Latest Vacancies at Cooperazione Internazionale (COOPI)

Location: Damaturu, Yobe
Duration: 6 Months (Renewable)
Starting Date: ASAP

Context

• COOPI started its operations in North-East Nigeria in July 2014 to carry out a rapid evaluation of the most relevant constraints suffered by the Internally Displaced People (IDPs) displaced by the food crisis and the Boko Haram insurgency in the Lake Chad Basin.
• COOPI’s aim is to support the most basic and pressing needs of communities affected by the conflict. COOPI is providing a multi-sectoral emergency response to the IDPs, returnees and host population focused on food security, nutrition, protection and education.
• COOPI main area of intervention is Yobe state and Borno state and expanding our programs to North West of Nigeria in Sokoto and Kaduna States.

Purpose of the Role
The Country Logistics Coordinator:

• Is responsible for the country’s logistics and security
• Ensures the coordination and management of all aspects related to the country’s logistics and particularly: purchase procedures, goods/services supply, the transport systems and the technical organization of the work of all COOPI’s field offices in the country, in accordance with what is defined by the procedures;
• Is responsible for the security aspects of the mission, under the supervision and in coordination with the Head of Mission and in close collaboration with the HQ.

Responsabilities
Logistics Management:

• Coordinate the country logistics function, both at Country Coordination level and at field office level;
• Ensure that the logistics works correctly in qualitative and quantitative terms, at all different levels and in compliance with the procedures;
• Ensure the correct application of the procedures – COOPI and the donors’ – related to goods and services’ purchases (including planning and necessary documents);
• Follow the suppliers performance in compliance with COOPI’s standards;
• Ensure that the selection process for goods and services and the contracts assignment (calls for tenders) occur in a transparent and coherent way.

Vehicles and Machines Management:

• Ensure the machines/vehicles’ utilization planning, in collaboration with the supervised staff;
• Ensure that vehicles’ maintenance and repair are carried out and that all monitoring reports and regular checks are correctly performed;
• Ensure that, relatively to the use of vehicles and machines, the organization’s procedures and the country’s rules are followed.

Goods and Stock Management:

• Ensure that all goods are included in the inventory, and controlled when entering and exiting the storage space;
• Ensure the stock monitoring and the use of instruments for report writing;
• Monitor the correct goods’ use and conservation;
• Ensure that the correct maintenance of the immovable goods is performed and that the country is provided with rules for correctly making use of these goods;
• Ensure that all logistic-related reports are produced according to what is stated by the COOPI’s procedures and the Country Regulation (vehicles and goods’ management, supplies, purchases, storage space, staff reports etc.).

Staff Management:

• Coordinate, supervise and evaluate the logistical staff work;
• Ensure the training of the country’s logistical staff.

Institutional Relations:

• Represent the organization at all logistical clusters and at security coordination meetings, upon delegation by the Head of Mission.

Security:

• Is responsible for the application, the update and the dissemination of the country security regulation at central and field level;
• Is responsible for conducting security and risk assessment in COOPI areas of intervention, participating to security meeting at central level;
• Cooperate and support the Head of Mission about the expatriate and local staff security.

Requirements
Education / Experiences:

• A Degree in Logistics, Engineering, Business, or related field;
• Minimum of 5 years experience in the humanitarian field as Logistics Coordinator or in a similar position;
• Proficiency in English;
• Demonstrated experience in procurement, distribution, stock management, fleet management, communications and security;
• Experience of working within an insecure environment with responsibility for security planning, monitoring and management;
• Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint);
• Valid driving license.

Soft Skills:

• Strong analytical and practical problem-solving skills;
• Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;
• Very good inter-personal and writing communication skills;
• Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints.

go to method of application »

Donor: Several
Duration: 12 Months
Starting Date: January 2022

Context

• COOPI started its operations in North-East Nigeria in 2014 to carry out a rapid evaluation of the most relevant constraints suffered by the Internally Displaced People (IDPs) displaced by the food crisis and the Boko Haram insurgency in the Lake Chad Basin.
• COOPI’s aim is to support the most basic and pressing needs of communities affected by the conflict. COOPI is providing a multi-sectoral emergency response to the IDPs, returnees and host population focused on food security, nutrition, protection and education.
• COOPI main area of intervention is Yobe State and Borno state and expanding our programs to North West of Nigeria in Sokoto and Kaduna States.

Purpose of the Role

• The Head of Mission provides leadership and strategic direction of COOPI’s operations in Nigeria and is responsible for the implementation and development of the country programme in line with COOPI’s organisational and country strategy, policies and procedures.
• The HoM is also responsible for the management and capacity building of the staff, securing donor funding and to represent the organisation to the government, donors, and other appropriate bodies – including clusters, UN agencies and the media.
• The HoM reports directly to the Regional Coordinator. The position is based in Abuja.

Responsibilities
Institutional Relations:

• Manages relations with the main institutional donors and with potential ones;
• Represents COOPI in the country/area by engaging in relations with institutions, NGOs, local and international organizations and partners;
• Is responsible of the organization’s reputation in the country.

Strategy and Planning:

• Verifies and proposes to the Regional Coordinator the intervention priorities to consolidate the organization’s opportunity to be more involved in the country;
• Contributes to the definition of the Country Strategy and proposes the country planning (projects and coordination).

Projects Management:

• Coordinates and directly monitors projects, guaranteeing the correct implementation in conformity with the contractual obligations and donors’ procedures, and in line with COOPI’s procedures and management standards;
• Coordinates the elaboration, writing and documents’ preparation for presenting new projects, referring to the Regional Coordination and the headquarters support offices;
• Is responsible for the preparation of projects reports and all the monitoring documents requested by the central headquarters;
• Ensures the transmission of all official and administrative project documents to the central headquarters.

Country Office Management:

• Is responsible for all different aspects related to the country office management: economic and financial situation, local regulations, office organization charts, logistics, local and expatriate personnel management, in conformity with the organization’s guidelines;
• Guarantees the respect of the country’s legislation and administrative regulation.

Staff Management:

• Is responsible for the local staff management;
• Participates and supports the Regional Coordination and the Human Resources office in the selection of the expatriate staff;
• Coordinates and monitors the country’s expatriate staff management.

Safety:

• Is responsible for updating the secutity plans at country and field level whenever necessary;
• Follow up on the evolution of national situation on security with the support of dedicated staff;
• Liase with the regionl office and the security advisor in the HQ when necessary.

Economic and Financial Management:

• Is responsible for the country’s economic result;
• Supervises the financial management and ensures – through the administrative function – that all financial reporting deadlines and donor/COOPI’s procedures are respected;
• Participates to the projects/coordination budget preparation;
• Has the signature for all COOPI’s bank accounts in the country.

Visibility:

• Cooperates with the Communication and Fund-Raising office for all communication, awareness and fund raising activities implemented in and for the country.

Requirements
Education / Experiences:

• Advanced Degree in International Education, International Development, Health and Nutrition or a related field or equivalent work;
• Minimum of 5 years experience in the humanitarian field and in a similar position, with a track record of success and results achieved;
• Experience of working within an insecure environment with responsibility for security planning, monitoring and management;
• Desirable experience of working on EU/ECHO, USAID and UN projects
• Proficiency in written and spoken English;
• Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint);
• Valid driving license.

Soft Skills:

• Strong analytical and practical problem-solving skills;
• Strong supervisory abilities and demonstrated capacity of teamwork and of coordination with the relevant actors;
• Very good inter-personal and writing communication skills;
• Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints.