People and Culture (HR) Officer at Shekinah Girl's Empowerment and Protection Initiative

Overall purpose of the role and geographical scope:

SGEPI is looking for a People and Culture (Human Resource) Officer. We are looking for someone with substantial human resource and office management experience to oversee and provide staff care and support to the organization. SGEPI programmes are implemented in challenging contexts, with conflict and crisis driven displacements, challenging access environments and constantly changing security conditions. The People and Culture Officer will join SGEPI at an interesting time, setting up high quality HR processes and systems across the country programmes, including both humanitarian and nexus programming. As part of the management team and working closely with the Executive Director, Head of Programme, and other department/sector leads, this role is vital to ensure there are accountable systems in place to drive our country level vision and guide the organizing of SGEPI human resource information system, data analysis and process improvement support. This is a central role, providing support and guidance to the quality and competence of staff engaged to implement country programmes in a constantly changing environment that ensures the organization remains strategically positioned to attract, reward and retain high performing staff at all times.

The key functions of this role are to:

• Responsible for data accuracy and timely reporting from the Human Resources Information System (HRIS)
• Responsible for P&C reports
• People & Culture Administration: Recruitment, Timekeeping & Absence Management, Employee changes (e.g. via letters and Career and Performance Management)
• In-house Training Coordination
• P&C Team Coordination
• Responsible for SGEPI Staff Induction & Exit
• Integrated Talent Management administrative support
• First point of contact for the Employee Engagement survey
• First point of contact for all SGEPI employees
• Perform other duties as may be assigned by supervisor

Responsibilities:

The P&C Officer works under the direct supervision of the Executive Director based in Abuja and liaises with all program and operations teams across Nigeria. S/he has the following specific responsibilities.

Recruitment

• Manages open position activities include reviewing, screening, referring candidates for open positions, maintains interview notes and coordinates the offer and onboarding process
• Provide project compensation and benefits management, HR information management, performance management, conflict resolution, HR communications, and personnel file compliance.
• Support employment and recruitment-related activities for national and state staff.
• Conduct in-country recruitment by drawing on SGEPI’s database of technical experts and by leveraging recruitment networks.
• Provide support in developing job descriptions, keeping them updated with evolving requirements, and posting job requisitions.
• Arrange the interview schedule and ensure all interview feedback is available.
• Collect the candidates’ necessary documents, support reference checks and ensure reference check completion.
• Respond to HR and recruitment needs across the three state offices.

About you

• In this position, you are expected to demonstrate SGEPI’s five core competencies:
• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Experience and Technical Competencies

• Master’s degree and 2 years of experience working on HR related activities, or a Bachelor’s degree and 4 years of experience, or the equivalent combination of education and experience preferably in the NGO sector
• Working knowledge of and experience in Nigeria local labor and employment laws as well as legal resources.
• Familiarity with international development systems and policies (Donor experience strongly preferred).
• High degree of professionalism, discretion, and cultural sensitivity.
• Proven ability to work under pressure, and with multiple concurrent demands.   
• Excellent communication and interpersonal skills.   
• Ability to travel and work throughout Nigeria in difficult terrain/conditions at times.
• Honest, meticulous, transparent, responsible;
• Well organized;
• Having an ethical and critical way of thinking;
• Good inter-personal skills.
• Knowledge of the local languages (Hausa, Kanuri, Tiv, Idoma, Gbagyi) will be an added advantage
• Ability to think and work strategically and creatively, with attention to detail and experience troubleshooting and problem solving in complex settings;
• Full professional proficiency in English is required.

What we offer

• Contract: 1 Year Contract with the possibility of extension, subject to funding and performance.
• Salary: in accordance with the Shekinah Girls’ Empowerment and Protection Initiative’s Terms of Employment Management.

Availability: June 2023.