capability;
• Review and control partners’ financial report and supporting documents and process their payment requests
• Monitor project cash flow and request funds from donors regularly in collaboration with Head of programme and Finance Manager;
• Prepare donor quarterly, periodic and final financial reports before CO finance review;
• Participate in the monthly and annual closing for country programme accounts, including calculation of use of funds and overhead;
• Lead project and state office financial audits in collaboration with Finance Manager, support Country Office audits;
• Review and approve Purchase Approval Forms from legal team and programme managers;
• Perform internal cost analyses, monthly and annual budget review;
• Work with Programme Managers and Grants Officer to monitor of budget-to-actual variances;
• Support Programme Managers and Grants Officer in drafting budgets for project proposals
• Prepare budget realignments in collaboration with programme manager; prepare activity budgets for specific activities;
• Support Grants Officer in developing compliance checklists and grant packages for new grants;
• Respond to questions from HR about taxes and social charges for staff members, liaise with HR regarding payroll for staff members;
• Prepare salary allocation for the staff, based on the projects;
• Work with Grants Officer to ensure compliance with internal and donor financial, accounting and financial reporting requirements; ensure compliance with Nigerian regulations;
• Work with Grants Officer to respond to questions from donors about financial obligations and reporting;
• Participate in the implementation of Internal Control System and elaboration of financial control tools and provide guidance to team members on questions relating to finance, procurement and internal controls;
• Act as liaison with the Executive Director for banking, accounting and payroll purposes at the country office;
• Assist in other financial and administrative tasks as needed and assigned by the supervisor

About you

In this position, you are expected to demonstrate SGEPI’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Experience and Technical Competencies

• Degree in Accounting, Finance, Business Administration or similar field;
• At least three years of professional experience in finance and accounting;
• Experience in a civil society association, and/or in an international NGO an asset
• Advanced knowledge of Microsoft Office (particularly Word, Excel), Knowledge of Accounting software an asset;
• Demonstrated skills in budget preparation and follow-up;
• Demonstrated experience in preparing financial reports to institutional donors (exposure to US funding recommended);
• Knowledge of analytical accounting desirable;
• Experience in remote financial management and remote mentoring desirable;
• Strong organizational, planning and time-management skills;
• Familiarity with international development systems and policies (Donor experience strongly preferred).
• High degree of professionalism, discretion, and cultural sensitivity.
• Proven ability to work under pressure, and with multiple concurrent demands.   
• Honest, meticulous, transparent, responsible;
• Well organized;
• Having an ethical and critical way of thinking;
• Ability to take initiative;
• Ability to work under pressure and to adapt to changing priorities and needs;
• Attention to detail and accuracy;
• Excellent interpersonal skills, teamwork;
• Commitment to human rights and the rule of law

What we offer

• Contract: 1 Year Contract with the possibility of extension, subject to funding and performance.
• Salary: in accordance with the Shekinah Girls’ Empowerment and Protection Initiative’s Terms of Employment Management.

Availability: June 2023.

go to method of application »

Overall purpose of the role and geographical scope:

SGEPI is looking for a People and Culture (Human Resource) Officer. We are looking for someone with substantial human resource and office management experience to oversee and provide staff care and support to the organization. SGEPI programmes are implemented in challenging contexts, with conflict and crisis driven displacements, challenging access environments and constantly changing security conditions. The People and Culture Officer will join SGEPI at an interesting time, setting up high quality HR processes and systems across the country programmes, including both humanitarian and nexus programming. As part of the management team and working closely with the Executive Director, Head of Programme, and other department/sector leads, this role is vital to ensure there are accountable systems in place to drive our country level vision and guide the organizing of SGEPI human resource information system, data analysis and process improvement support. This is a central role, providing support and guidance to the quality and competence of staff engaged to implement country programmes in a constantly changing environment that ensures the organization remains strategically positioned to attract, reward and retain high performing staff at all times.

The key functions of this role are to:

• Responsible for data accuracy and timely reporting from the Human Resources Information System (HRIS)
• Responsible for P&C reports
• People & Culture Administration: Recruitment, Timekeeping & Absence Management, Employee changes (e.g. via letters and Career and Performance Management)
• In-house Training Coordination
• P&C Team Coordination
• Responsible for SGEPI Staff Induction & Exit
• Integrated Talent Management administrative support
• First point of contact for the Employee Engagement survey
• First point of contact for all SGEPI employees
• Perform other duties as may be assigned by supervisor

Responsibilities:

The P&C Officer works under the direct supervision of the Executive Director based in Abuja and liaises with all program and operations teams across Nigeria. S/he has the following specific responsibilities.

Recruitment

• Manages open position activities include reviewing, screening, referring candidates for open positions, maintains interview notes and coordinates the offer and onboarding process
• Provide project compensation and benefits management, HR information management, performance management, conflict resolution, HR communications, and personnel file compliance.
• Support employment and recruitment-related activities for national and state staff.
• Conduct in-country recruitment by drawing on SGEPI’s database of technical experts and by leveraging recruitment networks.
• Provide support in developing job descriptions, keeping them updated with evolving requirements, and posting job requisitions.
• Arrange the interview schedule and ensure all interview feedback is available.
• Collect the candidates’ necessary documents, support reference checks and ensure reference check completion.
• Respond to HR and recruitment needs across the three state offices.

About you

• In this position, you are expected to demonstrate SGEPI’s five core competencies:
• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Experience and Technical Competencies

• Master’s degree and 2 years of experience working on HR related activities, or a Bachelor’s degree and 4 years of experience, or the equivalent combination of education and experience preferably in the NGO sector
• Working knowledge of and experience in Nigeria local labor and employment laws as well as legal resources.
• Familiarity with international development systems and policies (Donor experience strongly preferred).
• High degree of professionalism, discretion, and cultural sensitivity.
• Proven ability to work under pressure, and with multiple concurrent demands.   
• Excellent communication and interpersonal skills.   
• Ability to travel and work throughout Nigeria in difficult terrain/conditions at times.
• Honest, meticulous, transparent, responsible;
• Well organized;
• Having an ethical and critical way of thinking;
• Good inter-personal skills.
• Knowledge of the local languages (Hausa, Kanuri, Tiv, Idoma, Gbagyi) will be an added advantage
• Ability to think and work strategically and creatively, with attention to detail and experience troubleshooting and problem solving in complex settings;
• Full professional proficiency in English is required.

What we offer

• Contract: 1 Year Contract with the possibility of extension, subject to funding and performance.
• Salary: in accordance with the Shekinah Girls’ Empowerment and Protection Initiative’s Terms of Employment Management.

Availability: June 2023.

go to method of application »

Overall purpose of the role and geographical scope:

SGEPI is looking for an Administrative Officer. We are looking for someone with substantial administration and office management experience to oversee and provide administrative support to the organization. SGEPI programmes are implemented in challenging contexts, with conflict and crisis driven displacements, challenging access environments and constantly changing security conditions. The Administrative Officer will join SGEPI at an interesting time, setting up high quality Administrative processes and systems across the country programmes, including both humanitarian and nexus programming. As part of the operations team and working closely with the Head of Programme and the Head of Operations, this role is vital to ensure there are accountable systems in place to drive our country level vision and guide the organizing of SGEPI records, CO budget and maintaining inventory of office supplies, equipment and assets. This is a fast-moving role, providing support and guidance to country programmes in a constantly changing environment, designing new ways of working and ensuring that the Country Office remains strategically positioned to attract high quality bilateral and multilateral stakeholders.

The key functions of this role are to:

• Provide support to the technical and program staff/team including secretarial duties, such as word processing, filing, scheduling and confirmation of appointments
• Develop and maintain a comprehensive electronic and paper filing system.
• Assist with the planning, logistics and management of meetings, workshops and trainings and be responsible for taking and disseminating the minutes of meetings
• Set up, maintain and update the filing system to include project documents including work plans, project reports, project updates and other project – related documents.
• Maintain and distribute project materials as appropriate or as directed by senior management staff.
• Assist technical team members with the preparation of routine and ad hoc reports, such as weekly updates, annual work plans,
• Responsible for coordinating travel authorization (TA) and travel expense reports of staff and coordinate with accounting and finance staff to ensure timely submission of the TAs
• Coordinate staff travel arrangements e.g. hotel bookings, ticketing, travel insurance etc.
• Maintain and update an accurate inventory of all SGEPI property and assets, such as computers and laptops, printers, office furniture, and office supplies.
•  Make sure that all allocated equipment is returned after use by exiting staff and/or consultants.
• Assist local procurement in accordance with SGEPI and donor regulations and procurement plans, including oversight of all bids and billing
• Perform other duties as may be assigned by supervisor

Responsibilities:

The Administrative Officer works under the direct supervision of the Executive Director based in Abuja and liaises with all program and operations teams across Nigeria. S/he has the following specific responsibilities.

Coordination

• Coordinate with all WWO staff, including office staff and program staff, in administrative and logistic support tasks.
• Support national and international staff members and visitors.

Administration

• Welcome guests and answer the phone and provide guidance for external and internal communication.
• Assist the Operation Manager in filing and archiving system of hard copies and electronic copies;
• Develop and monitor a correspondence system with reference structure
• - Monitor a backup system with support from the part-time/external IT technician;
• Prepare documents to be sent from the CO office;
• Translate documents (English-local languages and vice versa) when needs arise;
• Interpret (English-local languages and vice versa) in internal and external meetings when needs arise;
• Supervise the IT management in the CO office (internet, back up, anti-virus, equipment maintenance); 
• Assist the Operations Manager in follow-up checklists of office rent, registrations with relevant regulatory bodies/authorities, visa, passports, work permit;
• Support the Operation Manager in organization of special events e.g. seminars, workshops, retreat.
• Organize and supervise the maintenance of work stations and office space (library, meeting hall, public area, storeroom…).
• Take meeting minutes

Logistics

• Assist in procurement process in the Country Office and project sites; e.g. booking tickets, hotels, purchasing, office monthly bills, vendor identification and periodic market surveys
• Supervise and monitor inventory of Country office and project equipment;
• Supervise and monitor all contracts (travel insurances, office and house insurance, office and house lease contracts);
• Supervise all drivers (CO and state offices)
• Supervise the maintenance of furniture, equipment, vehicles

About you

In this position, you are expected to demonstrate SGEPI’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Experience and Technical Competencies

• A University/Polytechnic graduate in Business Administration, Office Technology and Management, Public Health or related field;
• At least 2 years of experience in office management, preferably in the NGO sector.
• Computer literacy and effective abilities in Word, Excel, PowerPoint;
• Ability to work with a minimum of supervision, exercise judgment, meet deadlines and work under pressure;
• Ability to translate and interpret from English into local languages and vice versa;
• Honest, meticulous, transparent, responsible;
•  Well organized;
• Having an ethical and critical way of thinking;
• Good inter-personal skills.
• Knowledge of the local languages (Hausa, Kanuri, Tiv, Idoma, Gbagyi) will be an added advantage
• Ability to think and work strategically and creatively, with attention to detail and experience troubleshooting and problem solving in complex settings;
• Full professional proficiency in English is required.

What we offer

• Contract: 1 Year Contract with the possibility of extension, subject to funding and performance.
• Salary: in accordance with the Shekinah Girls’ Empowerment and Protection Initiative’s Terms of Employment Management.

Availability: June 2023.