Jobs at Ascentech Services Limited

Responsibilities

• Administrative Support: Secretaries provide administrative support to ensure efficient operation of the office. This includes managing correspondence, organizing files, and scheduling appointments.
• Communication: They serve as a primary point of contact for internal and external stakeholders, answering phone calls, responding to emails, and greeting visitors.
• Documentation: Secretaries often handle documentation tasks such as drafting letters, memos, and reports. They may also be responsible for proofreading and editing documents.
• Scheduling: Managing calendars, scheduling meetings, and arranging travel itineraries are common tasks for secretaries. They coordinate logistics and ensure that meetings and appointments run smoothly.
• Record Keeping: Maintaining accurate records and databases is crucial. This may involve updating contact lists, tracking expenses, and managing office inventory.
• Office Management: Secretaries play a key role in office management by ordering supplies, coordinating office maintenance, and overseeing administrative policies and procedures.
• Confidentiality: They handle sensitive information with discretion and maintain confidentiality regarding organizational matters.
• Technology Proficiency: Proficiency in office software such as word processing, spreadsheet, and presentation programs is essential. Secretaries may also be responsible for managing office equipment and troubleshooting basic technical issues.

Requirements

• B.Sc/HND in any field and must have completed her NYSC
• Must have 1-2 years’ work experience as a Secretary or Administrative Assistant.
• Familiarity with office organization and optimization techniques.
• High degree of multi-tasking and time management capability.
• Excellent written and verbal communication skills.
• Integrity and professionalism.
• Good communication and organizational skills.
• Proficiency in MS Office.

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Responsibilities

• Initiating bank online portal for payment posted of vendors, customs duty, travel bills, andintercompany fund transfers.
• Preparing and submitting daily sales reports to management.
• Responsible for all financial aspects of the organization.
• To manage &prepare financialreports,and ensure that all financial transactionsare conductedlegally and ethically.
• Preparing and submission of daily advance sales reports/pending dispatch reports.
• Submission of daily management reports.
• Reconciliation of outstanding report.
• Reconciliation of physical inventory with books.
• Recording daily payable/receivable transactions into the ERP system.
• Reconciliation and analysis with vendor statements.
• Preparation of monthly financial statements with all required supporting annexes.
• Passing of monthly provisional entries to ensure proper closure of books.
• Responsible for accounts payable and accounts receivable.
• Reconciliation of withholding tax and remitting with concerned authorities.
• Ensure all monthly statutory payments like VAT, PAYE, andpensionare remitted.
• Assisting inMIS,andad-hoc reporting to management.
• Reconciliation of intercompany balances and submission of reports.
•  Ensuring settlement of travel bills as per company policy.

Requirements

• Good in using Microsoft Excel.
• Reports to the Head of Finance.
• Must be ICAN Certified.
• Candidates with Treasury experience are preferred.
• The candidate must reside in Lagos.
• 7 – 10 years’ work experience.
• Good knowledge ofVAT,andPAYE.
• Working hours (Mon till Sat / 8 am - 6 pm)
• Gender Preference: Both Male and Female.
• To interact frequently with other departments and participate fully in the day-to-day functioning of the business.
• Communication Skills.
• Critical Thinking Analysis of financial and MIS reports,
• Ability to identify deficient work and provide resolution.
• Multi-tasking.
• Good team member.
• Focused and efficient in timely delivering desired outputs.