Job Opportunities at Africa Field Epidemiology Network (AFENET)

Job Description
The responsibilities of the Administrative Assistant include:

• Provide logistics support for program training and field activities
• Support the Administrator in compiling periodic program reports and updates.
• Support the program office in a variety of Administrative, financial and operational duties
• Performs a variety of routine to moderately skilled clerical support functions, including word processing, data entry, financial management, and other related duties as assigned;
• Works with Administrator to prepare and reconcile travel and operational expenses for program staff, residents and NSTOP officers field activities related to polio response. Ensure payments are made timely and vouchers for reimbursement are accurate;
• Support Administrator in coordinating travel plans for program staff, residents and NSTO officers assigned to polio response activities;
• Support in maintaining field reports from residents and graduates assigned to polio response activities:
  • May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality;
  • Keep appointment book accurately filled in with name, phone number and exact procedures;
  • Any other duties that may be assigned by the immediate supervisor.

Qualification and Experience

• First University Degree
• At least two years’ experience in office Administration.

Knowledge Requirements:

• Language proficiency: Level IV English (Fluency in Both written and oral) is required
• Ability to establish and maintain good relations with people at various levels and of different nationalities
• Proven knowledge of modern office procedures
• Proficiency in Microsoft Office, especially the use of MS Excel

go to method of application »

Responsibilities
The responsibilities of the Accounts Assistant include:

• Review of financial documents to ensure accuracy of the information there in and compliance with the organization’s financial policies and procedures.
• Preparation of vouchers and entering the transactions in to the accounting package and/or excel ledgers.
• Review advance requests to ensure that no additional advance is given while there is an unaccounted for advance against a staff.
• Undertaking a thorough review of accountabilities submitted by staff and sub recipients to ensure accuracy, reasonableness and completeness of the accountabilities.
• Ensure monthly generation of advance report and their submission to the Finance Manager for review before passing them to staff and sub recipients with outstanding advances.
• Keep track of all advances to ensure accuracy of the advance balances and assist to reconcile them.
• Review the petty cash transactions to ensure accuracy, reasonableness, completeness of documentation and that value for money was obtained before the approve for replenishment by Finance Manager;
• Ensure proper maintenance of the cash books for all the bank accounts.
• Ensure proper coding of all the expenditures is done in line with the organization’s approved codes.
• Coordination on financial matters with third parties like vendors, banks, URA, NSSF, etc.
• Proper filing of all the accounting and supporting documents with proper references for ease of document tracing and ensure they are kept in accordance with the Organization’s and donor requirements.
• Any other assignments that may be assigned by the immediate supervisor

Qualification

• First degree in Accounting

Experience:

• At least two years’ experience in Accounting

Knowledge Requirements:

• Language proficiency: Level IV English (Fluency in Both written and oral) is required
• Ability to establish and maintain good relations with people at various levels and of different nationalities
• Proven knowledge of modern office procedures
• Proficiency in Microsoft Office, especially the use of MS ExcelResponsibilities
  The responsibilities of the Accounts Assistant include:
• Review of financial documents to ensure accuracy of the information there in and compliance with the organization’s financial policies and procedures.
• Preparation of vouchers and entering the transactions in to the accounting package and/or excel ledgers.
• Review advance requests to ensure that no additional advance is given while there is an unaccounted for advance against a staff.
• Undertaking a thorough review of accountabilities submitted by staff and sub recipients to ensure accuracy, reasonableness and completeness of the accountabilities.
• Ensure monthly generation of advance report and their submission to the Finance Manager for review before passing them to staff and sub recipients with outstanding advances.
• Keep track of all advances to ensure accuracy of the advance balances and assist to reconcile them.
• Review the petty cash transactions to ensure accuracy, reasonableness, completeness of documentation and that value for money was obtained before the approve for replenishment by Finance Manager;
• Ensure proper maintenance of the cash books for all the bank accounts.
• Ensure proper coding of all the expenditures is done in line with the organization’s approved codes.
• Coordination on financial matters with third parties like vendors, banks, URA, NSSF, etc.
• Proper filing of all the accounting and supporting documents with proper references for ease of document tracing and ensure they are kept in accordance with the Organization’s and donor requirements.
• Any other assignments that may be assigned by the immediate supervisor

Qualification

• First degree in Accounting

Experience:

• At least two years’ experience in Accounting

Knowledge Requirements:

• Language proficiency: Level IV English (Fluency in Both written and oral) is required
• Ability to establish and maintain good relations with people at various levels and of different nationalities
• Proven knowledge of modern office procedures
• Proficiency in Microsoft Office, especially the use of MS Excel

go to method of application »

Job Description
The responsibilities of the Data Technical Officer include:

• Developing and implementing integrated District Health Management Information Systems (DHIS) for routine data, semi- permanent data, and survey data.
• Manage information, communications and technology ICT Solutions, materials and experiences developed by DHIS Developers.
• Conduct DHIS Training for health workers, LIOs, PHCCs, SIOs, Ministry of Health officials etc. at LGA, state and national levels.
• Develop DHIS2 training programs
• Use communication and information technology to support health care services.
• Perform data cleaning, sorting, pruning, storing and archiving and analysis of data.
• Perform Map analysis for GIS Projects.
• Perform other tasks assigned by the Data Management Team Lead and Coordinator.

Certifications, License, Physical Requirements or Other Expertise Required

• First Degree in Health Sciences, Computer Sciences, Statistical Analysis or Public Health.
• Experience in assessing and/or supporting health information systems in Nigeria.
• Must have a holistic understanding of Health Information Systems Program
• Experience in Programming Languages such as Python, C++, PHP, Net and other related languages.
• Experience in GIS Map analysis (ARC GIS, QGIS, Health Mapper)
• Must also have previous experience working with DHIS.
• Experience with STATA, Math Lab, SPSS, CSPRO, Epi Info, SAS.
• Experience with Routine Immunization and Polio Programs or any public health related projects.
• Advanced Academic/Professional qualification will be an added advantage.

Knowledge Requirements:

• Proven knowledge of modern office procedures.
• Fluency in English Language.
• Ability to establish and maintain good relations with people at various levels and of different nationalities

go to method of application »

Job Description
The responsibilities of the Communication Officer include:
Source and draft original online content for the Program/project website, print publications and media outlets.

• In-charge of the communications function between the Program and relations with the outside world
• Manage the outgoing information linked to the organization and in charge of marketing the program
• Update the intranet with new content
• Prepare daily news briefs on issues in the health sector and program achievements
• Update and manage contact database of Program partners, stakeholders and associates
• Manage the program/project mini-library
• Support speech writing through research on related subject
• Foster positive relationships between program and the media
• Support generation of new ideas in the Public Affairs office
• Asses the overall organization and content of the material to determine its suitability for the intended audience, medium, market and purpose.
• Select, create or secure appropriate visual elements (e.g. images, sidebars, headings, video clips) if necessary, in keeping with the requirements and constraints of the publication (e.g. budget, schedule, format, medium). Determine the appropriate content and length of captions.
• Identify, create, or secure appropriate supplementary and referencing material (e.g. glossaries, endnotes, web menu items, hyperlinks).
• Communicate clearly and diplomatically with the author or project supervisor to confirm structure, request clarification of content, and propose or negotiate broad editorial changes.
• Offer overall support to the program as shall be assigned by the supervisor from time to time in the best interest of the organization.

Qualifications

• A Bachelor's degree in Mass Communication, Public relations or relevant qualifications
• Experience of 3 years in the same field with a reputable organization
• Prior service in Public Health related service is of added advantage.

Knowledge Requirements:

• Language proficiency: Level IV English (Fluency in Both written and oral) is required
• Ability to establish and maintain good relations with people at various levels and of different nationalities
• Proven knowledge of modern office procedures
• Proficiency in Microsoft Office

go to method of application »

Responsibilities
The responsibilities of the Driver include:

• Drive program vehicle to convey program staff, guests and commodities as approved.
• Ensure that the office vehicle is in good mechanical and functional condition;
• Maintain documentation for administrative use such as mileage and trip authorization tracking information;
• Witness and ensure that defects are sufficiently fixed at the contractual garage;
• Receive and ensure that office mail is delivered to respective destinations and;
• Handle any assignments that may be assigned from time to time

Certifications, License, Physical Requirements or Other Expertise Required

• Completion of secondary school
• Valid driving license
• Three years driving experience in a recognized public or private organization
• Trade test level 1

Knowledge Requirements:

• Language Proficiency: Level IV English (fluency in both written and oral) is required.
• Ability to establish and maintain good relations with people at various levels and of different nationalities
• Proven knowledge of modern office procedures

go to method of application »

Job Description
The responsibilities of the Transport Officer include:

• To provide Transport administrative support functions to the NFELTP/NSTOP office.
• Direct supervision of all NFELTP/NSTOP drivers to ensure discipline and compliance with lawful directives and assignments;
• Daily monitoring of all vehicles using the installed Vehicle tracking system or as requested by the supervisor
• Prepare transport plans/ dispatch vehicles within Abuja and outside Abuja movements of personnel
• Prepares daily reports for all vehicles detailing conformity to movement schedules as indicated in Vehicle Log Sheets.
• Make spot checks and ensure the drivers fill the various documents accurately at all times. This includes Log sheets, mileage records, service cards and fuel records. -
• Prepare electronic reports, print and file the same reports for each vehicle every day for management use
• Follow up on Vehicle insurance and maintenance
• Follow up on all personnel issues related to drivers i.e. contract validity, recruitment, training, evaluation etc.
• Prepare a monthly report to the administrator entailing a monthly activity analysis giving recommendations on their administration and operations
• Should be ready to travel within Nigeria to execute responsibilities
• Any other related duty assigned by Supervisor

Qualification and Experience

• First degree in Engineering
• Post graduate degree in Management/ administration is an added advantage
• Minimum three years’ experience in transport management in an organization with a fleet of vehicles
• Good knowledge of Transport Management and related disciplines.  Ability to acquire sound knowledge of AFENET rules, regulations and procedures.  
• Proficiency in Microsoft Office; especially the use of MS Execl
• Ability to establish and maintain good relations with people at various levels
• Language Proficiency: Level IV English (fluency in both written and oral) is required

go to method of application »

Job Responsibilities
The responsibilities of the data manager include:

• Ensure that data generated is properly managed and analyzed to facilitate data-driven decision making
• Design data collection instruments and databases as needed
• Train state and LGA consultants on data collection and electronic data entry
• Train national program officers
• Provide support to state and LGA consultants to assure data of sufficiently good quality
• Regularly analyze collected data and provide feedback to state and LGA consultants
• Provide regular updates to polio communication team on key performance indicators
• Provide data for partner reports, donor reports and presentations

Qualification

• Master's degree (or equivalent) in Data Danagement, Epidemiology, Public Health or related field.

Prior Work Experience

• Possess at least 3 years’ experience in data management, and or working with public health surveillance /monitoring and evaluation system
• Experience working with District Health Information System 2 (DHIS2)
• Experience in Routine Immunization (RI) at the LGA or state level.
• Experience in Programming Languages such as Python, C++, PHP, .Net and other related languages.
• Experience in GIS Map analysis (ARC GIS, QGIS, Health Mapper)
• Must also have previous experience working with DHIS.
• Experience with STATA, Math Lab, SPSS, CSPRO, Epi Info, SAS

Knowledge Requirements
Language Proficiency:

• Level IV English (fluency in both written and oral) is required.

Job Knowledge:

• A good understanding of public health, data compilation and management and data analysis.
• In addition, experience or knowledge of immunization and public health surveillance systems is an advantage.

Skills and Abilities:

• Possess advanced data management and analysis skills and proficiency with data management software (EPI-Info, Microsoft Excel, Access, SAS, SQL, or STATA).
• Experience with web-based applications is desired.