Jobs at Interior Woodwork Limited

GENERAL JOB DESCRIPTION    

The Head of Finance & Account is responsible for all areas relating to financial reporting, developing and maintaining accounting principles, practices and procedures to ensure accurate and timely financial statements    

DUTIES & RESPONSIBILITIES    

• Manage and oversee the daily operations of the accounting department including month and end-year process, accounts payable/receivables, cash receipts, general ledger, payroll and utilities, treasury, budgeting, cash forecasting, revenue and expenditure variance analysis, trust account statement reconciliations, check runs, fixed asset activity, debt activity
• Monitor and analyze accounting data and produce financial reports or statements
• Establish and enforce proper accounting methods, policies and principles
• Prepare standard operating procedures for the accounts department
• Overseeing team members to handle different account duties as assigned. 
• Improve systems and procedures and initiate corrective actions
• Establish and maintain fiscal files and records to document transaction
• Serve as the lead point of contact for all customer account management matters
• Clearly communicate the progress of monthly/quarterly initiatives to internal and external stakeholders
• Negotiate contracts and close agreements to maximize profits
• Obtain and maintain a thorough understanding of the financial reporting and general ledger structure.
• Ensure an accurate and timely monthly, quarterly and year end close.
• Engaging Clients via emails chats or calls on any billing issue: renewals, incomplete payments, refunds or any other issue as the case maybe.
• Ensure the timely reporting of all monthly financial information.
• Ensure the accurate and timely processing of positive pay transactions.
• Ensure the monthly and quarterly Bank Compliance activities are performed in a timely and accurate manner.
• Prepare, monitor budget and forecasting activities.
• Monitors and analyzes department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.
• Advises staff regarding the handling of non-routine reporting transactions.
• Work to ensure a clean and timely year end audit.
• Supervise the general ledger group to ensure all financial reporting deadlines are met.
• Assist in development and implementation of new procedures and features to enhance the workflow of the department.
• Provide training to new and existing staff as needed.
• Work with each direct report to establish goals and objectives for each year and monitor and advice on the progress to enhance the professional development of staff
• Other duties as assigned.

EDUCATION & TRAINING    

• A B.Sc. Accounting or Finance

KNOWLEDGE & EXPERIENCE    

• 8-10- years professional experience in the accounting field and managerial roles within the period

SKILLS & ABILITIES    

• Knowledge of accounting soft wares such as Sage, Xero, QuickBooks, Peachtree etc.
• Proficient in Microsoft offices 
• Resourcefulness
• Strong verbal and written communication skills.
• Strong interpersonal, supervisory and customer service skills required.
• Ability to multi-task, work under pressure and meet deadlines required.
• Personal integrity and high work ethical standards
• Adaptability
• Attention to details
• Resilience

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DUTIES & RESPONSIBILITIES

Concept Design:

• Bring great, fresh ideas to the team that are project-appropriate;
• Develop vignettes and hand sketches of architectural ideas that work in the space and meet intended design goals; articulate why concepts work to the team using sound, logical reasoning;
• Produce concept boards of images for feedback and approval from the CEO and clients, which capture the intended look and attitude and that reflect branding and positioning with architecture, color finish materials, and lighting;
• Select in-budget materials and finishes that support the concepts;
• Consistently incorporate scale and balance, designing elements that “fit” the space for maximum impact;
• Demonstrate proficiency in lighting as a design element, including how to use lighting and shadows for impact
• Regularly follow trends in hotels, architecture and interior design so that own work and ideas are of an “international” caliber and level of sophistication, and in order to incorporate the latest technology and operational needs
• Manages the team involved in the concept design

Implementation:

• Ensure quality and efficiency for assigned tasks and deliverables; maintain billable efficiency rate of 80%;
• Actively work on high-level tasks and deliverables for multiple projects simultaneously;
• Perform red line markups and pickups of delegated work and/or complete packages of deliverables;
• Produce sets of production documents in both design development (DD) and CD phases
• Maintain a daily task list for assigned projects discussing time allotments, schedules, and delegations;
• Assist project teams to ensure delays are adequately documented and mitigated;
• Prepare for regular project team meetings pertaining to project tasks, deliverables and milestones;
• Communicate directly with client agents, subcontractors and architects
• Write clear, articulate meeting and communications notes
• Prepare or confirm key notes for inclusion in plans
• Incorporate finish materials, their required applications, and their installation requirements into drawings and plans
• Analyze photos, sketches, cut sheets and construction details of cabinetry and millwork and determine their fabrication technique; then draw comprehensive details and sections

Team Management:

• Accept responsibility and accountability
• Hold team and individuals accountable to deliver upon commitments
• Follow through on personal and team goals; overcome challenges and obstacles
• Manage production resources effectively; maintain the prescribed billable hour level on a weekly basis, and communicate any deviation with the Project Manager; coordinate personal schedules as needed
• Contribute to initial and revised time estimates for projects
• Understand and demonstrate the need for open and direct communication, both verbally and in writing; ensure that team communications are consistent and thorough
• Communicate with the CEO regularly, alerting them of possible problems or conflicts with project specs, drawings, vendor delays, etc.
• Demonstrate a highly organized and systematic approach to producing a project; understand the necessity to keep the team and project tasks list updated and complete
• Demonstrate a high degree of time management skill and constantly seek to streamline processes and procedures in order to increase quality and efficiency
• Regularly review sets of the team’s deliverables for accuracy, efficiency and thoroughness
• Take initiative to make positive change; assist the team to produce quality projects
• Participate in the important meetings
• Willingly take on the role of subject matter expert in those areas in which he is highly versed
• Other duties as assigned by the management.

EDUCATION & TRAINING

• A bachelor’s degree in Architecture

KNOWLEDGE & EXPERIENCE

• Minimum of 10-years professional experience in similar role.

SKILLS & ABILITIES

• Excellent Communication skills with ability to engage with staff at all levels as well as with clients.
• Strong leadership skills and a team player
• Critical Thinking, Problem Solving and Decision Making skills
• Working experience in a reputable international architecture company
• Handled large scale of projects , good design sense and detailing skills