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This scope of work (SOW) sets forth the services to be provided by the Compliance Advisor to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) in Nigeria.

Background: The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award Indefinite Delivery, Indefinite Quantity (IDIQ) contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world. The IDIQ has four task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s maternal and child health, and population and reproductive health programs. GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain. All four task orders are implemented in Nigeria.

The Compliance Advisor joins a cross-functional supply chain budget management unit in support of the USAID Global Health Supply Chain Program - Procurement and Supply Management (GHSC-PSM) and Global Fund projects. The Advisor collaborates with compliance, technical, and finance staff to ensure third-party logistics (3PL) invoices are reviewed for accuracy and completeness. Specifically, the Compliance Advisor is accountable for confirming all invoices under review are backed up with sufficient supporting documentation and are in alignment with contractual terms and conditions. The Compliance Advisor is also accountable for flagging cases where invoices are insufficiently supported, documenting such feedback in a central tracker, and clearly and consistently communicating such feedback to staff responsible for vendor management and communication. Finally, the Compliance Advisor is also accountable for keeping accurate and organized physical and digital files to ensure supervisors have visibility into the status of all invoices under review.

Principal Duties and Responsibilities (Essential Functions)

Invoice Review and File Management

• Review third-party logistics (3PL) invoices against invoice review checklists and standard operating procedures (SOPs); ensure invoices are supported by backup documentation and aligned with contractual terms and conditions.
• Confirm the accuracy of all invoiced charges against applicable contracts and rate cards
• Confirm the presence of contractual deliverables for all invoiced charges and flag noncompliance.
• Keep invoice files organized for smooth retrieval and for onward submission to Finance department.
• Keep pristine records in central tracker of outcomes of reviews, including flags raised on incomplete supporting documentation.
• Document in central 3PL tracker and communicate clear instructions to colleagues on any action required by vendors to provide missing supporting documentation.

Digital Records Management

• Enter status of review into central 3PL tracker; ensure data with respect to status of invoice reviews and invoice review comments are continually updated and checked for accuracy.
• Monitor compliance of colleagues with data entry processes; ensure data in 3PL tracker with respect to status of reviews and invoice comments are updated as invoices proceed through review stages

Qualifications:

• Bachelor’s degree in accounting, business, finance, or related field required; ICAN, ACCA, Certified Fraud Examiner credentials preferred.
• Minimum 5 years of relevant finance, compliance and audit experience required
• Experience working in the logistics industry preferred (warehousing and distribution)
• Experience using project and finance management tools, systems, and trackers required
• Moderate to Expert-level Microsoft application skills required, including Office, SharePoint, and Excel; knowledge of Smartsheet preferred
• Demonstrated ability to communicate clearly and concisely, both orally and in writing
• Background or proven knowledge in project management preferred
• Ability to solve problems creatively, multitask, work under tight deadlines, and learn new concepts quickly
• Fluency in financial and project management systems
• Leads effective meetings and demonstrated presentation skills
• Demonstrated leadership, management, organizational, and decision-making skills

Supervision:

The Compliance Advisor will report directly to the Compliance Manager or designee.

Working Conditions/Duration of Assignment

This is a long-term position for the life of the contract based in Abuja, Nigeria.

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This scope of work (SOW) sets forth the services to be provided by the Integrated Supply Chain Planning Advisor to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project in Nigeria.

Background: The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award Indefinite Delivery, Indefinite Quantity (IDIQ) contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world. The IDIQ has four task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s maternal and child health, and population and reproductive health programs. GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain. All four task orders are implemented in Nigeria.

The Integrated Supply Chain Planning Advisor will provide technical support to the National and State Governments, PEPFAR implementing partners, The Global Fund partners and other relevant stakeholders in developing health product inventory management and positioning across the four task orders ensure access to health commodities and uninterrupted supply to health facilities. S/he in collaboration with other advisors will inform health product planning, distribution, and inventory management to promote uninterrupted access to health service delivery under the direction of the Plan and Source Director or his/her designate.

Principal Duties and Responsibilities (Essential Functions)

• Provide technical support to the National and State Governments and partners in the development of health products inventory management strategy to guide efficient health product positioning for an optimized warehousing and distribution services.
• Support national long-term inventory planning and warehouse network optimization to facilitate timely and efficient distribution of required health products to the clinics.
• Support integrated business planning processes on health commodity management, in-flow and outflow of the products from national and international sources to the clinics.
• Support the collaboration with Deliver and Return Team in the development of efficient long haul distribution plan to maximally utilize warehouse and distribution infrastructures, manage product shelf life and minimize expiry of health products.
• Support the management of aggregated end-to-end commodity demand planning and inventory positioning to ensure uninterrupted access to essential health commodities at the clinics.
• Support the development of long-term forecast of clinic requirements to guide efficient and effective deployment of third-party logistics providers’ assets to support service delivery.
• Provide national support in supply chain system design, implementation, and reviews in line with program changes that will improve access to health commodity needs to patients.
• Support the development of a synchronized inventory management activities in collaboration with forecasting and supply planning team, deliver and return team and state-based field program teams to increase visibility and prompt decision making based on available data.
• Facilitate the development and sharing of months of stock information as required by GHSC-PSM Home Office to monitor national and facility level stock availability data.
• Facilitate capacity development of Government at the National and State levels in the establishment of system for periodic stock status review, presentation and dissemination for decision making.
• In collaboration with the Management Information Systems, team review available logistics data and support development of national stock status report to inform forecasting, supply planning and procurement decisions.
• Provide technical support to health program procurement and supply management technical working group (PSM-TWG) meetings on national inventory management.
• Collaborate with the M&E team to develop and update necessary tools needed for logistics data management and use on health commodities supply chain.
• Support the development of appropriate supply chain presentations and reports on current situations, innovations and supply chain solutions that will promote sustainable systems.
• Maintain a good knowledge and understanding of all office rules and procedures as set forth in the field office policy manual.
• Support achievement of the overall project goals as required to ensure project performance.
• Perform other tasks as directed by Integrated Supply Planning Manager.

Job Qualifications

• Bachelor’s degree Pharmacy, Public Health, Medical Laboratory Science, Supply chain operations or equivalent is required. Master’s degree is an added advantage
• Five (5) years of professional experience in health commodity planning, distribution and inventory management.
• Working experience in health programs, preferably in an international healthcare supply chain management environment desired.
• Specific experience in HIV/AIDS, TB, Malaria, FP & MNCH programs desired
• Demonstrated ability to monitor health supply chain programs
• Strong analytical and problem-solving skills
• Excellent technical writing and oral presentation skills highly desired
• A proven ability to work as part of a team
• Ability to use Microsoft tools in projections and planning is highly desired.
• Ability and willingness to travel in the field
• Experience working on a USAID or donor-funded project preferred
• Fluency in English is required

Supervision

The Integrated Supply Chain Planning Advisor will report directly to the Integrated Supply Chain Planning Manager.

Working Conditions/Duration of Assignment

This is a long-term position for the life of the contract based in Abuja, Nigeria.