Warehouse Assistant (UNOPS contract for 6 months) at United Nations High Commissioner for Refugees (UNHCR)

Job ID: 32523
Location: Maiduguri, Borno
Hardship Level: E
Family Location Type: Non-Family

Background

• The issue of insurgency by The Boko Haram armed opposition started since 2009 and Maiduguri happened to be the epic centre of the armed conflict. The armed conflict later spread to all the twenty-seven (27) Local Government Areas (LGAs) of Borno State, North East Nigeria.
• The conflict took an international dimension as it spread to the neighboring countries of Cameroun, Niger and Chad, resulting in the displacement of millions of people across all four frontiers.
• The Armed Opposition Group (AOG) has been killing people in both rural and urban Centres in their quest to form Islamic State in the North East Nigeria. Social services and amenities have been destroyed and now non-existent.
• Agricultural activities which used to be source of food security and livelihoods among the rural communities of the North East are no longer in existent.

Purpose and Scope of Assignment

• Assist in the overall management of the warehouse by receiving the goods, updating the warehouse records in the database, and dispatching the goods for all related operations in the mission.
• Assist in developing Standard Operating Manual for the warehouse and ensure there is always a system in place to be followed.
• Assist with coordinating the work of the storekeeper and guide them on day-to-day basis
• Receive goods from vendors/transporters and inspect the quantity/quality to ensure they all meet the same specifications and standards ordered.
• Monitor the loading/offloading activities at the warehouse whenever taking place and supervise the hired Labour workers to cover the job properly.
• Follow up on the transportation of the goods exiting the warehouse to other destinations to ensure they reach their destination.
• Obtain and document the proper authorization and documents from his/her designated officer in case of releasing/issuing any of the warehouse items to any individual and/or unit within the mission.
• Responsible for issuing the Goods Receive Note for the new arrived items into the warehouse and for issuing the Dispatch/waybill Form when releasing items from the warehouse.
• Conduct physical inventory of items in the warehouse and provide updates on the inventory records upon completing each activity.
• Ensure that security is always maintained within the warehouse premises in coordination with the Security unit.
• Assist in supporting the even-flow from receiving to shipping and communicate issues and concerns to Logistics Unit by ensuring all the original shipping documents are well received in case of receiving new arrival shipments like, packing lists, waybills, bills of lading and the shipping invoices.
• Verify all documents received from the vendors related to goods received and services provided at the warehouse with procurement and finance colleagues before payment is released.
• Keep the entire warehouse facility well maintained, including ensuring that goods are stacked, stored, and updating the stock cards where necessary.

Monitoring and Progress Controls:

• Manage the archiving system with proper labels while maintaining an accurate inventory through cycle/directed counting.
• Prepare weekly and monthly warehouse report to be shared with the Supply Officer in Maiduguri or as may be directed
• Assist in developing Standard Operating Manual for the warehouse and ensure there is always a system in place to be followed.

Qualifications and Experience
Education (Level and area of required and/or preferred education):

• 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher.

Work Experience:

• Knowledge of Business Administration, Engineering, Logistics, Supply Chain Management, International Commerce or other relevant field will be an added advantage.
• Experience in warehousing in the humanitarian context with INGO/UN will be an advantage.
• Good user of MS Office package (preferably Excel and Word)    

Key Competencies:

• Working knowledge of English language is desirable
• Other UN warehousing or related training is desired
• Clear knowledge of protection is required
• Incumbent should have good understanding of diversity and inclusion.

Language Requirements:

• Working knowledge of English language is mandatory.
• Knowledge of local Language is desirable.