Facilities Supervisor CIL at Sahara Group

Job Description

Accountabilities

• Responsible for the overall daily operation of the facility to include coordinating all technical and support staff.
• Carry out daily walk-around inspections to identify ‘’red flags’’, possible maintenance, aesthetics, or environmental issues
• Direct coordination of all technical activities and vendor/contractor activities on assigned sites 
• Responsible for developing work schedules and technical Rota/ work shift system and monitoring of such.
• Daily processing of work-orders and actively assigning the right resources or make requisitions towards closing out work orders. 
• Documentation – Register, monitor and file servicing schedules, work orders, material usage, job completion certificates and invoices for all maintenance activities.
• PPM (Plan Preventive Maintenance and other periodic FM activities) – daily monitoring of PPM and raising PM work requests at least 2 weeks before they are due for              adequate planning and execution.
• Stock management - Weekly inventory report of maintenance consumables in storage and timely identification of re-order level. Carry out monthly stock audit, collate                material requisition for all departments and raise purchase order to the procurement department for processing.
• Make-readies – carry out Post departure inspections (PDIs) with exiting tenants and coordinate renovation of vacant units.
• Report – Prepare and send out weekly facilities report on maintenance activities executed, pending or on-going during the week, to include work order reports.
• Petty Cash – accountable for expenses and reconciliation of petty cash.
• Direct engagement with clients
• Schedule and coordinate daily toolbox talk with facility team
• Public bills – responsible for monitoring, review, review and initiating payment of public bills like electricity, water, parking and waste management.
• And other task that may be assigned.

Requirements

• HND/ Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field (preferred)
• Minimum of 2 years of experience in facilities management
• Strong knowledge of building systems, maintenance procedures, and health and safety regulations.
• Excellent leadership and team management skills.
• Strong project management skills, with the ability to manage multiple projects simultaneously
• Excellent communication and interpersonal skills.
• Proficiency in facilities management software and tools.
• Ability to work under pressure and manage competing priorities.