Malaria Consortium Nigeria is committed to tackling the large number of malaria cases and deaths in the country. Working in partnership with the Ministry of Health and other partners, we lead and support three major malaria control initiatives in the country: Support to the National Malaria Control Programme (SuNMaP); NetWorks and MAPS. Our areas of focus in...
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Job purpose
The Finance Officer will provide a full accounting function in maintaining financial records of all transactions in accordance with Malaria Consortium’s financial policies and procedures to the respective state offices.
Scope of work
The State Finance Officer will be responsible for the accurate and timely posting of all invoices approved, petty cash management and banking, filing of field office monthly financial information inclusive of payment vouchers and procurement.
The State Finance Officer handles all cash receipts and payments as well as advising the Project Manager and Financial Accountant on any concerns about financial issues and sharing suggested solutions.
Key working relationships
The State Finance Officer will be based in a state and will report to the state coordinator while interacting directly with other staff including the supply chain / admin officer, M&E officer and other staff in the field office. Indirectly they report to the Zonal/Hub Accountant based in Abuja or any of the states.
Key accountabilities (percent of time spent on each area)
Financial transactions (60%):
- Receives all invoices from suppliers and prepares the Invoice authorisation forms.
- Reviews and post all invoices onto the purchase ledger, ensuring the accuracy of codes, complete support documentation and necessary approval from the authorised personnel as per the authorised signatory list (ASL).
- Prepare monthly reports to the state coordinator as set on monthly finance timetable which comprises the following:
- Bank reconciliation statement including copy of bank statement
- Aged list of outstanding Advances and Other ledger balances
- Fixed asset register update and Spot Check reports
- Authorised Petty Cash Count Certificate and reconciliations
- Monthly timesheet update
- End of Month Checklist
- Advise the state coordinator and Financial Accountant on any concerns on financial matters and share suggested solutions.
- In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team and auditors.
- Follow up on the stock balance of pre-printed financial documents (forms, vouchers, receipts etc.) and make a timely replacement order before stock outs occur.
Payment processing (30%):
- Prepare all payments either cash, cheque or bank transfers and obtains approval from the authorised personnel.
- Scrutinise all payment requests, including advances for travel and activities that these are in accordance with Malaria Consortium policies and procedures.
- Issue all travel and activity advances to staff and consultants.
- Check all advances are settled with the set timeframes as per the finance policy, bringing any late settlements or concerns to the attention of the state coordinator.
- Post payments onto PS Financials ensuring accuracy and timeliness.
Petty Cash (10%):
- Keep the petty cash impress system and records, making payments as approved by the authorised personnel.
- Take collections and issue proper receipts, making the deposit of all cash collections in a timely manner.
- Count Petty Cash at least on a monthly basis with the supply chain / Admin Officer.
- Post all petty cash invoices and vouchers into the general ledger with accurate codes and on a timely basis.
Person specification
Qualifications and experience:
Essential:
- HND or Bachelors degree in Accounting or relevant degree.
- At least one year in a Finance/Accounts Officer position.
- Working knowledge of accounting software.
Desirable:
- Experience of working in a smaller remote field office as the lead finance person.
- Knowledge of NGO sector.
- Part qualified member of an accounting professional body.
Work-based skills and competencies:
Essential:
- Excellent interpersonal and communication skills.
- Good computer skills with high proficiency in Microsoft Excel.
- Good analytical skills.
- Strong ability to be able to manage and prioritise multiple tasks.
- Willingness to learn at all times.
go to method of application »
Job purpose
The Finance Officer will provide a full accounting function in maintaining financial records of all transactions in accordance with Malaria Consortium’s financial policies and procedures to the respective state offices.
Scope of work
The State Finance Officer will be responsible for the accurate and timely posting of all invoices approved, petty cash management and banking, filing of field office monthly financial information inclusive of payment vouchers and procurement.
The State Finance Officer handles all cash receipts and payments as well as advising the Project Manager and Financial Accountant on any concerns about financial issues and sharing suggested solutions.
Key working relationships
The State Finance Officer will be based in a state and will report to the state coordinator while interacting directly with other staff including the supply chain / admin officer, M&E officer and other staff in the field office. Indirectly they report to the Zonal/Hub Accountant based in Abuja or any of the states.
Key accountabilities (percent of time spent on each area)
Financial transactions (60%):
- Receives all invoices from suppliers and prepares the Invoice authorisation forms.
- Reviews and post all invoices onto the purchase ledger, ensuring the accuracy of codes, complete support documentation and necessary approval from the authorised personnel as per the authorised signatory list (ASL).
- Prepare monthly reports to the state coordinator as set on monthly finance timetable which comprises the following:
- Bank reconciliation statement including copy of bank statement
- Aged list of outstanding Advances and Other ledger balances
- Fixed asset register update and Spot Check reports
- Authorised Petty Cash Count Certificate and reconciliations
- Monthly timesheet update
- End of Month Checklist
- Advise the state coordinator and Financial Accountant on any concerns on financial matters and share suggested solutions.
- In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team and auditors.
- Follow up on the stock balance of pre-printed financial documents (forms, vouchers, receipts etc.) and make a timely replacement order before stock outs occur.
Payment processing (30%):
- Prepare all payments either cash, cheque or bank transfers and obtains approval from the authorised personnel.
- Scrutinise all payment requests, including advances for travel and activities that these are in accordance with Malaria Consortium policies and procedures.
- Issue all travel and activity advances to staff and consultants.
- Check all advances are settled with the set timeframes as per the finance policy, bringing any late settlements or concerns to the attention of the state coordinator.
- Post payments onto PS Financials ensuring accuracy and timeliness.
Petty Cash (10%):
- Keep the petty cash impress system and records, making payments as approved by the authorised personnel.
- Take collections and issue proper receipts, making the deposit of all cash collections in a timely manner.
- Count Petty Cash at least on a monthly basis with the supply chain / Admin Officer.
- Post all petty cash invoices and vouchers into the general ledger with accurate codes and on a timely basis.
Person specification
Qualifications and experience:
Essential:
- HND or Bachelors degree in Accounting or relevant degree.
- At least one year in a Finance/Accounts Officer position.
- Working knowledge of accounting software.
Desirable:
- Experience of working in a smaller remote field office as the lead finance person.
- Knowledge of NGO sector.
- Part qualified member of an accounting professional body.
Work-based skills and competencies:
Essential:
- Excellent interpersonal and communication skills.
- Good computer skills with high proficiency in Microsoft Excel.
- Good analytical skills.
- Strong ability to be able to manage and prioritise multiple tasks.
- Willingness to learn at all times.
go to method of application »
The Finance Assistant will provide finance functions including clerical work and accounting tasks for maintaining proper financial records of all transactions in accordance with MC financial procedures to the respective field offices and Abuja.
The Finance Assistant will be responsible for timely filing of field/country office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.
The Finance Assistant will deal with all payments documentation as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution within his/her capacity.
The Finance Assistant will be a member of staff in the State or Abuja and will report to the State finance Officers for State and Abuja finance Officers for the Country Office while interacting directly with other staff including operations officers, administrative officers and other technical staff in the field office. S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the Hub Accountants.
Key accountabilities:
Finance work (50%):
- Review all transactions and ensure completeness of documentation and approvals.
- Review attendance using the approved Database and prepare payment schedules for participants of SMC personnel to ensure names in attendance sheet tally with Database and Schedules.
- Prepare payment vouchers, ensure correctness of cost classification and coding
- Receive payment advice and attached relevant documents to file
- Preparing Payment schedule of all meetings, workshop and training participants and consultants
- Safeguarding the organisation resources by scrutinizing all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures.
- Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock out occurs.
- Work with Finance Officer to ensure PV is raised with all supporting documents for every payment made and filed.
- Advising the Finance Officer on the arising financial matters and sharing areas of concern with suggested solutions.
- Maintain an excel journal template for recording of all payments completed and share with Finance Officer weekly for posting.
Suppliers Invoice (15%):
- Track all suppliers & vendors invoices received by Finance Officers.
- Prepare all invoice payments and obtain approval from the authorised personnel.
Operations related work (30%):
- In charge of scanning, filling and archiving all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
- Ensure Finance Documents (PVs) are arranged as per Malaria Consortium Finance Manual filing requirement.
- Keep track of all payment documents to ensure they are sent/ received to/in Country Office.
Perform other duties as required by Finance Officer, Accountant and Finance Manager. This will include but not limited to (5%):
- Support audit by making documents available.
- Support in Asset spot check and physical verification.
Person specification Qualifications and Experience:
Essential:
- Bachelor’s degree or Higher National Diploma in Accounting, Finance, Business Admin, or Social Sciences.
- Minimum of 1 year post graduation experience in a finance team, with at least 6 months in Finance or Accounts support role.
Desirable:
- Experience working with an INGO is an added advantage.
- Good working knowledge of Microsoft Excel and other software skills.
Work-based skills and competencies:
Essential:
- Knowledge of NGO donors and their financial reporting requirements
- Excellent computer skills with high proficiency in Microsoft excel
- Good analytical and reporting skills
- Strong ability to be able to manage and prioritize multiple tasks
- Willingness to always learn.
- A self-starter
- Excellent interpersonal and communication skills
- Excellent File and documentation management skills
- High integrity and confidentiality handling sensitive data.
Desirable:
- Working knowledge of accounting software is an added advantage
- Trustworthiness, Stress tolerance and operational decision-making skills is an added advantage.
go to method of application »
The Finance Assistant will provide finance functions including clerical work and accounting tasks for maintaining proper financial records of all transactions in accordance with MC financial procedures to the respective field offices and Abuja.
The Finance Assistant will be responsible for timely filing of field/country office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.
The Finance Assistant will deal with all payments documentation as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution within his/her capacity.
The Finance Assistant will be a member of staff in the State or Abuja and will report to the State finance Officers for State and Abuja finance Officers for the Country Office while interacting directly with other staff including operations officers, administrative officers and other technical staff in the field office. S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the Hub Accountants.
Key accountabilities:
Finance work (50%):
- Review all transactions and ensure completeness of documentation and approvals.
- Review attendance using the approved Database and prepare payment schedules for participants of SMC personnel to ensure names in attendance sheet tally with Database and Schedules.
- Prepare payment vouchers, ensure correctness of cost classification and coding
- Receive payment advice and attached relevant documents to file
- Preparing Payment schedule of all meetings, workshop and training participants and consultants
- Safeguarding the organisation resources by scrutinizing all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures.
- Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock out occurs.
- Work with Finance Officer to ensure PV is raised with all supporting documents for every payment made and filed.
- Advising the Finance Officer on the arising financial matters and sharing areas of concern with suggested solutions.
- Maintain an excel journal template for recording of all payments completed and share with Finance Officer weekly for posting.
Suppliers Invoice (15%):
- Track all suppliers & vendors invoices received by Finance Officers.
- Prepare all invoice payments and obtain approval from the authorised personnel.
Operations related work (30%):
- In charge of scanning, filling and archiving all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
- Ensure Finance Documents (PVs) are arranged as per Malaria Consortium Finance Manual filing requirement.
- Keep track of all payment documents to ensure they are sent/ received to/in Country Office.
Perform other duties as required by Finance Officer, Accountant and Finance Manager. This will include but not limited to (5%):
- Support audit by making documents available.
- Support in Asset spot check and physical verification.
Person specification Qualifications and Experience:
Essential:
- Bachelor’s degree or Higher National Diploma in Accounting, Finance, Business Admin, or Social Sciences.
- Minimum of 1 year post graduation experience in a finance team, with at least 6 months in Finance or Accounts support role.
Desirable:
- Experience working with an INGO is an added advantage.
- Good working knowledge of Microsoft Excel and other software skills.
Work-based skills and competencies:
Essential:
- Knowledge of NGO donors and their financial reporting requirements
- Excellent computer skills with high proficiency in Microsoft excel
- Good analytical and reporting skills
- Strong ability to be able to manage and prioritize multiple tasks
- Willingness to always learn.
- A self-starter
- Excellent interpersonal and communication skills
- Excellent File and documentation management skills
- High integrity and confidentiality handling sensitive data.
Desirable:
- Working knowledge of accounting software is an added advantage
- Trustworthiness, Stress tolerance and operational decision-making skills is an added advantage.
go to method of application »
Job purpose
The primary roles of the Technical Specialist (TS) would cover strategic technical support, capacity development, evidence and knowledge development and dissemination, and technical representation.
S/he would work with the Programme Director (PD) and team in providing technical guidance in the direct implementation of SMC activities, covering macro and microplanning, training, logistic system, social behavioral change communication, SPAQ distribution, quality assurance (QA) and supportive supervision at the state, LGA, health facility and community levels as per the agreed performance framework targets.
The TS would lead in ensuring Malaria Consortium’s strategic objectives and targets and contributions to Nigeria malaria targets are realized.
He/She would also lead in the review of Malaria Consortium routine ITN, SMC and other chemoprevention strategies implemented in the project and continuously provide technical appraisal and how these can achieve increasing effectiveness/cost effectiveness.
Scope of work
Using an integrated, coordinated, system strengthening and resilience enhancing approach, the TS provides strategic technical and programmatic support to ensure that project interventions is implemented according to the national guideline and global best practices.
The Technical Specialist (TS) will provide additional technical support working closely with the Senior Country Technical Coordinator (SCTC), to the technical team at the country office level with specific attention to follow-up on ToRs, concept notes, engagement of technical assistance (TA), TA and programme reports, tracking/follow up on technical quality of state level activities through interphase with the STOs. S/he would also be involved in representation of the programme during meeting with PRs and other stakeholders.
Key working relationships
The Technical Specialist will work under the line-management of the Programme Director with dotted line management of the SCTC and in close collaboration with the colleagues in the country office, dotted line relationship to the State Technical Officers, other GF SRs, partners and stakeholders would deliver aspects of the programme as per the specified job tasks and expected deliverables.
Key accountabilities
Technical contributions (70%)
- Support the development of technical workplans and provide quarterly project performance updates.
- Support states to ensure that rollout of programme service delivery activities meet international standard of quality;
- Initiate/follow-up on approval of ToRs for all activities to be carried out at the national, state, LGA, health facility and community level;
- Work in liaison with country office team to closely monitor delivery of ToRs; obtain reports in a timely manner and ensure the proper sign-off of all submitted reports.
- Provide technical support, including building their capabilities, to the state teams in the planning and implementation of all programme activities including malaria prevention (routine ITNs distribution & IPTp), case management (diagnosis and treatment), quality of care (QoC), integrated community case management (iCCM/CHIPS);
- Ensure the GF project’s adherence to technical quality assurance processes for MC in programme planning and implementation.
- Document innovation and best practices that are related to the programme.
- Support the documentation, synthesis, and dissemination of programme learning and evidence to inform programme improvement.
- Represent MC on malaria Technical Working Groups (TWGs) and other relevant health coordinating committees at national level as designated.
Project Management (20%)
- Support collation, review, and submission of routine project service delivery activity reports to Programme Director.
- Support Project Director to follow up Country Office review feedback on reports and other project documents.
- Contribute to preparation of the quarterly Progress Update and Disbursement Request (PUDR) to the donor.
- Contribute to quarterly lessons identification and learning, documentation and dissemination
- Contribute to project transition strategy and ensure inclusion of relevant activities to promote sustainability within the workplan and smooth transition of the programme to government.
- Be part of the Malaria Consortium learning & development (L&D) and quality assurance groups.
Representations (10%)
- Represent MC on malaria Case Management Subcommittee, SMC Expert Group and other relevant health coordinating committees at national level as may be delegated.
- Be part of the relevant Malaria Consortium/global technical community of practices (CoPs);
- Represent the GF/SMC programme/MC externally as might be assigned by the PD, SCTC and/or West & Central Africa Programme Director (WACPD).
Person specification
Qualifications and experience:
Essential:
- A Degree in Medicine plus a master’s in public health, Health Policy, Epidemiology or another relevant specialty with at least ten years work experience, is a minimum requirement;
- Previous experience working at national level with oversight for at least 3 states
- Demonstrable experience working with national programmes and engaging with stakeholders at that level.
- Significant experience of working in developing countries and experience with GF or GAVI funded programmes would be an added advantage;
Work-based skills and competencies:
Essential:
- Knowledge of global and country specific malaria policy and guidelines.
- Knowledge of medical supplies procurement and supply chain management.
- Technical knowledge and skills in control of malaria, pneumonia and diarrhoea.
- Demonstrable report writing and presentation skills.
- Excellent project management and M&E skills; and familiarity with accountability and learning
- Excellent written and spoken English.
Method of Application
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