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The Human Resources for Health (HRH) Assistant (Programs) is based in Abuja and reports to the Program Officer. The HRH Assistant (Programs) will work closely with the Program Officer and Finance and Administration Team to ensure that the program activities are adequately monitored and documented. This position will also work with the team to ensure that the project activities are of high quality and adhere to global standards, national policies, and best practices on HR systems strengthening. The position will also ensure the adaptation and integration of emerging knowledge and innovative solutions within HWM activities.

Responsibilities

• Support the Program Officer to plan, track and implement the Grants under Contract (GUC) activities
• Support the Program Officer to monitor workplan activity implementation by tracking activity progress and preparing regular reports on activity status
• Support the Program Officer to prepare regular activity reports for leadership and for USAID as necessary
• Support the Program Officer and Monitoring, Evaluation, and Learning (MEL) Specialist to track project indicators
• Coordinate meetings with stakeholders
• Properly file or otherwise document trip reports, scheduled meetings, and project deliverables
• Work with the Program Officer and Finance and Administrative Team to generate monthly project burn rate trackers for partners and contribute to reports and discussions on how to tackle issues if they occur
• Other duties as assigned

Qualifications

• A Bachelor’s degree in the Sciences, Public Health, Social Work, or Community Development or related field or a Bachelor’s degree in the Humanities
• Possess excellent organizational, analytical, oral, and written communications skills in English
• Ability to work well on a team.

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The Program Officer (PO) will be based in Abuja and reports to the Country Director. He/she will act as the point of contact the technical team. The position will support general administration, office coordination, project monitoring, and other tasks associated with the project. The PO will work closely with the Abuja and State offices to ensure activities are on time and in budget. This position will also work with the team to ensure that the activities are of high quality and adhere to global standards, national policies and best practices on human resources systems strengthening.

Responsibilities

• Work with the Grants Management team to plan and oversee the implementation of grants under contract (GUC) activities using collaborative quality improvement approach
• In collaboration with the Technical Director and State HRH Coordinators, request and monitor on-going implementation of the work plan and share findings with the Country Director
• Work with the Finance Manager to ensure proper financial management, reporting, and administration of the project by the partners
• Support in the preparation of monthly, quarterly, and annual reports of program activities and update the Country Director and State HRH Coordinators on the status of program implementation
• Support the Country Director in tracking and following up on work plans, budgets, and deliverables for each partner
• Lead the process of coordination of meetings with stakeholders and ensure that reports of meeting are properly documented for program use
• Work with the Finance team and Grants Management Team to track project burn rates by partners and result areas and advise on the strategies to improve burn rate
• Support the Finance Manager in the development of program strategies, partners grant documents, work plans, and budgets for GUCs as needed
• Perform other duties as assigned

Knowledge, Skills, and Abilities

• Previous knowledge of work plan and proposal development
• Ability to analyze program budgets and monitor work plan implementation
• Excellent analytical, critical enquiry, and report writing as well as basic program management skills
• Working knowledge of USAID policies and local organizations including civil society organizations (CSOs)
• Sensitivity to cultural differences and understanding of the political and ethical issues on a broad array of program subjects
• Excellent communication and interpersonal skills with proven ability to represent in external events
• Ability to organize systems to monitor administrative and implementation results
• Ability to use a computer with strong Excel skills
• Excellent ability to work within and across teams and ensure cohesion in a multi-dimensional program portfolio
• Ability to plan and prioritize own work under tight deadlines, as well as to work on his/her own initiative and as a member of a team

Qualifications

• A Bachelor’s degree in Sciences, Public Health, Social Work, or Community Development or related field or a Bachelor’s degree in the humanities with 4-5 years of relevant experience with international and local organizations
• Knowledge of at least one professional program management training is highly desirable (PRINCE, PMP, etc.)
• Experience in monitoring and evaluation (M&E) is desirable

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The Finance and Administration Officer (FAO) will be based in Abuja and reports to the Director of Finance and Administration. He/she will act as the point of contact for all employees, providing Finance and administrative support. The position will support the general administration, office coordination, finance, human resources, procurement, travel, logistics, and operations tasks associated with the project. The FAO will work closely with the Abuja and State offices to ensure proper controls are in place. This position will also work with the team to ensure that the project activities are of high quality and adhere to global standards, national policies, and best practices on human resources systems strengthening.

Responsibilities

Financial Management:

• Prepare checks, receipts, and journals
• Prepare payments before secondary review or approval from his/her supervisor and/or designated approvers
• Enter data entry of all approved vouchers into the QuickBooks (accounting system)
• Prepare monthly schedules for of all statutory deductions and WHT remittance
• Support petty cash management, including verification and review of petty cash payments for accuracy, legitimacy, and reconciliation of remaining cash with the Finance Manager whenever replenishment is required
• Support the review project staff advance and expense reports for accuracy
• Track sub-ledger balances, including receivable accounts for individual staff ensuring that outstanding travel advances are settled before issuing new advances
• Assist Finance Manager in maintaining and ensuring transactions are fully supported, approved, properly filed, and conform to laid down requirements
• In liaison with the Finance Manager, ensure adequate maintenance of all Abuja financial records
• Provide office running cost analysis and forecasting as required

Procurement and Asset Management:

• Support local and regional purchases as per defined threshold and maintain tracking and documentation systems that will facilitate future processing, payment, and audit requirements
• Assist in procurement, clarifying specifications, analyzing quotations, and seeking for approval, ensuring purchases are made according to approved specification and price and quantity- and quality-inclusive
• Maintain up-to-date register of preferred suppliers and vendors and solicit periodic evaluation and performance input from main service users
• Track contracts and initiate procurement processes to ensure about-to-expire agreements are renewed in a timely manner
• Ensure inventory quantities are sufficient for needs by coordinating regular inventory checks and timely ordering of supplies
• Ensure office equipment and facilities are in good working condition at all times
• Support in maintenance of fixed assets register by updating asset register, issue of asset movement for signing and approval, outdoor asset repair permission, etc., with the Senior Operations Manager
• Ensure tagging and branding of Banyan Global assets is conducted
• Ensure vehicle maintenance is done satisfactorily and in accordance with policy

Other Administrative Duties:

• Follow-up with Director of Finance and Administration in resolving issues as they come up
• Coordinate delivery of items to the Abuja and State offices as the case may be
• Communicate pressing operations issues to the Director of Finance and Administration for technical assistance and further directives
• Support the review of existing administrative systems and procedures and make recommendations to the Director of Finance and Administration accordingly
• Perform other duties and responsibilities as assigned by the Director of Finance and Administration

Qualifications

• A Bachelor’s degree, preferably in Accounting, Business Administration, or related social science field
• Relevant experience in finance, logistics planning, and procurement
• Excellent cross-cultural communication and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, clients, and consultants
• Good organizational and planning skills
• Demonstrated ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to details
• Prior supervisory experience preferred
• Proficiency in the use of Microsoft office application packages like Excel, Word, or other customized accounting software and comfort in a Windows PC environment

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The Human Resources for Health (HRH) Assistant (Administration) is based in Abuja and reports to the Finance Manager. The HRH Assistant (Administration) will work closely with the Abuja and State offices to ensure proper controls are in place. This position will also work with the team to ensure that HWM activities are efficiently and effectively conducted.

Responsibilities

General Administration:

• Assists with the organization of meetings and events on- and off-site as directed, which may include the setting up of rooms, arranging catering and refreshments, ensuring the necessary equipment is in place and functioning, taking minutes where necessary, and the preparation of papers for distribution
• Provide support to the grant under contract (GUC) activities

Travel and Logistics:

• Ensure smooth operations at the Abuja office and coordinate travel logistic support required by Abuja and State offices
• Allocating office vehicles and car hire vendor to staff for official assignment and processing approval of fueling cards for project vehicles
• Ensure in-country travel logistics for international short-term technical assistance (STTA)
• Work with the security team by providing journey management updates as required
• Provide guidance and direction to the driver and monitor performance
• Provide instruction on vehicle use in accordance with policy
• Any other task assigned by supervisor consistent with the scope of this position

Qualifications

• A Bachelor’s degree in Social or Management Sciences
• Good organizational and planning skills
• Demonstrated ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to details