REPORTS TO: State Teal Lead
LOCATION: Katsina Nigeria
Purpose / Scope of Work:
The success of this nutrition project depends largely on timely implementation of achievements and achievement of set targets. Hence, the objective of the Program Officer position is to provide technical support leadership in the roll-out of the project planned activities in the state which include program management, reporting, and documentation of best practices.
Management and Functional Relationships:
Under the supervision of the State Team Lead, and technical leadership from the Program Manager, the Program Officer will develop and manage program interventions, supervise the Program Associate and provide mentorship to the program interns.
Job Responsibilities:
The Program Officer will Lead the daily implementation of both nutrition-sensitive and specific interventions that contribute to the prevention, detection, and management of malnutrition in the state. Activities will include the promotion / supporting adoption of recommended Maternal, Infant and Young Child Nutrition (MIYCN) practices and Homestead Food Production (HFP), monitoring and supervision of community-level nutrition screening including the rollout of Mother Led Middle Upper Arm Circumference (MUAC) approach, support the supplementation of pregnant women with multiple micronutrient supplementation as well participation in planned nutrition surveys and assessments. The Program Associate will also support capacity building for health workers, Nutrition Focal Persons, and food systems actors to enhance the production and consumption of safe, diverse and nutritious foods.
Specific Responsibilities:
- Responsible for developing a detail implementation plan and track activity progress in collaboration with M&E associate.
- Responsible for monitoring and supervision of the day-to-day implementation of nutrition and related activities and ensuring they are in accordance with the agreed work plan and global best practice.
- Lead capacity-building activities for field-level nutrition staff including on-the-job training and supportive supervision.
- Work closely and collaboratively with internal and external stakeholders to ensure the achievement of concrete and sustainable results.
- Supervise activities aimed at promoting appropriate Maternal, Infant, and Young Child Nutrition (MIYCN) Practices and Homestead Food Production (HFP) to improve household dietary diversity and multiple micronutrient supplementation of pregnant women.
- Regularly monitor and ensure that the nutrition team in the field has the necessary tools (i.e., data collection tools, job aids, IEC materials, etc.) and supplies required for quality implementation of planned nutrition activities.
- Participate in nutrition assessments and surveys planned in the catchment area.
- Participate in periodic program monitoring and evaluation activities including baselines, end lines, midterm reviews, lesson learning exercises, and compilation of success stories.
- Ensure timely submission of quality weekly and monthly nutrition activity reports.
- Develop monthly financial forecast and quarterly financial need forecast in line with the detailed project activity plan/Monthly activity plans and send it to Program Manager
- Ensure sound monitoring and joint supervision of program activities in close collaboration with other programs.
- Participate in the Nutrition Technical Working Group (TWG) meetings.
- Support the state to plan for special events like World Breast Feeding (WBF) week, Maternal, Newborn and Child Health (MNCH) Week etc.
- Perform any other duty as assigned by the state team lead or program manager.
QUALIFICATIONS:
- Minimum of a bachelor’s degree in nutrition, Food Security, Agriculture or other related fields, a relevant master’s Degree is a plus
- Verbal and written language skills in English required.
- Minimum of (4) years’ experience in nutrition and/or food security and livelihood programming or related sector
- Previous experience working in the project states.
REQUIRED SKILLS:
- Ability to work independently and take initiative.
- Ability to learn complex program procedures.
- Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.
- Strong office and organizational skills.
- Demonstrated ability to work as an effective team member in a complex and fast paced environment.
- Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants.
- Demonstrated ability in computer skills for word processing, spreadsheets, and presentations (Microsoft Office applications preferred); and ability to learn new software packages.
Success Profile
- Able to work with minimal supervision and able to meet up set deadlines.
- Ability to use the Internet and computer software such as Microsoft Office, Outlook etc
- Must possess good interpersonal skills and be a good team player
- Demonstrate excellent personal integrity and confidentiality
- Ability to speak the local language is highly desirable and an added advantage.
- Willingness to travel to remote areas.
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Job Responsibilities:
The Procurement Officer will provide support to the Procurement team with project procurement processes, tracking procurements of goods and services through the procurement cycle, ensuring that adequate competition is achieved for procurements, and providing regular procurement mentoring to project staff to support project implementation. He/She will work under the direct supervision of State Team Lead/Coordinator and Co-managed by the Procurement and Logistics Coordinator to carry out the following key responsibilities:
Procurement Compliance: Procure goods and services in strict adherence to Helen Keller\'s procurement policies and procedures, as well as donor compliance standards. Maintain comprehensive procurement records, including a supplier database, and uphold the efficiency of procurement processes, ensuring timely and cost-effective outcomes.
Project Procurement Oversight: Oversee and monitor the execution of project procurement plans, employing Strategic Planning, Sourcing and Supplier Management strategies. Engage and follow up with relevant staff to ensure seamless project procurement.
Contractual Management: Manage the end-to-end procurement process, including the development and execution of contractual agreements with suppliers. Foster positive relationships within the supplier network, conduct effective negotiations, and oversee contract management.
Specific Responsibilities: Procurement Management
- Support to establish, lead, and implement procurement processes to support activity implementation for the project, from initial sourcing through delivery and in accordance with donor rules and regulations, and Helen Keller Intl policies. This involves the process of overseeing competitive solicitation and selection vendors, negotiation of contracts, forecasting demand, and managing the fulfilment of supply.
- Ensures all procurements are implemented with highest integrity, transparency, and competitively, and in accordance with Helen Keller’s Code of Conduct and Ethics Policy.
- Understand and comply with Helen Keller Procurement Manual and templates, and internal review and approval procedures.
- Coordinate with project team members, both operations and technical, to identify procurement needs and timelines, providing timely feedback and updates to project teams on progress of their procurements and organizing regular meetings as needed to troubleshoot and review best practices.
- Prepare and issue procurement solicitations based on approved purchase requisition and in accordance with Helen Keller policies. Manage and oversee receipt of offers, ensuring confidentiality of all offers until such time offers are evaluated by the bid evaluation committee.
- Coordinate committee members to attend committee meetings, conduct proper evaluation of offers, and document discussions and decisions following Helen Keller templates.
- Prepare and issue procurement contracts, in Helen Keller templates. As applicable, negotiate contract terms with vendors.
- Support purchase requestor in overseeing the receipt of goods/services from vendor, ensuring requestor completes the required Goods and Services Received Note. Document any errors with the vendor and maintain follow-up action items.
- Work collaboratively with the purchase requestor and finance team to analyze invoices to ensure payment is made against confirmed/accepted goods and services and at cost matching procurement contract.
- Provide coaching and mentoring for project staff in understanding and following required procurement procedures, roles and responsibilities.
- Travel to field-based offices to provide support, training, and oversight of procurements in those offices. Support a structured reporting structure with field-based staff and ensure all field-based procurements are conducted in accordance with Helen Keller policies and donor regulations.
- Ensure robust documentation of all procurements and maintain all procurement documentation in organized file system.
- Undertake any other duties as assigned.
Success Factor:
The successful Procurement Officer possesses the ability to learn quickly, exercise sound judgment, take initiative, maintain excellent organizational skills, adhere to procedures and deadlines, and pay meticulous attention to detail. She/he upholds high professional work ethics, collaborates effectively with diverse individuals, and ensures compliance with Helen Keller and donor policies. She/he also demonstrates proactivity, creative problem-solving, and a strong commitment to teamwork.
Qualifications Required:
- University Degree in purchasing or related field.
- 5 years’ experience in procurement.
- Ability to work under pressure.
- Planning and scheduling skills.
- Experience using K-Procure or any other procurement database
- Experience in donor funded project or INGO preferred.
- Excellent interpersonal skills; demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.
- Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality.
- English fluency including business terminology required.
- Demonstrated intermediate computer skills in Microsoft Office Suite applications.
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