Job Opportunities at Sahara Group

Job Description

Key Deliverables for the Facility Auditor

• Conduct periodic unannounced property inspections on weekends, nights and early mornings to determine the performance of key service providers, i.e., janitorial service, landscaping, security, technician/handyman services, etc.
• MBWA – Manage by walking around.
• Get actively involved with the Facility Managers for the selection of service providers.
• Assure full compliance of all service providers with property specifications and standards.
• Responsible for daily inspection and supervise Preventive Maintenance plans
• Oversee the correction of maintenance issues that relate to the interior space and exterior of the building, as applicable
• Manage property to identify, prevent, address, and eliminate all environmental, health and safety issues.
• Conduct regular periodic fire and life safety inspections.
• Monitor energy consumption and make recommendations for adjustments in usage patterns to minimize costs
• Provide project management services for small projects as directed by management. 
• Maintain a liaison relationship with Landlords or Landlord Representatives.
• Review and understand lease agreements and advise on inherent or potential risks.
• Produce monthly reports, including an operations summary of completed and planned operations activity.
• Ensuring confidentiality and professional integrity is upheld at all times
• Being flexible, adaptable and available to take on other tasks or duties as they arise
• Always consult by providing management with the very best service and advice to nurture relationships.
• Take responsibility for own continuous professional development by proactively identifying and participating in formal/informal learning opportunities.

Minimum Qualification

• Bachelor’s degree in any Engineering field, Facilities Management or Estate Management
• Minimum 5 years professional experience as a Facility Manager or in similar role. Prior experience working in the FM or Construction space is a plus.
• Knowledge and experience of basic accounting and finance principles.
• Relevant professional qualification e.g. IFM, PFM, IFMA etc. will be an advantage.
• Working knowledge of Microsoft Office Products including Word, Outlook, Teams and One Drive
• Tech-savvy.

Personality Traits

• Intrinsically motivated
• Results - oriented and pragmatic with exceptional problem solving and decision-making skills.
• Able to work under pressure and meet tight deadlines
• Emotionally intelligent
• Excellent and precise communication & presentation skills
• Comfortable and effective in managing and communicating with team members and stakeholders based remotely or travelling in different time zones.
• Ability to deliver results with low levels of supervision.
• Strong interpersonal skills, time management and planning skills.

go to method of application »

Job Description

Accountabilities

• Take action to reduce costs that are focused on creating greater efficiencies, economies of scale or better-quality resources for a project team, department, or business unit.
• Manage all logistics operation including all logistics assets in order to ensure timely, cost-effective delivery.
• Work with freighters and clearing agents, cost and price analysis for services, etc.
• Coordinate work efforts of others to ensure integration and completion of work against expectations.
• Evaluate and ensure that vendor performance meets or exceeds defined performance standards and adheres to overall company policies and procedures. 
• Interprets contract provisions and review of contracts to evaluate overall revisions, price, and past performance of each contract.
• Obtains price quotes from vendors and compares quotes with the specifications and availability of items.
• Organizes, updates and retains product information files and purchase order records.
• Demonstrates continuous effort to improve operations, decrease turnaround times and streamline work processes to provide quality customer service.
• Inform end-user/requester/stores upon arrival of goods so quality checks & goods receipt can be promptly done (by requester/stores) for goods and other supplies (imported and local goods)

Requirements

• Bachelor’s degree in Business Administration, Civil Engineering, Management, Accounting, Finance or related field.
• Minimum of 7 years of related experience buying building and construction materials.
• Certification in Procurement and/or Supply Chain Management would be an added advantage.
• Customer Relationship: Ability to facilitate and accelerate the business relationship based upon an understanding of the customer.
• Legal Limitations: Knowledge of local legal limitations and Nigerian shipping laws.
• Basic knowledge of Project Management to ensure successful delivery (on time, within budget, meeting agreed upon success criteria) to establish clear goals and accountabilities.
• Good Microsoft Excel skills.
• Good reporting skills.

Personality Traits

• Good interpersonal skill
• Resourceful &Hardworking
• Organized
• Creative and highly analytic.

Working Relationship

• Project and Facility Management teams
• Audit & Finance department
• Other Companies within the Group

go to method of application »

Job Description

Accountabilities

• Prepare Monthly/Quarterly Financials and Management Reports
• Manage the Annual Audit Cycle to ensure timely delivery of annual financial statements (separate and consolidated)
• Develop, Implement and Monitor Appropriate Financial Systems, procedures and internal controls to support the efficient and effective operation of the Finance 
• Ensure compliance with accounting policies and regulatory requirements.
• Oversee Monthly and Annual Tax Returns and Filing (VAT, WHT, CGT, CIT and EDT) 
• Periodically review the organization’s financial reports and identify opportunities for cost reduction.
• Reporting to management and stakeholders, and providing advice on how the company and future business decisions might be impacted
• Reviewing, monitoring, and managing budgets
• Support project analysis, validation of plans, and ad-hoc requests

Minimum Requirements

• Bachelor’s degree in Finance/ Accounting / Economics or Social Science discipline 
• Minimum 6-8years relevant work experience within a similar role 
• Professional Accounting Certification (ACA/ ACCA) is compulsory
• Master’s degree/MBA will be an added advantage
• Good understanding of International Financial Reporting Standards

Skills and Competencies

• Up to date knowledge of Key financial reporting standards
• Comprehensive Knowledge and Application of Nigerian Tax Laws
• Strong demonstrated use of Excel, Word, and PowerPoint
• Strong financial planning, organizational, and analytical skills
• Communication and Interpersonal Relations
• Excellent Managerial Skills
• Problem Solving and Decision Making
• A keen eye for detail and desire to probe further into data
• Ability to stick to time constraints
• Negotiation skills and the ability to develop strong relationships with external parties

go to method of application »

Job Description

Accountabilities

• Responsible for the overall daily operation of the facility to include coordinating all technical and support staff.
• Carry out daily walk-around inspections to identify ‘’red flags’’, possible maintenance, aesthetics, or environmental issues
• Direct coordination of all technical activities and vendor/contractor activities on assigned sites 
• Responsible for developing work schedules and technical Rota/ work shift system and monitoring of such.
• Daily processing of work-orders and actively assigning the right resources or make requisitions towards closing out work orders. 
• Documentation – Register, monitor and file servicing schedules, work orders, material usage, job completion certificates and invoices for all maintenance activities.
• PPM (Plan Preventive Maintenance and other periodic FM activities) – daily monitoring of PPM and raising PM work requests at least 2 weeks before they are due for              adequate planning and execution.
• Stock management - Weekly inventory report of maintenance consumables in storage and timely identification of re-order level. Carry out monthly stock audit, collate                material requisition for all departments and raise purchase order to the procurement department for processing.
• Make-readies – carry out Post departure inspections (PDIs) with exiting tenants and coordinate renovation of vacant units.
• Report – Prepare and send out weekly facilities report on maintenance activities executed, pending or on-going during the week, to include work order reports.
• Petty Cash – accountable for expenses and reconciliation of petty cash.
• Direct engagement with clients
• Schedule and coordinate daily toolbox talk with facility team
• Public bills – responsible for monitoring, review, review and initiating payment of public bills like electricity, water, parking and waste management.
• And other task that may be assigned.

Requirements

• HND/ Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field (preferred)
• Minimum of 2 years of experience in facilities management
• Strong knowledge of building systems, maintenance procedures, and health and safety regulations.
• Excellent leadership and team management skills.
• Strong project management skills, with the ability to manage multiple projects simultaneously
• Excellent communication and interpersonal skills.
• Proficiency in facilities management software and tools.
• Ability to work under pressure and manage competing priorities.

go to method of application »

Job Description

Accountabilities

• Prepare project brief, conceptual designs and detailed working drawings
• Specify material type and quality requirements
• Coordinate architectural design efforts with Civil/Structural and MEP (Mechanical, Electrical and Plumbing) design and systems
• Prepare tender documents and presentations and participate in tender clarification and negotiations with contractors and consultants
• Produce planning drawings and prepare applications for planning and building control approvals
• Perform design and construction supervision throughout project duration ensuring qualitative, Innovative and functional designs and projects are delivered within financial budgets and deadlines. 
• Carry out regular site visits to check on progress, resolving problems that may arise during construction, and provide accurate and timely reports on projects. 
• Ensure that all work is carried out to specific standards, building codes, guidelines and regulations. 
• Prepare and present reports and design proposals to clients and stakeholders, advising the client on the practicality of projects

Requirements

• Expert knowledge of building products, construction details and relevant rules, regulations and quality standards
• Excellent drawing skills, accuracy and attention to detail with the ability to work in 3D and use architecture software such as Auto CAD, Revit, SketchUp etc.
• Strong imagination and innovation with a logical, analytical and creative approach to problem-solving
• Excellent verbal, written communication and presentation skills
• Strong teamwork and leadership skills
• Strong understanding of construction methodologies with sound commercial awareness
• B.Sc in Architecture with 5 years proven working experience as an architect

Working Relationships

• Internal - Project Management Team, Quantity Surveyor, Procurement and Finance Teams 
• External – Clients, Contractors and Consultants 
• Executive Management

go to method of application »

Job Description

Accountabilities

• Develop and carry out periodic facility inspections to develop building maintenance activities -preventive and corrective facilities maintenance schedule.
• Maintain accurate records of equipment functioning status and other systems in building. 
• Ensure compliance to all maintenance schedules. 
• Supervise and coordinate the work of Building Services Technicians/Contractors to ensure proper care of Air Conditioners, Furniture, Plumbing and Lighting Systems.
• Coordinate housekeeping and grounds keeping activities to ensure the environment is properly cleaned and sanitized. 
• Define scope of work, provide drawings and prepare cost estimates for building maintenance works, refurbishment and renovations.
• Responsible for the allocation and management of facility space for optimum efficiency. 
• Plan and manage all central services - reception, security, cleaning, waste disposal, water treatment, energy consumption and parking to ensure customers’ satisfaction. 
• Manage and review Service Contracts to ensure optimum service delivery. 
• Respond appropriately to emergencies or urgent facilities maintenance issues as they arise Prepare maintenance report for the various facilities and office locations.
• Prepare weekly report on facilities maintenance. 
• Carry out facility audits on buildings and report on observations and defeats on buildings 
• Plan best allocation/utilization of space for both current and future office.
• Initiate interventions to solve problems in facilities.
• Preparing weekly maintenance report

Minimum Qualifications

• Bachelor’s Degree in Civil/Electrical Engineering, Quantity Survey OR Architecture
• Minimum of 8 years post-NYSC experience in facilities management. 
• Required Knowledge: Building services installation. National Building codes. Project management. 
• Membership of the Relevant Professional body.

go to method of application »

Job Description

Accountabilities

• Work with project management team to develop project budgets and monitor to ensure that actual construction costs are kept within the approved project costs.
• Preparing tender and contract documents, including bills of quantities details regarding quantities, with identified commercial risks and ensuring strict adherence to contractual terms and conditions.
• Negotiating costs, evaluating bids and procuring the services of contractors, subcontractors and consultants.
• Tracking of variations to the contract that may affect costs and ensuring accurate, robust and timely cash flow and value reporting, periodical forecasting and cost management for projects. 
• Tracking changes to designs and construction works and adjusting budget projections accordingly. 
• Liaising with contractors, consultants, client representatives and other third parties on commercial issues, including analyzing completed work, agreement of variations, claims and the preparation of applications for project payments. 
• Minimizing the costs of projects and enhancing value for money, while still achieving the required standards and quality. 
• Working closely with the Procurement Team on the development of procurement strategies for projects.
• Performing site visits, assessments, measurements and valuation of work done on sites.

Knowledge/Skills

• Must understand how to perform cost control analysis and draw up reports on changes to work and contractor’s claims. 
• Must have a good understanding of how to perform cost control analysis and draw up reports on changes to work and contractor’s claims.
• Must understand the different types of bonds and where they are applicable Advance Payment, Retention, Performance, Bid etc.
• Must understand how to prepare material, labor schedule, BOQ with rates taking off with project drawings. 
• Must have an excellent understanding of how to prepare valuations and variation claims 
• Must understand how to price project preliminaries in relation to extension of time. 
• Must understand the preambles and conditions of contract FIDIC, SMM and JCT 
• Ability to read and interpret Architectural, Structural and M&E drawings.

Working Relationships

• Internal Project Management Team, Architect, Procurement and Finance Teams 
• External Clients, Contractors and Consultants 
• Executive Management