Our client, a reputable organization in the pharmaceutical industry, is seeking a highly organized, proactive, and detail-oriented Personal Assistant to provide comprehensive administrative, operational, and personal support to senior management. The ideal candidate will play a critical role in ensuring the smooth day-to-day operations of the executive office by managing schedules, handling correspondence, coordinating meetings, and supporting confidential business activities. This role requires professionalism, discretion, strong communication skills, and the ability to multitask in a fast-paced environment.
Key Responsibilities
Administrative Support Duties
- Manage and maintain the executive’s daily schedule, calendar, and appointments to ensure effective time management.
- Prepare, edit, and format documents such as reports, presentations, memos, and internal communications.
- Handle all incoming and outgoing correspondence (emails, phone calls, letters) professionally and promptly.
- Maintain accurate and well-organized filing systems for both physical and electronic documents.
- Monitor office supplies and coordinate replenishment when necessary.
- Assist with data entry, record keeping, and document control in compliance with company policies and regulatory standards.
Executive & Personal Support
- Act as the primary point of contact between the executive and internal/external stakeholders.
- Anticipate the executive’s needs and proactively address issues before they arise.
- Manage personal errands or assigned tasks discreetly and efficiently when required.
- Handle confidential and sensitive information with the highest level of professionalism and discretion.
Meeting & Travel Coordination
- Schedule, organize, and coordinate meetings, appointments, and conferences.
- Prepare meeting agendas, take accurate minutes, and follow up on action items.
- Coordinate local and international travel arrangements, including flights, accommodation, transportation, and itineraries.
Communication & Liaison
- Liaise with internal departments, vendors, healthcare partners, and regulatory bodies when necessary.
- Draft professional emails and communications on behalf of the executive.
- Ensure timely follow-ups on assigned tasks and correspondence.
Office & Operations Support
- Support the smooth operation of the executive office by ensuring deadlines and priorities are met.
- Assist with project coordination and tracking deliverables where applicable.
- Support compliance with pharmaceutical industry standards and internal company procedures.
Key Performance Indicators (KPIs)
Time Management & Scheduling
- Maintaining an up-to-date executive calendar with no overlapping or conflicting appointments.
- Scheduling meetings, appointments, and reminders at least 24–48 hours in advance where possible.
- Ensuring the executive is adequately prepared and informed ahead of all scheduled engagements.
- Prioritizing tasks based on urgency and importance without delays.
- Ensuring deadlines are tracked and met consistently.
- Minimizing last-minute changes caused by poor planning.
Administrative Efficiency
- Accuracy and completeness of prepared documents (reports, letters, presentations, and memos).
- Proper filing and organization of physical and electronic documents for easy retrieval.
- Timely completion of assigned administrative tasks.
- Consistent updating of records, logs, and databases.
- Effective management of office supplies with no stock shortages affecting operations.
Communication & Correspondence Management
- Timely response to emails, phone calls, and messages on behalf of the executive.
- Clear, professional, and error-free written communication.
- Proper documentation and tracking of incoming and outgoing correspondence.
- Effective follow-up on emails, requests, and action items until closure.
- Professional handling of internal and external stakeholder communications.
Confidentiality & Professional Conduct
- Proper handling and secure storage of sensitive and confidential information.
- Non-disclosure of executive or company-related information to unauthorized parties.
- Compliance with company policies, data protection guidelines, and industry regulations.
- Demonstration of professionalism in all interactions and situations.
- Maintaining discretion when handling personal or sensitive assignments.
5. Meeting Coordination & Support
- Scheduling meetings accurately with confirmed participants and venues.
- Preparation and circulation of meeting agendas in advance.
- Availability of all required meeting materials before meetings commence.
- Accurate documentation of meeting minutes and distribution within 24 hours.
- Tracking and following up on action points assigned during meetings.
Travel Planning & Logistics
- Timely booking of flights, accommodation, and transportation.
- Preparation of complete travel itineraries with all necessary details.
- Ensuring travel plans align with approved budgets.
- Handling travel changes efficiently with minimal disruption.
- Ensuring the executive’s comfort and safety during official trips.
Stakeholder & Relationship Management
- Maintaining positive working relationships with internal teams and external partners.
- Professional representation of the executive and organization at all times.
- Effective coordination with vendors, service providers, and departments.
- Prompt resolution of stakeholder concerns or requests.
- Receiving positive feedback from internal and external stakeholders.
Office & Operations Support
- Smooth daily office operations with minimal disruptions.
- Timely completion of operational support tasks.
- Effective coordination with internal departments and service providers.
- Support for projects and special assignments as required.
- Speed and effectiveness in resolving operational issues.
Qualifications & Experience
- Minimum of OND/HND/Bachelor’s degree in Business Administration, Office Management, Secretarial Studies, or a related field.
- 2–4 years proven experience as a Personal Assistant, Executive Assistant, or Administrative Officer (experience in the pharmaceutical or healthcare industry is an added advantage).
- Strong understanding of office administration and executive support functions.
- Experience working in a structured, professional environment.
Skills & Competencies
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and integrity.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and take initiative.
- Ability to work under pressure and meet tight deadlines.
- Interpersonal skills and the ability to build strong working relationships.
- Strong attention to detail and problem-solving skills.
What We Offer
- Competitive salary.
- Opportunity to work with a reputable organization in the pharmaceutical industry.
- Professional and supportive work environment.
- Career growth and learning opportunities.
- Exposure to executive-level operations and decision-making processes.
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We are a dynamic consulting company committed to delivering innovative solutions that help businesses grow and thrive. We are seeking a motivated and creative Social Media Intern to join our team. This role offers a unique opportunity to gain hands-on experience in digital marketing, brand management, and online community engagement within the consulting industry.
Key Responsibilities
- Assist in developing and implementing social media strategies aligned with company goals.
- Create, schedule, and publish engaging content across social media platforms (LinkedIn, Twitter/X, Instagram, Facebook, etc.).
- Monitor social media channels for trends, conversations, and engagement opportunities.
- Support in designing graphics, short videos, and other multimedia content.
- Track and report on social media performance using analytics tools.
- Conduct research on industry trends, competitors, and best practices.
- Collaborate with the marketing and consulting team to ensure consistent messaging.
- Assist in managing online community interactions and responding to inquiries professionally.
Requirements
- Currently pursuing or recently completed a degree in Marketing, Communications, Business, or related field.
- Strong written and verbal communication skills.
- Basic knowledge of social media platforms and content creation.
- Creative thinking with attention to detail.
- Familiarity with Canva, Photoshop, or other design tools (preferred but not required).
- Ability to work independently and in a team environment.
- Strong organizational and time management skills.
- Excellent communication and teamwork abilities
- Willingness to learn and take initiative
- High level of integrity and discretion
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The Head of Projects will serve as the most senior technical and operational leader of the construction division, with full accountability for project delivery, cost control, quality, timelines, profitability, and compliance across all construction and infrastructure projects. This role combines deep technical expertise in Project Management and Quantity Surveying with
executive leadership, commercial acumen, and government & private sector project delivery excellence. The role holder will also act as the de facto Divisional Head of the construction subsidiary, translating Group strategy into executable, profitable construction outcomes.
Key Responsibilities
Strategic & Executive Leadership
- Provide strategic leadership to the team as the Head of the construction subsidiary.
- Translate Group strategy into clear project, growth, and execution plans.
- Represent the construction business at Group Executive, government, and regulatory levels.
- Build a high-performance, safety-driven, and delivery-focused project organization.
- Drive scalability of construction operations across sectors (infrastructure, buildings, civil works, PPPs).
Project & Program Delivery
- Oversee end-to-end project lifecycle from bid stage to handover and defect liability period.
- Ensure projects are delivered on time, within budget, and to specification.
- Establish and enforce project governance, reporting structures, and delivery standards.
- Resolve high-risk project issues including delays, cost overruns, disputes, and claims.
- Approve project execution strategies, schedules, and delivery methodologies.
Commercial & Cost Management (Quantity Surveying Leadership)
- Provide executive oversight on cost planning and estimating, Bills of Quantities (BoQs), cash
- flow forecasting, value engineering, interim valuations and final accounts.
- Ensure margin protection and cost discipline across all projects.
- Lead commercial negotiations with clients, subcontractors, suppliers, and consultants.
- Manage claims, variations, dispute resolution, and contract close-out processes.
Government & Institutional Projects
- Lead government and public sector project bidding, including pre-qualification and tender
- strategy, technical and commercial submissions, PPP and concession models.
- Maintain strong working relationships with MDAs, regulators, and public institutions.
- Ensure full compliance with procurement laws, bid rules, and contract conditions.
- Drive successful execution of federally and state-funded projects.
Contract, Procurement & Negotiation
- Provide final approval and oversight on major contracts and procurement decisions.
- Lead high-value negotiations with Clients, Government entities, EPC partners, and Key subcontractors and suppliers
- Ensure contracts are commercially sound, risk-balanced, and legally defensible.
Quality, Safety & Compliance
- Ensure strict adherence to HSE standards, Quality assurance systems, Building codes and construction regulations
- Champion a zero-tolerance safety culture across all sites.
- Ensure compliance with environmental, labor, and statutory requirements.
People, Team & Capability Development
- Lead, mentor, and develop senior project and commercial teams.
- Build succession pipelines for project leadership roles.
- Drive performance management, accountability, and professional excellence.
- Foster collaboration between site teams, consultants, and head office functions.
Financial & Performance Accountability
- Own the P&L performance of the construction subsidiary.
- Monitor project profitability, cost leakage, and working capital.
- Provide accurate executive reporting to Group leadership.
- Support audits, investor reviews, and due diligence processes.
Key Performance Indicators (KPIs)
- Project delivery performance (time, cost, quality)
- Profit margins and cost variance control
- Bid success rate and pipeline growth
- Safety and compliance metrics
- Client satisfaction and repeat business
- Team performance and leadership effectiveness
Qualifications & Experience
- Bachelor’s degree in Quantity Surveying, Construction Management, Civil Engineering or related field.
- MBA or Master’s degree is a strong advantage.
- Professional certifications such as PMP, NIQS and COREN are highly required.
- Minimum of 12 years’ experience with atleast 3-4 years in a senior leadership role.
- Proven track record managing large-scale, multi-billion-naira projects.
- Demonstrated experience leading Government and institutional projects, competitive tendering and bidding processes, multi-disciplinary construction teams.
Skills & Competencies
- Advanced Project Management & Program Control
- Expert-level Quantity Surveying & Commercial Management
- Government procurement & bidding expertise
- Strong negotiation and contract management skills
- Strategic thinking and execution excellence
- Financial acumen and P&L management
- Stakeholder management at executive and government levels
- Leadership, people development, and decision-making under pressure
What We Offer
- Competitive salary.
- Training and professional development opportunities.
- Career growth in a performance-driven Construction Company.
- Performance Bonuses.
- Health Insurance.
- Employer Contributory Pension.
- Supportive team culture and enabling environment.
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