Administrative Assistant at African Field Epidemiology Network (AFENET)

Job Description
The responsibilities of the Administrative Assistant include:

• Provide logistics support for program training and field activities
• Support the Administrator in compiling periodic program reports and updates.
• Support the program office in a variety of Administrative, financial and operational duties
• Performs a variety of routine to moderately skilled clerical support functions, including word processing, data entry, financial management, and other related duties as assigned;
• Works with Administrator to prepare and reconcile travel and operational expenses for program staff, residents and NSTOP officers field activities related to polio response. Ensure payments are made timely and vouchers for reimbursement are accurate;
• Support Administrator in coordinating travel plans for program staff, residents and NSTO officers assigned to polio response activities;
• Support in maintaining field reports from residents and graduates assigned to polio response activities:
  • May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality;
  • Keep appointment book accurately filled in with name, phone number and exact procedures;
  • Any other duties that may be assigned by the immediate supervisor.

Qualification and Experience

• First University Degree
• At least two years’ experience in office Administration.

Knowledge Requirements:

• Language proficiency: Level IV English (Fluency in Both written and oral) is required
• Ability to establish and maintain good relations with people at various levels and of different nationalities
• Proven knowledge of modern office procedures
• Proficiency in Microsoft Office, especially the use of MS Excel