Job Openings at Tincan Island Container Terminal

Roles and Responsibilities
Shift Management:

• Oversees the field execution of terminal operations during assigned shifts.
• Ensures vessel operations are executed according to vessel plans.
• Monitors operations at the yard and examination to ensure all scheduled tasks are completed adequately.
• Ensures that equipment and manpower are available and correctly positioned to execute vessel and yard operations within assigned shifts
• Attends daily operations meetings to align on the status of work for the shift.

Operational Efficiency:

• Receives the discharge and loading plan from the planning section and prepare the vessel layout plan.
• Allocates yard ranges for imports and exports per vessel.
• Implements operational plans and procedures to enhance productivity.
• Structures and establish goals and procedures, set priorities, and efficiently direct daily tasks of teams with consideration to safety, efficiency, lean methodology, cost controls, and efficient utilization of equipment and labour.

Safety and Compliance:

• Enforces health, safety, and environmental regulations.
• Conducts regular safety inspections and audits.
• Ensures compliance with relevant regulatory laws and organizational policies.
• Ensures team members attend weekly safety toolbox meetings and adhere to safety rules and operations best practices.
• Ensures vessel operations team members are equipped with personal protective equipment.

Terminal Performance Monitoring:

• Tracks key performance indicators (KPIs) and reports on operational performance.
• Analyses data to identify trends and areas for improvement.
• Implements corrective actions to address performance gaps.
• Completes required documentation associated with operations in an accurate and timely manner.

Communication and Reporting:

• Maintains clear and effective communication with all stakeholders.
• Prepares and submits shift reports detailing operational performance, incidents, and actions taken.
• Communicates vessel operations sequence and stevedoring requirements to subordinates.
• Shares reports with vessel owners regarding the status of the discharge and loading of the vessel at regular intervals.

Team Leadership:

• Supervises and supports shift supervisors and operational staff.
• Provides training and development to enhance team performance.
• Fosters a positive and collaborative work environment.
• Implements systems for monitoring and evaluating the work of direct reports.
• Performs other duties as assigned by the line manager.

Requirements

• Candidates should possess Bachelor's Degrees with 7+ years relevant work experience.

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Job Description

• The Operations Controllermanages the activities of the function that serves as the central processing unit of the terminal operating system.
• The incumbent will work with the representatives of various functions such as marine operations, yard operations, MHC, RTG, etc., to ensure that productivity objectives are met daily.

Key Duties and Responsibilities
Strategic Leadership:

• Cascades departmental yearly goals/performance objectives into the section/unit
• Coordinates with the Head of Operations in preparation of a yearly implementation plan for sectional/unit goals and performance objectives
• Puts systems in place to monitor and evaluate the sectional/unit plans and progress
• Provides leadership and direction for the section/unit
• Ensures synergy among all the teams in the section/units
• Oversees and coordinates every activity of the unit/section.

Vessel Pre-Arrival Planning:

• Request and receive all the required documents and plans (vessel plan) for the vessel from the planning team within the stipulated timeframe.
• Follows up, monitors, and supervises all the teams (planning, yard, equipment) in the section/unit
• Requests and receives the distribution of the yard operations - yard layout and allocation.
• Oversees the process of yard allocation for the incoming vessel and exports plan, and barges in alignment with Ships’ schedule.
• Liaises with Shift Managers to coordinate physical distributions of equipment through the managers (MHC, RTG, Plants, etc.) for vessel and yard operations ahead of vessel arrival.

Planning Execution:

• Liaises with the shift managers upon vessel arrival to coordinate vessel and yard operations based on initial plans
• Monitors the operations from the control room and provides status reports at regular intervals
• Monitors productivity by publishing productivity data for planning reviews and adjustments
• Liaises with the shipping lines’ planner for information update on vessel operation and disseminates it to all teams involved
• Liaises with all other teams and stakeholders during planning execution to ensure all activities are properly executed.
• Evaluates the work done at the end of every shift and reconciles it with the outstanding activities at the beginning of the next shift
• Checks with the shipping line’s vessel planner and the vessel chief officer to confirm if every operation is in order before the end of the vessel operations within the intervals of 3-2-1 hours
• Monitors the sequence of vessel’s operations in conjunction with the shift manager and effect changes where / when it is necessary.

Post-Execution:

• Reviews all operations reports (vessel, yard, and equipment report) sent by the various teams that works with the control room to ensure they are void of errors
• Monitors and follows up with the Yard and Marine Analyst on delays that might exist.

Team and People Management:

• Attends to the welfare of team members.
• Prepares monthly roster in consultation with other HODs and communicates it to relevant stakeholders for documentation.
• Maximizes productivity of the team through the implementation of TICT’s performance management system.
• Recommends appropriate training for team members to close performance & development gaps.
• Supports the process of recruitment of team members.
• Performs any other duties as required by the business.

Minimum Educational Qualifications / Certifications / Years of Experience

• Minimum of HND or its equivalent in Supply Chain, IT, or Maritime-related discipline.
• Minimum of 5 years of cognitive experience in a related role.
• Certificate from the standard institute of shipping and Lean Six Sigma (Green Belt).

Skills and Competency Requirements:

• Knowledge of ports and terminal operations (planning, vessel, yard, equipment, examination and control room)
• Knowledge of the maritime industry (especially the shipping lines)
• Proficiency in Microsoft office tools, (especially MS Excel)
• People Management skills
• Efficient Resource Allocation
• Experience using terminal software
• Problem-solving skills
• Effective Communication Skills
• Planning & Organizational Skills
• Strong Physical Stamina
• Ability to perform under pressure
• Good Judgement & decision-making skills
• Problem-solving orientation
• Strong & firm personality
• Good Interpersonal skills
• Listening Skills
• Leadership & Communication Skills
• Negotiation Skills
• Ownership Mindset.

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Roles and Responsibilities
Process Improvement and Optimization:

• Lead initiatives to improve technical processes, increase operational efficiency, and reduce waste.
• Analyse existing workflows, identify bottlenecks, and propose data-driven solutions for continuous improvement.
• Implement best practices in operational excellence across the organization.

Operational Planning:

• Develop and manage comprehensive technical plans for maintenance, resource allocation, and project timelines.
• Ensure alignment between operational plans and business goals, delivering on time and within budget.
• Monitor and track progress on key operational projects, making adjustments as needed to meet deadlines and quality standards.

Data Analysis and Reporting:

• Collect and analyse operational data to identify trends, opportunities for improvement, and key performance indicators (KPIs).
• Provide actionable insights to management by creating detailed reports and dashboards.
• Support decision-making by offering data-driven recommendations for process enhancements.

Collaboration and Stakeholder Management:

• Work closely with cross-functional teams to ensure smooth operations.
• Facilitate team collaboration to meet project objectives and deliver improved performance across technical operations.

Maintenance Planning and Execution:

• Develop and oversee preventive maintenance schedules, ensuring equipment and machinery are in optimal condition.
• Coordinate with technical teams to plan and execute maintenance tasks efficiently, minimizing downtime.
• Track and analyse maintenance performance to identify improvement opportunities.

Project Management:

• Lead technical projects from inception to completion, ensuring adherence to timelines, budgets, and quality standards.
• Coordinate with various departments to ensure the successful execution of operational initiatives.
• Manage project documentation, ensuring that all processes and learnings are well-documented.

Compliance and Safety:

• Ensure that all technical operations comply with industry regulations and safety standards.
• Participate in audits and inspections to verify compliance and improve safety measures where necessary.

Other Duties:

• Perform other duties as assigned by the HOD.

Requirements

• Candidates should possess a Bachelor's Degrees with 7+ years relevant work experience.