Executive Assistant at General Electric - GE

Essential Responsibilities:    

Executive Administrative Support: In this role, responsibilities include:

• Act as first point of contact for those approaching the GE Executives, responding to and re-directing incoming enquiries as appropriate.
• Support senior executive staff in scheduling of calendars, managing diaries and events etc.
• Gather market intelligence and preparing reports
• Manage facilities in Nigeria office and provide office management support.
• Handle information requests and performing clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings.

Project Coordination: Responsibilities include:

• Planning, execution, and finalization of projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and third-party contractors in order to deliver projects according to plan.
• Facilities Management and Commercial Events Coordination.

VIP Region Travel Coordination: Responsibilities include:

• Manage protocol and coordinate the region itinerary for visiting GE Officers and VIPs to SSA region
• Liaise with relevant global executive assistants, security, corporate travel and GE staff
• Ensure compliance with GE guidelines on government protocols

Qualifications/Requirements:    

• A university degree in Management, Business Administration or Social Sciences
• Proven experience in dealing at Senior Executives level within a multinational
• Minimum of 5 years of relevant experience, with at least 3 years in supporting Executives
• 3+ years with GE or similar multinational supporting Officers and Senior Executives international travel
• Excellent calendar management skills, travel management, including the coordination of complex executive meetings across multiple geographies
• Team player, inclusive and ability to build relationships
• Strong communication skills with the ability to interact with staff (at all levels) in a fast paced environment at a high level of professionalism and confidentiality
• Outstanding presentation, attention to details, organizational and time management skills
• Strong problem-solving and analytical skills, clear thinker with a high degree of creativity and resourcefulness with experience working in developing markets
• Excellent knowledge of MS Office suite
• Excellent project management skills, good business acumen and attitude in order to support Executive and team in high growth markets
• A valid NYSC discharge or exemption certificate will be required.
• Must have valid authorization to work full-time without any restriction in Nigeria

Additional Eligibility Qualifications:    

Desired Characteristics:    

• Prior work experience in Africa a strong plus. Must possess a valid permit to work in Nigeria
• Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Ability to consistently produce high quality work with an eye for detail and accuracy
• Ability to work flexible working hours - Demonstrated ability to balance workload under short deadlines and changing priorities in a fast-paced environment
• Ability to make independent decisions with minimal oversight … a self-starter and an ability to think ahead and plan for all scenarios

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Essential Responsibilities:    

Executive Administrative Support: In this role, responsibilities include:

• Act as first point of contact for those approaching the GE Executives, responding to and re-directing incoming enquiries as appropriate.
• Support senior executive staff in scheduling of calendars, managing diaries and events etc.
• Gather market intelligence and preparing reports
• Manage facilities in Nigeria office and provide office management support.
• Handle information requests and performing clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings.

Project Coordination: Responsibilities include:

• Planning, execution, and finalization of projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and third-party contractors in order to deliver projects according to plan.
• Facilities Management and Commercial Events Coordination.

VIP Region Travel Coordination: Responsibilities include:

• Manage protocol and coordinate the region itinerary for visiting GE Officers and VIPs to SSA region
• Liaise with relevant global executive assistants, security, corporate travel and GE staff
• Ensure compliance with GE guidelines on government protocols

Qualifications/Requirements:    

• A university degree in Management, Business Administration or Social Sciences
• Proven experience in dealing at Senior Executives level within a multinational
• Minimum of 5 years of relevant experience, with at least 3 years in supporting Executives
• 3+ years with GE or similar multinational supporting Officers and Senior Executives international travel
• Excellent calendar management skills, travel management, including the coordination of complex executive meetings across multiple geographies
• Team player, inclusive and ability to build relationships
• Strong communication skills with the ability to interact with staff (at all levels) in a fast paced environment at a high level of professionalism and confidentiality
• Outstanding presentation, attention to details, organizational and time management skills
• Strong problem-solving and analytical skills, clear thinker with a high degree of creativity and resourcefulness with experience working in developing markets
• Excellent knowledge of MS Office suite
• Excellent project management skills, good business acumen and attitude in order to support Executive and team in high growth markets
• A valid NYSC discharge or exemption certificate will be required.
• Must have valid authorization to work full-time without any restriction in Nigeria

Additional Eligibility Qualifications:    

Desired Characteristics:    

• Prior work experience in Africa a strong plus. Must possess a valid permit to work in Nigeria
• Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Ability to consistently produce high quality work with an eye for detail and accuracy
• Ability to work flexible working hours - Demonstrated ability to balance workload under short deadlines and changing priorities in a fast-paced environment
• Ability to make independent decisions with minimal oversight … a self-starter and an ability to think ahead and plan for all scenarios