Jobs at Plan International

The Opportunity

• The Governance & Executive Department is part of our Global Hub and provides advice, support and representation on legal and regulatory issues, furthering the delivery of Plan International’s strategy, ensuring compliance with legal and regulatory requirements by Plan International, Inc. and its subsidiaries and advising on good governance and the effective management of legal, regulatory, strategic and operational risk throughout Plan International.
• The Data Privacy Manager will support the organisation to continue to embed a data privacy culture with a particular focus on the privacy rights of beneficiaries, working with other departments in the Global Hub (and particularly with the Risk & Compliance Team, the Safeguarding Children and Young People Unit, the Communications Team, the Sponsorship Team, the People and Culture Team, the Information Technology Team), and with Plan International’s programme delivery and fundraising offices globally.  

Key Responsibilities

• To continue to implement an effective and appropriate organisational data privacy strategy within Plan International and its member organisations.
• Ensuring that data privacy becomes fully embedded as a part of business as usual at Plan International by fostering a privacy by design approach and through the development of an extensive range of relationships within key functions Plan International
• To act as the Data Privacy Officer for the purposes of GDPR compliance including being the contact point for the Information Commissioner’s Office and acting as the contact point for any other relevant or supervisory data privacy authorities and coordinating the organisation’s response to any regulatory investigation or data privacy request for information. 
• To assess, develop, review and deliver a regular data protection training programme relevant to Plan International’s personal data processing activities and its global footprint.
• To inform, advise on and monitor compliance with relevant Data Protection laws.
• Developing and maintaining appropriate Data Protection policies, protocols and procedures and advising on the development of and data privacy compliance assurance programme
• Supporting Plan’s International’s response to any data breach incident within its incident and crisis management frameworks.
• Develop a system to maintain comprehensive records of all data processing activities carried out Plan International and the lawful grounds for that processing
• Provision of data privacy compliance risk management advice, strategic guidance and consultation to business units operating globally including assistance with carrying out privacy impact assessments
• Drafting relevant data transfer agreements and data processing agreements where required.              
• Interface with data subjects as necessary to inform them about how their data is being used, their rights to have their personal information erased and the measures Plan International has put into place to protect their personal data.

Location: 

• The location of this role can be flexible where Plan International has an office* that can employ on behalf of the Global Hub and you have the pre-existing right to work and live. 

Expertise, skills and knowledge required
Essential

• Experience in a similar role and an understanding of the Data Privacy risks faced by large organisations carrying out significant data processing activities globally 
• Experience of advising on data privacy issues and driving data privacy related culture change, multinationally. 
• Knowledge of data protection law including data protection regulation (GDPR)
• Excellent senior stakeholder management, including the ability to communicate effectively. 
• The ability to provide clear advice and direction even when faced with competing demands and short deadlines. 
• Experience in managing data incidents and breaches.
• The ability to conduct the role independently and with integrity and to exercise professional judgement
• Knowledge or experience of collection of data from children and the INGO sector is desirable
• Expert knowledge of Data Protection legislation, in particular the GDPR
• Additional recognised Privacy qualifications would be advantageous (e.g. CIPP, ISEB)
• Excellent communication skills (both written and oral)
• Ability to solve problems and identify and implement pragmatic solutions.  
• Able to develop efficient, effective compliance systems and processes that are user-friendly and fit for purpose, Strong drafting skills and powers of analysis with excellent attention to detail including when under pressure. 
• Ability to think and advise strategically.  
• Able to influence and build strong relationships with different types of people at all levels. 
• Self-motivated, efficient and highly organised. 
• Creative problem solver
• Highly effective prioritisation of competing requests
• Ability to influence those over whom the post holder has no direct responsibility
• Strong on delivery and effective completer-finisher 

Salary

• We will be happy to disclose the salary and applicable benefits to applicants as part of this process, however, please kindly note that the salary and employment benefits will be set according to your location and therefore it is not possible to include full details here. 
• As an indication if this role was based in the UK the salary would be circa £58000 

go to method of application »

The Role

• The conflict in Ukraine is resulting in a major humanitarian crisis with over 4 million people having fled to neighbouring countries, and millions displaced within Ukraine. Plan International is responding to the crisis and working in partnership with civil society organisations in Poland, Romania, and Moldova to meet the key needs of those affected by the crisis as well as host communities.
• This position will play a key role in establishing the HR function, providing support to country level activities and will provide HR expertise and guidance to Plan International teams and partners in Poland, Romania, and Moldova, Ukraine and Germany-based Ukraine Response Hub staff.   
• The Ukraine Response Hub is a service-oriented structure to support initiation of activities, and to help find solutions to problems as and when arise. Creative thinking and identifying work arounds to problems faced will be a critical element of the role. 
• The position of HR Manager is an integral part of the team responsible for the HR set up and the overall management of all areas related to Human Resources; to provide guidance on all HR matters and ensure compliance with local laws and Plan International policies.
• Be responsible for induction of all staff and to manage specific projects within HR, to input to the review and development of guidelines and procedures for international and local staff, to manage relationships with key service providers, and implement/maintain systems including payroll and procedures for efficient and effective HR Operations.

Accountabilities

• Set up the HR Function for the Ukraine Response Hub response, ensuring compliance with local employment requirements and alignment to Plan International values and behaviours.
• Have overall responsibility for the design and implementation of relevant HR policies and systems to meet the needs of the response, including but not limited to local and internationally deployed benefits, recruitment and selection policy and procedures.
• Responsible for monitoring staff welfare and ensuring that staff have access to resources to support their well-being.
• Ensuring that the Ukraine Response Hub has effective, efficient, and compliant resourcing strategies in place to ensure that the right numbers of staff with the right skills are recruited in a timely and safe way. These resourcing strategies cover local and international recruitments, international deployment and as well as other resourcing options such as volunteers or external agencies.
• Working with senior managers to ensure that the response program is structured to efficiently deliver effective program outcomes.
• Ensuring that all new staff who are recruited for the response receive a clear induction which provides a thorough understanding of both their own role and responsibilities as well as key organisational priorities and information, including but not limited to the CPP and Whistleblowing Policy.
• Support response locations, assess occupational Safety and Health issues covering both international and national staff working on the Ukraine Response Hub.
• Providing line managers and staff at every level with HR advice and support as required to deal with HR issues and questions that arise related to the response.
• Responding to requests for information or HR reports and trackers from Global Hub or managers as required.
• Provide effective HR business partnering support to the response management so HR issues and needs are understood and captured in strategies, proposals and programs.
• Liaising with Finance to ensure all required HR budget requirements are incorporated in to the response master budget.
• Support proposal development, ensuring appropriate HR costs are incorporated in to funding submissions.
• Provide regular input to the response sitrep.
• Ensuring HR records, including personnel files are set up, accurate and well-maintained in compliance with Plan standards and local requirements.
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures

Key Relationships
Internal:

• Ukraine Response Hub Director and Heads of Mission
• Deputy Director for Operations
• Operational support functions in the Ukraine Response Hub and in operational areas.
• Programme Managers
• Programme Technical Leads
• National Organisations
• Global Hub departments (including People & Culture, Legal, humanitarian, finance,)

External:

• Civil Society Organisations
• UN Agencies
• Institutional Donors
• Embassies
• HR coordinating groups

Location: 

• Germany or other locations where Plan International has a legal entity and the applicant has the pre-existing right to work and live will be considered. Signifiicant travel to Poland, Romania and Moldova will be required. 

Skills, Knowledge and Behaviours Required
Skills:

• Proven HR Management Experience, including establishing HR functions and working in challenging environments.
• Experience of working in humanitarian crises. 
• Proven effective and practical HR management working across several sites and operating in a multicultural and matrix management structure.
• Fluency in English essential. Language skills in German, Ukrainian, Polish, Moldovan or Romanian are an advantage.   
• Proficient in Microsoft office packages, and HRIS systems

Behaviours:

• Striving for high performance across the team and for Plan’s business 
• Strategic thinking and innovation – finding efficiencies in the use of resources 
• Decision making and risk management – identification and action on HR Management in line with compliance requirements and humanitarian ways of working.  
• Influence and communication – able to communicate concerns to managers and teams 
• Building effective teams and partnerships – with teams and suppliers 
• Developing people – leaving a legacy of a locally able team 
• Self-awareness and resilience – operating in a highly volatile and developing context.