University Registrar at Ellasot Consulting

Job Overview

• The Registrar is a Principal Officer responsible for the day-to-day administration of the University, excluding financial matters. 
• Reporting to the Vice-Chancellor, the Registrar serves as the Chief Administrative Officer, custodian of university records, and Secretary to the Governing Council, Senate, Congregation, and Convocation.

Duties / Responsibilities

• Oversees student admissions, enrollment, and registration processes.
• Ensures proper documentation and maintenance of student academic records.
• Manages course scheduling and academic calendar coordination.
• Supervises the issuance of transcripts, certificates, and diplomas.
• Ensures the university complies with accreditation standards and regulatory requirements.
• Serves as the secretary to the Governing Council, Senate, and other statutory committees.
• Maintains and updates university policies and procedures.
• Develops and maintains a secure records management system for students and staff.
• Provides accurate data for institutional planning and decision-making.
• Prepares reports on academic and administrative activities.
• Supervises administrative and academic support staff within the registry.
• Implements policies on staff recruitment, promotions, and discipline.
• Coordinates professional development and training for registry staff.
• Assists with student grievances and conflict resolution.
• Provides administrative support for faculty regarding academic policies.
• Coordinates convocation, matriculation, and other university ceremonies.

Requirements / Skills

• A minimum of Master's degree
• 15 years of cognate experience, 5 years of which should be in a private tertiary institution.

Core Skills:

• Ability to oversee administrative functions, manage staff, and coordinate university operations.
• Ensuring accuracy in academic records, compliance documents, and reporting.
• Effective verbal and written communication with students, faculty, staff, and governing bodies.
• Handling student issues, academic record disputes, and policy enforcement.
• Handling sensitive academic and personnel information responsibly.

Knowledge Areas:

• Understanding of higher education regulations, accreditation requirements, and institutional policies.
• Knowledge of admission, registration, examination processing, and graduation requirements.
• Familiarity with education laws, student rights, and records confidentiality.
• Awareness of staff recruitment, promotions, and disciplinary procedures.
• Ability to contribute to institutional growth, policy development, and operational efficiency.