Job Opportunities at Excel and Grace Consulting

Key Responsibilities

• Data Entry & Record Keeping: Accurately input and manage company records, databases, and royalty statements.
• Basic Bookkeeping: Assist with financial administration, ensuring accurate record-keeping for business transactions.
• Meeting Coordination: Schedule meetings, prepare agendas, take minutes, and follow up on action points.
• Project Management Assistance: Support the coordination of music projects and ensure key deadlines are met.
• Music Briefs & Research: Assist in developing music briefs and market research for sync opportunities.
• Creative People Liaison: Communicate with artists, producers, and industry professionals to coordinate projects.
• Campaign & Fundraising Support: Assist in planning and executing marketing campaigns and fundraising initiatives.
• Music Registration & Administration: Help register and track music works across different platforms and databases.
• Social Media Support: Contribute to content scheduling and engagement on various platforms.
• Legal Duties: Issuing & filing agreements with our artists using bespoke templates
• Document Management: Organise and maintain paperwork generated by the Nigerian team, creative assistants, and external agents.

Requirements

• Experience: Minimum of five years in a clerical or administrative role.
• Software Proficiency: Strong experience using Google Docs, and Microsoft Office (Word, Excel, PowerPoint).
• Fluent English: Excellent written and spoken English for clear communication.
• Attention to Detail: Strong ability to organise, manage files, and handle large amounts of data.
• Time Management: Ability to manage multiple tasks and prioritise workload efficiently.
• Communication Skills: Ability to liaise with team members, artists, and external stakeholders professionally.
• Proactive Attitude: Self-motivated, able to work independently, and keen to contribute to a growing business.
• Adaptability: Willingness to take on new tasks and support different business areas when needed.

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Job Summary

• The Operations Supervisor is responsible for the daily oversight of catering operations, ensuring seamless workflow, effective cost control, and the delivery of high-quality service. 
• This role demands strong inventory management skills, advanced proficiency in Microsoft Excel for tracking supplies and costs, and a sharp focus on food aesthetics, particularly in canapé presentation. 
• The ideal candidate is highly organized, detail-oriented, possesses excellent leadership skills, and is committed to maintaining exceptional customer service standards.

Key Responsibilities

• Inventory Management: Track stock levels, maintain accurate records in Excel, conduct audits, and minimize waste.
• Operations & Logistics: Oversee food preparation, packaging, and timely delivery while ensuring hygiene and safety standards.
• Food Presentation: Ensure appealing canapé styling and packaging consistency for high-end events.
• Event Execution: Coordinate with clients, supervise service quality, and resolve on-site challenges.
• Team Leadership: Train and manage kitchen and service staff, assign tasks, and monitor performance.
• Financial & Admin: Track costs, prepare reports, and implement cost-saving strategies without compromising quality.

Qualifications

• Degree in Hospitality Management or related field preferred.
• Proven experience in catering or food service operations, including supervisory experience.
• Advanced proficiency in Microsoft Excel for inventory management and cost tracking.
• Strong knowledge of food safety and hygiene regulations.
• Excellent communication, interpersonal, and leadership skills.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Strong attention to detail and a passion for food presentation.

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Job Description

• The Executive Assistant provides high-level administrative support to the Managing Director, ensuring the efficient and effective operation of the MD's office.
• This role requires exceptional organizational skills, discretion, tact, and the ability to manage complex schedules and prioritize tasks in a fast-paced environment. 
• The Executive Assistant acts as a key point of contact for the MD, interacting with internal and external stakeholders at all levels.

Key Responsibilities

• Proactively manage the MD's complex and ever-changing calendar, including scheduling appointments, meetings, and travel arrangements. Anticipate potential conflicts and prioritize appointments effectively.
• Coordinate all travel logistics for the MD, including booking flights, accommodations, transportation, and preparing detailed itineraries. Manage visa applications and other travel documentation as needed.
• Serve as the primary point of contact for the MD, screening calls, emails, and correspondence. Draft and prepare correspondence, reports, presentations, and other documents on behalf of the MD. Communicate effectively with internal and external stakeholders, maintaining a professional and courteous demeanor.
• Prepare meeting agendas, gather relevant materials, and ensure the MD is well-prepared for all meetings. Take accurate minutes during meetings and distribute them promptly.
• Assist with special projects as assigned by the MD, including research, data collection, and project coordination. Track project progress and ensure deadlines are met.
• Manage the MD's expenses, including processing expense reports, tracking receipts, and reconciling credit card statements.
• Maintain the highest level of confidentiality regarding sensitive information and matters pertaining to the MD's office and the company.
• Oversee the smooth operation of the MD's office, including managing supplies, maintaining files, and ensuring a professional and organized work environment.
• Build and maintain strong relationships with internal and external stakeholders, acting as a liaison between the MD and others.
• Manage access to the MD, prioritizing requests and ensuring the MD's time is used effectively.

Qualifications

• Bachelor's Degree in Business Administration, Communications, or a related field preferred.
• Proven experience as an Executive Assistant, preferably supporting C-level executives.
• Exceptional organizational, time management, and prioritization skills.
• Excellent communication skills (written and verbal).
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Ability to handle multiple tasks simultaneously and meet deadlines in a fast-paced environment.
• High level of discretion and confidentiality.
• Professional and polished demeanor.
• Males are required for gender balance.

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Job Description

• The Digital Marketing & Customer Engagement Personnel will handle online brand visibility, content creation, and customer interactions to attract new clients and maintain strong relationships. 
• This role combines digital marketing, social media management, and customer service to drive engagement and sales. The ideal candidate should be creative, tech-savvy, and customer-focused, with a passion for food aesthetics and storytelling.

Key Responsibilities

• Digital Marketing: Develop and execute online marketing strategies, run targeted ads, and collaborate with influencers for brand exposure.
• Social Media Management: Grow and manage social media pages, create high-quality content (photos, videos, reels), and engage followers.
• Customer Engagement: Respond to inquiries, manage orders, handle feedback, and build strong client relationships.
• Sales & Promotions: Develop campaigns, identify corporate partnerships, and create loyalty programs to boost sales.

Requirements

• Interested candidates should possess a B.Sc or HND qualification with 2-3 years experience
• Experience in digital marketing, social media management, or customer service.
• Strong knowledge of social media algorithms, analytics, and ad management.
• Proficiency in Canva, Photoshop, CapCut, or similar design/video editing tools.
• Excellent writing and storytelling skills.
• Understanding of food photography and aesthetics.
• Strong customer service and multitasking abilities.
• Must reside in Alcon, Woji or its Environs